Alhambra — 2025-05-12

CITY CLERK\n14\n5-12-25

1. PROCLAMATIONS – F2M25-3\nA. Ratify the action of Mayor Lee in proclaiming May 2025 as Asian American\nNative Hawaiian Pacific Islander Heritage Month in Alhambra.\nB. Ratify the action of Mayor Lee in proclaiming June 2025 as LGBTQ+ Pride Month\nin Alhambra.

10. RESOLUTION: FY 2025-2026 PROJECT IDENTIFICATION FOR THE ROAD REPAIR\nAND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M25-35, R2M25-21\nThe Road Repair and Accountability Act stipulates that, prior to receiving Road\nMaintenance and Rehabilitation Account (RMRA) funds in a fiscal year, a city or county\nmust submit to the California Transportation Commission (CTC) a project list pursuant to\nan adopted resolution. This information is due by July 1, 2025. Staff is proposing a Street\nRehabilitation Project for FY 2025-2026 that includes design services and street\nrehabilitation (including but not limited to pavement, striping, ADA ramps, sidewalk, curb\nand gutter, etc.) for public streets bound by Mission Road, New Avenue, Valley Boulevard\nand Garfield Avenue. It is anticipated that the City will receive $2,167,709 from the RMRA\nFund for FY 2025-2026.\nRecommended Action: City Council adopt Resolution No. R2M25-21 entitled: A\nResolution of the City Council of the City of Alhambra, California adopting the Fiscal Year\n2025-26 list of projects funded by SB 1: The Road Repair and Accountability Act; and,\ndirect staff to undertake the steps necessary to finalize Council’s action.

11. AWARD CONTRACT: ROOF REPLACEMENT AT ALHAMBRA FIRE STATION 74 –\nF2M24-36, N2M25-15, C2M25-21, M2M25-66\nOn February 10, 2025, the City Council approved the distribution of a Notice Inviting Bids\nfor the Roof Replacement at Alhambra Fire Department Station 74 Project. On April 3,\n2025, the City Clerk received eight bids that ranged from $125,256.00 to $376,618.00.\nStaff reviewed the bids and Superior Roofing Systems’ bid in the amount of $125,256.00\nis the lowest responsible bid. Superior Roofing Systems has the necessary licenses to\nperform the work and has conducted similar projects. This project is categorically exempt\nunder the California Environmental Quality Act (CEQA) in accordance with Title 14,\nChapter 3, Section 15301, under Class 1. Class 1 exemptions cover the operation, repair,\nmaintenance, or minor alteration of existing structures. The project involves replacing an\nexisting roof with similar materials and dimensions.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Superior Roofing Systems in the\namount of $125,256.00 for the Roof Replacement at Alhambra Fire Department Station\n74; and, direct staff to undertake the steps necessary to finalize the Council’s action.\n(M2M25-66)

12. AWARD CONTRACT: ROOF REPLACEMENT AT ALHAMBRA FIRE STATION 72 –\nF2M24-24, N2M24-23, C2M25-22, M2M25-67\nOn February 12, 2024, the City Council approved the distribution of a Notice Inviting Bids\nfor the Roof Replacement at Alhambra Fire Department Station 72 Project, but there was\na delay in soliciting bids due to material issues. The Notice Inviting Bids was issued on\nFebruary 27, 2025. On April 3, 2025, the City Clerk received nine bids that ranged from\n$25,000.00 to $274,688.00. A Withdrawal Letter was submitted by the lowest bidder. As\na result, Rainy Day Roofing, Inc. is the lowest responsible bidder in the amount of\n$140,429.58. Rainy Day Roofing, Inc. has the necessary licenses to perform the work and\nhas conducted similar projects. This project is categorically exempt under the California\nEnvironmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Section 15301,\nunder Class 1. Class 1 exemptions cover the operation, repair, maintenance, or minor\nalteration of existing structures. The project involves replacing an existing roof with similar\nmaterials and dimensions.\nRecommended Action: City Council award a contract., subject to final language\napproval by the City Manager and City Attorney, to Rainy Day Roofing, Inc. in the amount\nof $140,429.58 for the Roof Replacement at Alhambra Fire Department Station 72; and,\ndirect staff to undertake the steps necessary to finalize the Council’s action. (M2M25-67)

13. NOTICE OF COMPLETION: INTERIOR COATINGS OF TREATMENT VESSELS 204 A\nAND 204 B AT THE GROUND WATER TREATMENT PLANT – F2M24-47,\nC2M24-48, M2M25-68\nOn July 22,2024, the City Council awarded a contract to Unified Field Services Corp. for\nthe Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water\nTreatment Plant in the amount of $110,600.00. There was one authorized change order\nduring the project. The change order was to provide an engineer to inspect internal\ncorrosion and recommendations for the two vessels. The change order increased the total\namount of the contract by $10,350.00, for a total project cost of $120,950.00. The project\nhas been completed in accordance with the City’s requirements and specifications. As\nsuch, it would be appropriate for the City Council to accept the project as complete and\ninstruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles\nRecorder’s Office.\nRecommended Action: City Council accept the work of Unified Field Services Corp.\nfor the Interior Coatings of Water Treatment Vessels 204 A and 204 B at the Ground Water\nTreatment Plant as complete in the amount of $120,950.00; direct the City Clerk to file a\nNotice of Completion with the County of Los Angeles for recordation; direct the Finance\nDirector to release the five percent retention 35 days from the date of recordation if no\nliens are filed; and, direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M25-68)

14. AMEND CONTRACT WITH WEST COAST ARBORISTS FOR TREE MAINTENANCE\nSERVICES – F96-35, C2M10-26, M2M25-71\nOn June 24, 2024 the City entered into a contract with West Coast Arborist, the current\nprovider of tree maintenance services. The terms of contract are such that services may\nnot exceed $851,270.50. The balance of the existing purchase order for tree services for\nall Alhambra Parks has reached its limit. An additional $15,500 is needed for tree\nmaintenance services for the City’s parks for the remainder of the fiscal year.\nRecommended Action: City Council approve a contract amendment, subject to final\nlanguage approval by the City Manager and City Attorney, by and between the City of\nAlhambra and West Coast Arborists, Inc. for annual professional tree maintenance\nservices in an additional amount of $15,500 in FY 2024-25 (and a total contract cost not\nto exceed $866,770.50) for additional tree maintenance services for the remainder of the\nfiscal year; and, direct staff to undertake the steps necessary to finalize the Council’s\naction. (M2M25-71)

15. AUTHORIZE RFP: PROFESSIONAL ELECTRICAL AND HVAC SERVICES – PARKS\nFACILITIES, GOLF COURSE & ALMANSOR COURT – F2M25-37, RFP2M25-7\nThe Parks & Recreation Department is seeking prospective contractors for professional\nelectrical and HVAC services to maintain and repair all electrical and HVAC issues in all\npark facilities, Golf Course and Almansor Court. Specifications and bid documentation\nhave been completed for electrical and HVAC services at all Parks, Golf Course, and\nAlmansor Court.\nRecommended Action: City Council authorize staff to circulate a Request for\nProposals to prospective contractors for professional electrical and HVAC services at the\nCity’s park facilities, Golf Course and Almansor Court with proposals due in the\nDepartment office by 12:30 p.m. on May 29, 2025; and, direct staff to undertake the steps\nnecessary to finalize Council’s action.

16. EXERCISE CONTRACT OPTION: PARKWOOD LANDSCAPE MAINTENANCE INC.\nFOR LANDSCAPE MAINTENANCE SERVICES –– F2M23-32, C2M23-40, M2M25-72\nOn May 22, 2023, the City Council awarded a contract to Parkwood Landscape\nMaintenance Inc. for the maintenance of various landscaped areas throughout the City of\nAlhambra, including the downtown area, Auto Row, various park sites, City Hall, Police\nDepartment, Library, Freeway off-ramps, Public Works & Utilities Department Facilities,\nand Parking Structures. Parkwood Landscape Maintenance proposed to provide\nlandscaping maintenance services to City facilities at an amount not to exceed\n$465,660.00 annually for FY 23-24 and FY 24-25, with the City having the option to extend\nthe contract by an additional two-years, through FY 26-27 at the same contract amount.\nStaff has been satisfied with the quality of service provided by Parkwood Landscape\nMaintenance. They are quick to respond, provide professional customer service, and an\nexcellent landscape maintenance program. Staff recommends exercising the contract\noption to extend the contract by two years under the same compensation terms of\n$465,660 per year.\nRecommended Action: City Council approve staff’s recommendation to exercise the\ntwo-year contract option, subject to final language approval by the City Manager and City\nAttorney, by and between the City of Alhambra and Parkwood Landscape Maintenance\nfor professional landscape maintenance services (C2M23-40), in an amount not to exceed\n$465,660.00 per year; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M25-72)

17. CONTRACT AMENDMENT: CITY ENGINEERING SERVICES FOR FY 2024-2025 –\nF2M2-57, C2M2-46, M2M25-73\nTranstech Engineers provides City Engineering Services to the Public Works Department\non an as needed basis. The original contract for engineering services plan review is\n$200,000.00 per fiscal year. Transtech invoices the City on an hourly basis, depending on\nthe type and amount of work performed. Due to the increased amount of Accessory\nDwelling Unit plan checks and Traffic Studies during Fiscal Year 2024-2025, Transtech\nwas required to do work that exceeded the contract amount by $75,000.00. A portion of\nthe additional work is offset by project and plan check revenues collected. This\namendment will only cover additional work performed in Fiscal Year 2024-2025.\nRecommended Action: City Council approve an amendment to the Agreement with\nTranstech Engineers for Fiscal Year 2024-20245 for an additional $75,000.00; authorize\nthe City Manager to sign the Amendment on behalf of the City Council; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M25-73)

18. AUTHORIZE RFP: ASSISTANCE IN THE ADMINISTRATION OF THE CITY’S\nHISTORIC PRESERVATION PROGRAM AND STAFFING THE CITY’S HISTORIC\nPRESERVATION COMMISSION – F2M25-38, RFP2M25-8\nThe City’s General Plan includes policies and implementation actions for the development\nof a new Historic Preservation Ordinance. On May 28, 2025, the Historic Preservation\nCommission will hold a public hearing to consider recommending approval of the Final\nDraft of the Ordinance to the Planning Commission. The Planning Commission is\nexpected to hold its public hearing on July 7, 2025, to make its recommendation to the\nCity Council. The City Council is anticipated to review the Final Draft of the Ordinance on\nAugust 25, 2025, with the Ordinance becoming effective in October 2025. Given the\ntechnical nature of historic preservation, solicitation of proposals from qualified firms are\nrequested to provide the technical expertise to support the implementation and ongoing\nactivities of the City’s new Historic Preservation Program. The selected consultant will\nassist the City in the administrative functions of implementing a new Historic Preservation\nProgram, such as developing and reviewing Certificates of Appropriateness and Mills Act\ncontracts, and staffing the Historic Preservation Commission.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals (RFP2M25-8) to provide professional consulting services to assist staff in the\nadministration of the City’s Historic Preservation Program and staffing the City’s Historic\nPreservation Commission.

19. CONTRACT AMENDMENT: EUROFINS EATON ANALYTICAL LLC FOR FY 2024-\n2025 – F2M21-29, C2M24-32, M2M25-74\nEurofins Eaton Analytical LLC provides water quality testing laboratory services to the\nUtilities Department on a monthly basis. The original contract for water quality testing\nlaboratory services is $100,000.00 per fiscal year. Eurofins invoices the City on a monthly\nbasis, depending on the type and amount of work performed. Due to the increased cost\namounts during Fiscal Year 2024-2025, Eurofins was required to do work that exceeded\nthe contract amount by $35,000.00. The cost of the additional work is due to a more\nstringent standard of work, where the City’s annual sampling volume significantly\nincreased from 48 samples per year for perchlorate to 516 samples per year. This increase\nreflects the City’s commitment to comply with updated water quality standards and\nensuring continued public health protection. This amendment will only cover additional\nlabor costs and work performed in Fiscal Year 2024-2025.\nRecommended Action: City Council approve an amendment to the Agreement with\nEurofins Eaton Analytical LLC for Fiscal Year 2024-2025 for an additional $35,000.00;\nauthorize the City Manager to sign the Agreement on behalf of the City Council; and, direct\nstaff to undertake the steps necessary to finalize Council’s action. (M2M25-74)

2. COMMENDATION: MATTHEW WONG – EDISON SCHOLAR – F2M25-3\nMayor Lee and the Alhambra City Council wish to congratulate and commend Matthew\nWong upon receiving a $50,000 scholarship from Southern California Edison due to his\nexcellence in STEM-related fields and his pursuit of a career in sustainability and\ninnovation. Mr. Wong, a student at Mark Keppel High School and a former City of\nAlhambra Building & Safety Department summer intern, will attend Stanford University in\nthe fall. Mr. Wong aims to improve earthquake safety using his Computer Science and\nGeophysics degrees to create modeling of ground motion during seismic events in order\nto help in the design of safer buildings, to prevent retrofitted structures from collapsing and\nto improve building plans. The City of Alhambra is pleased to congratulate Mr. Wong for\nhis academic achievements and offer very best wishes for success in his future\nendeavors. Mayor Lee will present the commendation to Edison Scholar, Mr. Wong.

20. APPROVAL OF CONTRACT AMENDMENT FOR FIRE DEPARTMENT INFORMATION\nTECHNOLOGY SERVICES – F2M20-42, C2M20-33, M2M25-75\nOn July 13, 2020, the City Council awarded a contract for professional information\ntechnology and support services in an amount not to exceed $65,000.00 annually. The\ncontract is due to expire on June 30, 2025. To ensure uninterrupted service to the critical\nneeds of the Fire Department, SDI has agreed to continue their service for an additional\nsix months while the City prepares to provide information technology support services in-\nhouse. SDI has agreed to continue information technology support services to the Fire\nDepartment at the same pricing. Pursuant to the City’s Municipal Code, 3.28.050, the Fire\nDepartment is requesting authorization to continue the contract through December 31,\n2025.\nRecommended Action: City Council approve a contract amendment by and\nbetween the City of Alhambra and SDI Presence LLC to extend the term of the agreement\nby six months, through December 31, 2025, for an additional amount of $35,000.00 (and\na total contract cost not to exceed $360,000.00), subject to final language approval by the\nCity Manager and City Attorney; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M25-75)

21. AUTHORIZE RFP: ARMORED CAR AND ARMORED COURIER SERVICES – F2M25-\n39, RFP2M25-9\nThe City is seeking proposals from qualified contractors to provide Armored Car and\nArmored Courier Services to transport the daily cash, coin and check deposits received\nby City Hall and Utilities to our depository cash vault facility. While the City is currently\n11\n5-12-25\nutilizing the services of a vendor for this service, this RFP is being issued in compliance\nwith the best practices in the industry to periodically solicit proposals. The scope of service\nincludes assisting the City with picking up cash, coin, and check deposits from City Hall\nand Utilities location, twice per week, and transporting currency to depository vault\nlocation.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals (RFP) to select a qualified contractor to provide Armored Car and Armored\nCourier Services with proposals are due by 11:00 a.m. on July 2, 2025; and, direct staff to\nundertake the steps necessary to finalize Council’s action

22. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT\nASSOCIATION FOR FISCAL YEAR 2025-2026 – F2M21-50, C2M25-23, M2M25-77\nSince 1974, the City has maintained an agreement with the ACBDA to provide promotional\nsupport to the merchants in the Central Business District of Alhambra. These merchants\nare assessed in accordance with the Alhambra Municipal Code, Section 5.04.201. The\nCity collects the assessment and allocates it for marketing and promotion activities specific\nto the Business District area. According to the City’s agreement with the ACBDA, a\nmaximum of ninety percent (90%) of the total funds collected each year by the City may\nbe allocated to the ACBDA. The Fiscal Year 2025-2026 minimum allocation total is\nestimated to be $85,500.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to the Alhambra Central Business District\nAssociation (ACBDA) for the promotion of the Central Business District for the 2025-2026\nFiscal Year; and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M25-77)

23. DEMANDS - F2M25-1\nRecommended Action: City Council approve as submitted Final Check List (9364\nthru 9364) in the amount of $60.00 for the period ending April 8, 2025; Final Check list\n(257925 thru 258035) in the amount of $947,436.94 for the period ending April 17, 2025\nand Schedule of Wire Transfers in the amount of $2,419,865.53 for the week ending April\n11, 2025; Final Check List (258036 thru 258225) in the amount of $1,132,132.30 for the\nperiod ending April 24, 2025 and Schedule of Wire Transfers in the amount of\n$2,761,714.93 for the week ending April 18, 2025; Final Check List (258334 thru 258514\nand 258515 thru 258523) in the amount of $63,986.92 for the period ending May 1, 2025;\nand, Final Check List (258226 thru 258343) in the amount of $538,246.34 for the period\nending May 1, 2025 and Schedule of Wire Transfers in the amount of $3,032,205.95 for\nthe week ending April 25, 2025.

24. CONSIDERATION OF AN ORDINANCE AMENDING SECTIONS 6.18.090 AND\n20.05.010; CHAPTERS 18.02, 20.01, 20.23, 22.08, 22.12, 22.20, 22.24, AND 22.28; AND\nDELETING CHAPTER 9.52 OF THE ALHAMBRA MUNICIPAL CODE – F2M25-16,\nO2M25-4847\nPeriodically amendments are needed to the Alhambra Municipal Code (“AMC”) based\nupon changes in legislation and issues arising in implementation of the AMC along with\nfixing typographical errors and making other minor adjustments to improve the\nadministration of the AMC. This proposed ordinance contains updates to the AMC related\nto Community Development that are not contained within the Alhambra Zoning Code\n(“Zoning Code”). The City Council adopted a similar clean-up ordinance amending the\nZoning Code at its meeting on April 28, 2025. The specific changes to the AMC that\nproposed ordinance makes are outlined in the Director of Community Development’s May\n12, 2025 staff report.\nRecommended Action: City Council declare introduced for its first reading the\nfollowing ordinance entitled:\nOrdinance No. O2M25-4847: An Ordinance of the Alhambra City Council\namending Sections 6.18.090 and 20.05.010, and Chapters 18.02, 20.01,\n20.23, 22.08, 22.12, 22.20, 22.24 and 22.28 of the Alhambra Municipal Code,\nand deleting Chapter 9.52 of the Alhambra Municipal Code\nwhich ordinance will return for a second reading and adoption at the next regular Council\nmeeting.

25. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2.48 OF THE\nALHAMBRA MUNICIPAL CODE CONCERNING PROMOTIONAL EXAMS – F2M25-2,\nO2M25-4846\nPeriodically amendments are needed to the Alhambra Municipal Code (“AMC”) based\nupon changes in legislation and issues arising in implementation of the AMC. This\nproposed ordinance makes amendments to AMC subsections 2.48.030 and 2.48.090(B).\nThe AMC currently prohibits part-time employees from applying for full-time promotional\nexaminations. This limits the available talent pool for positions and limits opportunities for\npart-time employees to advance their careers with the City. An amendment to the two\nsubsections cited is necessary to allow eligible part-time/hourly employees to apply and\nto provide more promotional opportunities for the City’s part-time/hourly employees.\nRecommended Action: City Council declare introduced for its first reading the\nfollowing ordinance entitled:\nOrdinance No. O2M25-4846: An Ordinance of the Alhambra City Council\namending Chapter 2.48 of the Alhambra Municipal Code concerning\npromotional exams\nwhich ordinance will return for a second reading and adoption at the next regular Council\nmeeting.

3. COMMENDATIONS: FREMONT & NORTHRUP ELEMENTARY SCHOOLS DUAL\nIMMERSION PROGRAM STUDENTS – F2M25-3\nMayor Lee and the Alhambra City Council wish to recognize and commended the 8th\nGrade Spanish and Mandarin Dual Immersion Students at Fremont and Northrup\nElementary Schools upon the occasion of their completion of the Dual Immersion\nProgram. The Dual Immersion Program educates students in both English and either\nSpanish or Mandarin to encourage biliteracy and the exploration of different cultures. The\nCity of Alhambra commends the teachers and students participating in the Fremont\nElementary and Northrup Elementary Dual Immersion Programs for their commitment and\ndedication to academic enrichment through bilingualism. Mayor Lee will present the\ncommendations to the participating students.\nFremont 8th Grade Northrup 8th Grade\nDual Immersion Dual Immersion\nSpanish Students Mandarin Students\nAiyana Blackshaw Aaron Chang Arnold\nDominguez Jasmine Chang Arnold\nRodrigo Campos Brandon Chau\nNayeli Cervantes- Chloe Vannee Felhauer\nLombera Tiffany Mei Ho\nDae Han Chew Ziling Huang\nDevon Deporto Audrey Lam\nKaela Flores Joshua Brandon Lam\nLeo Fuentes Jessica Su Lee\nJeanette Garcia Dereck Lin\nMel Garcia Bruce Chenghan Lu\nKatya Hernandez Iris Choi Ly\nKathleen Marquez Siena Aven Vien\nSamantha Quinonez Nicholas Wijaya\nAndrea Ramirez Alexander Yu-Wei\nDiego Reyes, Young\nMiles Rios, Zackary Yu-Han Young\nLeonardo Rivanis, Kaylee Zheng\nNico Soto Shangye Zhu\nNayla Tovar\nIan Trang\nBruce Van Norman\nPablo Villacinda

4. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT FISCAL YEAR 2025-\n2026 RENEWAL – F2M25-33, N2M25-50, R2M25-22\nThis is the time and place set by Notice No. N2M25-50 for the City Council to hold a public\nhearing to consider the following:\nA. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the\ndowntown area only and was established to provide a source of funding to operate\nand maintain specialized improvements. Those improvements include items such as\ndecorative sidewalk planters, landscape medians, decorative sidewalk and paving and\nthe Washington Twin streetlights. This assessment is proposed to be unchanged from\nthe 2024-25 level; and,\nB. The Public Works Maintenance and Improvement District No. 1 - Zone B was\nestablished to fund debt service on a bond issue and ongoing maintenance and\noperation of the City’s streetlights, sidewalks, curb and gutters, streets, street trees,\nmedian landscaping and municipal parking lots and structures. The work is performed\nby a combination of a concrete crew, a two-person electrical crew (who also maintain\ntraffic signals), an asphalt crew, and contractors. This assessment is proposed to be\nunchanged from the 2024-25 level; and,\nC. The Public Works Maintenance and Improvement District No. 1 - Zone C was\nestablished in 1987 and includes generally those properties located on both sides of\nMain Street, between Atlantic and Palm, and on both sides of Palm, between Main and\nCommonwealth. The purpose of Zone C is to provide funding for the ongoing\nmaintenance and operation of the public improvements, which were constructed in the\nAuto Row area and include the grass parkway, the feature lights between Atlantic and\nOlive, and the street trees. This assessment is proposed to be unchanged from the\n2024-25 level.\nRecommended Action: After receiving public testimony, the Mayor should close the\npublic hearing and the City Council should adopt Resolution No. R2M25-22 entitled: A\nResolution of the Alhambra City Council ordering the renewal of the City of Alhambra\nPublic Works Maintenance and Improvements District No. 1 for Fiscal Year 2025-2026\nconfirming the Assessment Diagram and Assessment therefor and providing for the\nAssessment Levy in connection therewith renewing the Public Works Maintenance and\nImprovement District for the 2025-26 Fiscal year at the same rates since 1996-97; and,\ndirect staff to undertake the steps necessary to finalize Council’s action.

5. PUBLIC HEARING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)\nAND HOME FUNDS 2025- 2029 CONSOLIDATED PLAN, 2025-2026 ANNUAL ACTION\nPLAN, AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE (AI) – F2M25-\n36, N2M25-40, M2M25-70\nThis is the time and place set by Notice No. N2M25-40 for the City Council to hold a public\nhearing regarding Community Development Block Grant (CDBG) and HOME funding for\nthe City of Alhambra’s proposed 2025-2029 Consolidated Plan and Annual Action Plan to\nreceive comment pursuant to and in compliance with the Federal Department of Housing\nand Urban Development (HUD) pre-submission requirements as outlined in section 24\nPart 91 of the Code of Federal Regulations. For FY 2025–2026, while HUD has not\nofficially notified the City of its funding allocations, the City can proceed with the hearing\nof its Consolidated Plan and Annual Action Plan. Using an estimated funding amount\nbased on the FY 2024–2025 CDBG and HOME allocations, the City of Alhambra\nanticipates receiving approximately $834,539 in CDBG funds and $440,224 in HOME\nfunds from HUD. If the actual FY 2025-2026 allocations for CDBG or HOME are greater\nor less than the estimates used, the amount for each project will be increased or\ndecreased at the same percentage, with Admin, CHDO Reserve, and Public Services\namounts (as applicable) rounded down to the nearest dollar to remain under the funding\ncaps. The following programs are proposed for funding through CDBG and HOME during\nFY 2025-2026:\nProposed Work Program (CDBG) $834,539\nAdministration $141,908\nFair Housing Services $25,000\nHousing Rehabilitation $342,450\nCode Enforcement $200,000\nPublic Services (Senior Case\n$125,181\nManagement)\nProposed Work Program (HOME) $440,224\nAdministration $44,022\nCHDO (New Construction) $66,034\nHousing Rehabilitation $330,168\nThe HCDA Citizen Advisory Committee was expected to review the Five-Year\nConsolidated Plan, the One-Year Annual Action Plan, and the Analysis of Impediments to\nFair Housing Choice (AI), however, a quorum with the HCDA could not be secured for the\nregularly scheduled meetings of April 1, 2025, and May 6, 2025, or for a Special Meeting\nof the HCDA on May 7, 2025. As a result, individual feedback from committee members\nwas encouraged. One comment was received. The notice for this hearing and the 30-day\npublic review period for the 2025–2029 Consolidated Plan, 2025–2026 Annual Action\nPlan, and Analysis of Impediments to Fair Housing Choice (AI) were published in the\nPasadena Star-News, La Opinion, and World Journal newspapers. The documents were\nmade available for review at City Hall, the Library, and on the City’s CDBG Program\nAdministration website. The public comment period was conducted from April 11, 2025 to\nMay 12, 2025. As of the date of drafting this report, no public comments were received.\nRecommended Action: After receiving public testimony, the Mayor should close the\npublic hearing and, at the City Council's discretion, approve the proposed FY 2025-2029\nConsolidated Plan, FY 2025-2026 Annual Action Plan, and Analysis of Impediments to\nFair Housing Choice (AI) for the Community Development Block Grant (CDBG) and\nHOME programs, and authorize staff to submit these plans to the U.S. Department of\nHousing and Urban Development (HUD). (M2M25-70)

6. CITY VACANCIES, RECRUITMENT AND RETENTION EFFORTS REPORT IN\nCOMPLIANCE WITH ASSEMBLY BILL 2561 – F2M25-2, M2M25-69\nEffective January 1, 2025, Assembly Bill 2561 added California Government Code Section\n3502.3 which requires public agencies to hold a public hearing at least once per fiscal year\nto report on vacancy and recruitment status and retention efforts. The public hearing\npresentation must be made prior to the adoption of the final budget for the fiscal year. The\nCity has 411 full-time positions budgeted with 20 of these positions vacant as of April 29,\n2025, for an approximately 4.9% vacancy rate. A summary table showing the number of\nvacancies and percentage of total vacancies by each City bargaining unit and other\nunrepresented units is available as a part of the Director of Human Resources & Risk\nManagement’s May 12, 2025 staff report. AB 2561 further requires that recognized\nbargaining units be allowed to speak and/or make a presentation before the City Council\nduring the same public hearing in which the agency makes its annual presentation on\nvacancies. All of the City’s represented bargaining units have been notified of this public\nhearing tonight and provided with their vacancy rate. AB 2561 also requires that during\nthe hearing, the agency must identify any necessary changes to policies, procedures, and\nrecruitment activities that may lead to hiring obstacles. Staff has not identified any\nnecessary changes to policies and procedures that may present obstacles in the hiring\nprocess; rather, staff has identified an opportunity to allow eligible part-time/hourly\nemployees the ability to apply for promotional opportunities by amending the Alhambra\nMunicipal Code. Additionally, within the past 18 months, City staff has adopted various\nstrategies to address recruitment challenges and improve employee retention. Efforts\ninclude updating class specifications to ensure job requirements are current and\nnecessary; streamlining the hiring process for safety sensitive positions; reaching\nagreement with certain bargaining units to allow for a certain number of “overhires” for\nvital safety sensitive positions to ensure a smooth transition of personnel with impending\nretirements; adjusting work schedules for more efficient operations and employee\nwellness; and the offering of lateral hiring bonuses for Police Officers,\nFirefighter/Paramedics and Police Dispatchers.\nRecommended Action: City Council conduct a public hearing and receive and file\nthe information presented on position vacancies in compliance with Assembly Bill 2561\n(AB 2561) - Local public employees; vacant positions. (M2M25-69)\nPRESENTATIONS

7. APPROVAL OF TRAFFIC CALMING GUIDELINES POLICY – F2M24-33, M2M25-76\nOn April 14, 2025, the City Council received a presentation and information regarding a\nTraffic Calming Guidelines and Speed Humps Policy, and directed staff to make revisions\nto the policy. Staff will present information regarding the revisions and changes to the\nupdated Traffic Calming Guidelines Policy. Staff attempted to hold a special meeting of\nthe Transportation Commission on April 30, 2025 for their review and comments of the\ndraft Traffic Calming Guidelines, per Council’s direction, but there was not a quorum to\nhold the meeting, thus the policy is redirected to City Council for consideration. The Traffic\nCalming Guidelines Policy documents are outlined in Director of Public Works & Utilities’\nMay 12, 2025 staff report.\nRecommended Action: City Council approve the proposed Traffic Calming\nGuidelines Policy, or direct staff as deemed appropriate. (M2M25-76)

8. 2025 STRATEGIC PLAN FUNDING RECOMMENDATIONS – F2M25-28, F2M25-17\nAt the May 6, 2025 Special City Council meeting, staff presented a detailed overview of\nthe Annual Budget for Fiscal Year 2025-26 through 2026-27, Capital Improvement Plan\nfor Fiscal Years 2025-2030, and 2025 Strategic Plan with Funding Estimates. It was\nrequested the 2025 Strategic Plan return for further discussion and funding prioritization.\nAfter the discussion, it is expected Council will provide direction to staff on funding\nrecommendations to be included in the Draft Fiscal Year 2025-26 and 2026-27 Budget for\nconsideration at the June 23, 2025 City Council meeting.\nRecommended Action: City Council to provide direction to staff as deemed\nappropriate.

9. NOTICE INVITING BIDS: ALHAMBRA GOLF COURSE BUNKER SAND\nREPLACEMENT IMPROVEMENT PROJECT – F2M25-34, N2M25-53\nThe bunkers at the Alhambra Golf Course are scheduled for the second round of repair\nand improvement as part of ongoing phased maintenance, which aims to enhance the\nplayability of the golf course. Specifications and bid documentation have been completed\nfor the Alhambra Golf Course Bunker Sand Replacement Improvement Project, which\nincludes: Old Bunker Sand Removal; Bunker Gravel/Pipe Removal & Disposal; Install 12-\ninch Round Catch Basin Riser with Metal Grate; Bunker Edging and Floor Contouring;\nLining Bunkers; and, Capillary Concrete Bunker Liner. The project bids are due no later\nthan 10:30 a.m. on June 5, 2025 in the Office of the City Clerk, and will be opened at 11:00\na.m. that same day.\nRecommended Action: City Council authorize staff to circulate a Notice Inviting Bids\nto prospective contractors for the Alhambra Golf Course Bunker Sand Replacement\nImprovement Project; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action.