Azusa — 2023-05-15

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1) Proclamation proclaiming the week of May 21-27, 2023 as ‘National Public Works Week’ in the City of\nAzusa.

1. City Manager Communications.

1. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND\nWAIVER OF FEES BY AZUSA HIGH SCHOOL TO ALLOW FOR A PUBLIC FIREWORKS\nDISPLAY IN CONJUNCTION WITH A COMMENCEMENT CEREMONY ON JUNE 6, 2023.\nRECOMMENDED ACTION:\n1) Consider and approve Azusa High School’s request for a Special Event Permit to allow for a one-time\nfirework display in conjunction with commencement activities on June 6, 2023;\n2) Determine that the request is exempt from CEQA pursuant to Guidelines Section 15061(b)(3), also\nknown as the “general rule” exemption,\n3) Authorize the City Manager to execute the Special Event Permit Agreement with Azusa High School in\na form acceptable to the City Attorney, on behalf of the City; and\n4) Make a finding that the community at large will receive a public benefit from the expenditure of funds\nfor the recommended items and waive associated costs.\nTotal Cost: $5,750 (Waived Fees) Is the Cost of this item budgeted? No\nFund/Account No: N/A

10. AUTHORIZATION TO RE-INITIATE BID PROCESS FOR TENANT IMPROVEMENTS AND\nPURCHASES RELATED TO CITY-OWNED FACILITY AT 890 THE PROMENADE\n(PROMENADE AT CITRUS PROJECT).\nRECOMMENDED ACTION:\nAuthorize Staff to solicit a Notice of Inviting Bids for construction services related to tenant improvements\nof the Promenade at Citrus Project (CIP Project #62519A), subject to minor modifications; and Authorize\nStaff to solicit a Request for Proposals for the purchase and installation of furniture, fixtures and equipment\n(FF&E) related to the Promenade at Citrus Project (CIP Project #62519A), subject to minor modifications.\nTotal Cost: $246,180 (City contribution limit) Is the Cost of this item budgeted? Yes\nFund/Account No: 46-80-000-625-7140-62519A-7140\n5/15/2023 -5-

11. ACCEPTANCE OF GRANT FROM COMMUNITY PARTNERS TO IMPLEMENT THE CA\nACCOUNTABLE COMMUNITIES FOR HEALTH INITIATIVE (CACHI) THROUGH ALL IN\nFOR AZUSA.\nRECOMMENDED ACTION:\nAccept the grant award from Community Partners/CA Department of Public Health; and Authorize the City\nManager to execute the Grant Agreement, in a form acceptable to the City Attorney, on behalf of the City,\nsubject to non-substantive changes made by the City Manager and City Attorney.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED APRIL 27,\n2023 THROUGH MAY 10, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C24 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n5/15/2023 -3-

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. APPROVE SUBRECIPIENT AGREEMENT FROM 2022 STATE HOMELAND SECURITY\nPROGRAM (SHSP).\nRECOMMENDED ACTION:\nApprove Mayor Robert Gonzales to sign the attached State Homeland Security Grant Program Subrecipient\nAgreement Grant Year 2022 between the County of Los Angeles and the City of Azusa; and Approve the\npurchase of Cybersecurity software and prevention resources offered through the reimbursable State of\nCalifornia FY2022 Homeland Security Grant Program (SHSGP) in an amount not-to-exceed $45,577.\nTotal Cost: None Is the Cost of this item budgeted? N/A\nFund/Account No: Grant money to be received by the City

5. REQUEST TO INCREASE FISCAL YEAR 2022/2023 CONTRACT PURCHASE ORDER WITH J\nLEE ENGINEERING FOR PLANNING SERVICES PROVIDED TO THE CITY OF AZUSA\nPLANNING DIVISION.\nRECOMMENDED ACTION:\nWaive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a) (7) –\nReimbursement of Expenses; and Approve an increase of Blanket Purchase Order 038369 with J Lee\nEngineering Inc. in the amount not-to-exceed $100,000.\nTotal Cost: $100,000 Is the Cost of this item budgeted? Yes\nFund/Account No: 1035611000-6399

6. AUTHORIZE EXCHANGE OF LACTMA LOCAL-RETURN FUNDS AND MEASURE M\nFUNDING BETWEEN PHASES I AND II OF THE ARROW HIGHWAY IMPROVEMENT\nPROJECTS.\nRECOMMENDED ACTION:\nAuthorize staff to utilize the $940,00 in LACMTA Local-Return Funds approved for Phase II to Phase I in\nexchange for $940,000 in Measure M Funding from Phase I to Phase II.\nTotal Cost: $940,000 Is the Cost of this item budgeted? Yes\nFund/Account No: LACMTA Local-Return Funds and Measure M Fund 04-80-000-662-7120/66218B-7120\n5/15/2023 -4-

7. APPROVE LETTER AGREEMENT WITH HELM & SONS AMUSEMENTS FOR OPERATIONS\nAND SUPPORT SERVICES FOR AZUSA GOLDEN DAYS CARNIVAL.\nRECOMMENDED ACTION:\nApprove Letter of Agreement with Helm & Sons to operate a three-day carnival for weekend of October 20-\n22, 2023; and Authorize the City Manager to execute the Letter Agreement, in a form acceptable to the City\nAttorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City\nAttorney.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

8. APPROVAL OF AN INTERNSHIP PARTNER AGREEMENT WITH CAL POLY, POMONA\nKINESIOLOGY DEPARTMENT FOR OLDER ADULT EXERCISE CLASSES.\nRECOMMENDED ACTION:\nApprove an Internship Partner Agreement with Cal Poly, Pomona to create an internship placement site in\nthe City of Azusa; and Authorize the City Manager to execute an Agreement with Cal Poly, Pomona, in a\nform acceptable to the City Attorney, on behalf of the City.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

9. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF MARCH 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of March 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED MARCH 30, 2023 THROUGH MAY 10, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R06 allowing certain claims and demands to be paid out of Successor\nAgency Funds.