Azusa — 2023-08-21

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of a Check by SoCalGas and the California Restaurant Foundation to Café Cultura on receiving\nthe 2023 Restaurant Resilience Grant.\n2. Presentation of Certificates of Recognition to Azusa Youth Boxing Club Boxers Justin Calleja, Joshua\nCalleja and Sam Isak for qualifying and participating in the 2023 USA Boxing National Summer Festival.

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

3. City Clerk: Request to set a time and date to hold interviews of Board and Commission Applicants.

4. Economic Development Update.

1. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND\nWAIVER OF FEES TO ALLOW FOR A REQUEST TO HOLD A CLASSIC CAR SHOW EVENT\nIN DOWNTOWN AZUSA ON NOVEMBER 12, 2023.\nRECOMMENDED ACTION:\n1) Discuss and provide direction regarding authorizing “Cruisingback2route66” to host a car show event in\nthe Downtown Area; and\n2) Discuss and provide further direction regarding fees to be charged; and\n3) If approved, direct staff to work with the event organizer to bring to the next City Council meeting all\nrequired documents including; special event permit application, proof of insurance, traffic control plan,\nstreet closure resolution and all other supporting special event logistics information.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n8/21/2023 -3-

2. DIRECTION REGARDING AUTHORIZING THE CITY COUNCIL AD HOC COMMITTEE ON\nVETERAN RESOURCES TO TAKE THE LEAD ON FUTURE MEMORIAL AND VETERAN\nDAY EVENTS PROGRAMS AT CITY HALL COMMENCING NOVEMBER 11, 2023.\nRECOMMENDED ACTION:\n1) Discuss and provide direction whether the City Council Veterans’ Resources Ad Hoc Committee will\ntake the lead on the annual Veterans Day and Memorial Day events; and\n2) Direct staff to work with the City Council Ad-Hoc Committee on event logistics and support.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

3. PROPOSED GRANT FUNDING FOR NON-PROFIT ORGANIZATIONS SERVING LOCAL U.S.\nMILITARY VETERANS.\nRECOMMENDED ACTION:\n1) Approve one-time grant funding in the amount of $45,000 to American Legion Post #180 in support of\nefforts which serve the local U.S. Military veteran community; and\n2) Approve one-time grant funding in the amount of $45,000 to Azusa VFW Post #8070 in support of\nefforts which serve the local U.S. Military veteran community; and\n3) Authorize the City Manager to execute Grant Funding Agreements with each organization, subject to\nnon-substantial changes and in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $90,000 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-10-130-000-6625

4. FIRST READING OF ORDINANCE MODIFYING ARTICLE XI OF THE AZUSA MUNICIPAL\nCODE- REAL PROPERTY RECORDS REPORT, SECTION 14-331 – EXCEPTIONS OF THE\nCITY OF AZUSA.\nRECOMMENDED ACTION:\n1) Find the requested project exempt from the California Environmental Quality Act (CEQA); and\n2) Waive further reading, read by title only and introduce Ordinance No. 2023-03; AN ORDINANCE OF\nTHE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ADOPTING A CODE\nAMENDMENT MODIFYING AND AMENDING ARTICLE XI – REAL PROPERTY RECORDS\nREPORT, SECTION 14-331 EXCEPTIONS AND DETERMINING THE ORDINANCE TO BE\nEXEMPT FROM CEQA\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. UPDATE REGARDING CHAPTER 14, BUILDINGS AND BUILDING REGULATIONS,\nARTICLE XVII. - REGISTRATION AND MAINTENANCE OF VACANT AND ABANDONED\nCOMMERCIAL, INDUSTRIAL AND RESIDENTIAL PROPERTIES (“VACANT PROPERTY\nREGISTRY”).\n8/21/2023 -4-\nRECOMMENDED ACTION:\n1) Receive and File; or;\n2) Provide Additional Direction\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

6. DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF\nCALIFORNIA CITIES 2023 ANNUAL CONFERENCE.\nRECOMMENDED ACTION:\n1) Designate Councilmember Avila as Voting Delegate and Councilmember Mendez as alternate for the\nLeague of California Cities Annual Business Meeting, scheduled for Friday, September 22, 2023; and\n2) Authorize the City Council’s Voting Delegate to support the League of California Cities Board of\nDirectors’ Proposed Bylaws Amendments.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

7. ADOPT RESOLUTION APPROVING NEW DEPARTMENT HEAD CLASSIFICATION -\nDIRECTOR OF INFORMATION TECHNOLOGY.\nRECOMMENDED ACTION:\n1) Approve Resolution No. 2023-C38 to replace the existing Department Head position of Director of\nInformation Technology and Library Services with Director of Information Technology class\nspecification.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. AWARD OF CONTRACT TO SHAW INTEGRATED SOLUTIONS FOR WEST WING\nFLOORING REPLACEMENT AND D&R OFFICE WORKS FOR OFFICE PANEL REMOVAL\nDURING REPLACEMENT.\nRECOMMENDED ACTION:\nWaive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 – Cooperative,\npiggyback and multiple bid purchasing with other agencies and approve the purchase and installation of\nflooring in an amount not-to-exceed of $221,947.23, plus an allowance of $22,194.72 for potential change\norders; Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-520 – Sole\nSource Purchases and approve a Purchase Order to D&R Office Works in a not-to-exceed amount of\n8/21/2023 -7-\n$17,900; and Authorize staff to prepare a Fiscal Year 2023/24 budget amendment from Capital and\nInfrastructure Replacement Reserves to 46-80-000-651-7125/65123B-7125 – City Hall Upgrade Phase 3\ncapital improvement project up to $162,042.\nTotal Cost: $244,141.95 Is the Cost of this item budgeted? No\nFund/Account No: 46-80-000-651-7125 / 65123B-7125

11. ADOPTION OF RESOLUTION ACCEPTING LOCAL AGING & DISABILITY ACTION\nPLANNING GRANT FROM THE CALIFORNIA DEPARTMENT OF AGING AND\nIDENTIFYING THE SIGNATORY OFFICIAL.\nRECOMMENDED ACTION:\nApprove Resolution No. 2023-C40 accepting the grant award from California Department of Aging and\nidentifying the City Manager as the signatory official; and Authorize the City Manager to execute the Grant\nAgreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive\nchanges made by the City Manager and City Attorney.\nTotal Cost: $200,000 (Grant) Is the Cost of this item budgeted? Yes, upon acceptance\nFund/Account No: TBD, upon acceptance

12. AUTHORIZE PURCHASE AND INSTALLATION OF NORTHSIDE RECREATION HUB HVAC\nSYSTEM.\nRECOMMENDED ACTION:\nWaive purchasing procedures as authorized under Azusa Municipal Code Section 2.539 and approve the\npurchase and installation of the proposed HVAC equipment in the amount not to exceed $144,454.72; and\nAuthorize the City Manager to execute a construction agreement with Mesa Energy Systems, Inc. dba\nEMCOR Services for the purchase and installation of the proposed Carrier HVAC system.\nTotal Cost: $144,454.72 Is the Cost of this item budgeted? Yes\nFund/Account No: 1080000666-7125/66623A-7125

13. APPROVAL OF FIRST AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT\nBETWEEN THE CITY OF AZUSA AND WEST COAST SHOPPING CART SERVICE FOR\nSHOPPING CART RETRIEVAL.\nRECOMMENDED ACTION:\nApprove the First Amendment to the Professional Service Agreement with West Coast Shopping Cart\nServices authorizing a one-year extension and increasing the total contract amount to $57,200; and\nAuthorize the City Manager to execute an amendment, in a form acceptable to the City Attorney, on behalf\nof the City.\nTotal Cost: $57,200 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-35-643-000-6493\n8/21/2023 -8-

14. APPROVAL OF MOU BETWEEN THE FOOTHILL AIR SUPPORT TEAM (FAST) AND CITY\nOF AZUSA FOR CONTRACTED HELICOPTER SERVICES.\nRECOMMENDED ACTION:\nApprove the MOU for helicopter services from FAST for an annual amount of; $68,537.00; and Authorize a\nbudget amendment for an increase of $18,537.00 to cover the cost of the contract with FAST in the amount\nnot to exceed sixty-eight thousand five hundred thirty-seven dollars.\nTotal Cost: $68,837.00 Is the Cost of this item budgeted? Partially $50,300\nFund/Account No: 10 20 333 000 6493

15. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CWE FOR ON-CALL\nENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES.\nRECOMMENDED ACTION:\nApprove an agreement for on-call environmental professional engineering services with CWE; and\nAuthorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf\nof the City.\nTotal Cost: $275,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Measure "W" accounts 2055668001-6399, 2055668004-6399, 2055668005-6399,\n2055668008-6399.

16. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE\nPROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.\nRECOMMENDED ACTION:\nReview and adopt the following Resolution No. 2023-C41: A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED\nBY THE HOMELESS CRISIS\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

17. ACCEPTANCE OF LSTA GRANT FROM THE CALIFORNIA STATE LIBRARY.\nRECOMMENDED ACTION:\nAccept the $30,000 LSTA grant award from the California State Library.\nTotal Cost: $30,000 (grant) Is the Cost of this item budgeted? Grant\nFund/Account No: TBD\n8/21/2023 -9-

18. ACCEPTANCE OF ZIP BOOKS GRANT FROM THE CALIFORNIA STATE LIBRARY.\nRECOMMENDED ACTION:\nAccept the $4,870 Zip Books grant award from the California State Library.\nTotal Cost: $4,870 (grant) Is the Cost of this item budgeted? Grant\nFund/Account No: TBD

19. APPROVE PROPOSAL AND AUTHORIZE THE CITY MANAGER TO ENTER INTO AN\nAGREEMENT WITH LENSLOCK FOR THE PURCHASE OF SECURITY CAMERAS TO BE\nINSTALLED AT THE AZUSA METRO PARKING STATION.\nRECOMMENDED ACTION:\nApprove the proposal for the purchase of Lenslock security camera system; Authorize the City to enter into\na Professional Services Agreement with Lenslock to complete the security camera project; Authorize a\nbudget amendment increase for account #10-20-310-000-6563, in the amount of $152,971.85. Foothill\nTransit will be reimbursing the City an amount of $102,972.00 and the fiscal impact of this contract for the\nCity will not exceed an amount of ($49,999.85) forty-nine thousand nine hundred ninety-nine dollars and\neighty five cents; and It is further recommended that City Council approve the purchase of this product as\nauthorized under AMC Section 2-520(b), which allows us to make the purchase based on the products\ncompatibility with our existing technologies.\nTotal Cost: $152,971.85 Is the Cost of this item budgeted? No\nFund/Account No: 10 20 310 000 6563

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JULY 13,\n2023 THROUGH AUGUST 16, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C39 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

20. FY 2022/23 THIRD QUARTER FINANCIAL REPORT ENDING MARCH 31, 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the FY 2022/23 third quarter financial report ending March 31, 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND\nBALANCES FOR THE MONTHS OF APRIL AND MAY 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for\nthe months of April and May 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. REQUEST TO APPROVE AGREEMENT WITH CLIENT FIRST CONSULTING GROUP FOR\nMICROSOFT OFFICE 365 IMPLEMENTATION SERVICES.\nRECOMMENDED ACTION:\nWaive the competitive bidding process as authorized under Azusa Municipal Code section 2-517(38)\nSolicitation and Bidding exceptions; Computers, Computer components and services; Approve Professional\nServices Agreement with Client First in a not to exceed amount of $186,450; and Authorize the Mayor to\nsign and execute the Professional Services Agreement and Scope of Work in a form acceptable to the City\nAttorney on behalf of the City.\nTotal Cost: $186,450.00 Is the Cost of this item budgeted? Yes\nFund/Account No: 4849930000-6499 (50%) 4849942000-6499 (50%)

6. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS.\nRECOMMENDED ACTION:\nApprove a maintenance agreement with Motorola Solutions for all current software programs for the period\nof December 1, 2023, through November 30, 2028, in the amount of $470,815.75 to be paid using the\nfollowing schedule: Year 1 – Dec 1, 2023 – Nov 30, 2024 - $94, 163.15; Year 2 – Dec 1, 2024 – Nov 30,\n8/21/2023 -6-\n2024 - $94, 163.15; Year 3 – Dec 1, 2025 – Nov 30, 2026 - $94, 163.15; Year 4 – Dec 1, 2026 – Nov 30,\n2027 - $94, 163.15; Year 5 – Dec 1, 2027 – Nov 30, 2028 - $94, 163.15; and Authorize the City Manager to\nexecute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $94,163.15 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-20-941-000-6415

7. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF AZUSA AND\nCITY OF GLENDALE RELATED TO FORENSIC COMPUTER EXAMINATIONS AND\nINVESTIGATIONS.\nRECOMMENDED ACTION:\nApprove City Manager to enter into an agreement with City of Glendale to partner with the Verdugo\nRegional Crime Laboratory in the area of forensic computer examinations and investigations.\nTotal Cost: $15,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Account #28 20 310 041 7142 and Account #10 20 941 000 6504

8. REQUEST TO INCREASE FISCAL YEAR 2023-24 BLANKET PURCHASE ORDER FOR\nANNUAL SOFTWARE SUPPORT FOR SUPERION LLC. (CENTRAL SQUARE).\nRECOMMENDED ACTION:\nApprove an increase to the Fiscal Year 2023-24 Blanket Purchase Order #039601 for annual software\nsupport for Superion, LLC. (Central Square) by $6,517.72.\nTotal Cost: $6,517.72 Is the Cost of this item budgeted? Yes\nFund/Account No: 4849930000-6415 (50%) 4849942000-6415 (50%)

9. INCREASE IN MICROSOFT ENTERPRISE AGREEMENT FOR OFFICE 365 SUBSCRIPTION\nLICENSE WITH DELL INC.\nRECOMMENDED ACTION:\nApprove and authorize the City Manager to append the Microsoft Enterprise Agreement with Dell Inc. for\nthe addition of Microsoft Office 365 licensing in the amount of $61,106.40.\nTotal Cost: $61,106.40 Is the Cost of this item budgeted? Yes\nFund/Account No: 4849930000-7143 (50%) 4849942000-7143 (50%)

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED JULY 13, 2023 THROUGH AUGUST 21, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R10 allowing certain claims and demands to be paid out of Successor\nAgency Funds.