Azusa — 2024-02-05

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 152 E. Foothill Blvd; APN: 8611-003-052\nNegotiating Parties: Fred Kaplan, Broker, Bank of America\nUnder Negotiation: Price and Terms for Purchase\n2/5/2024 -1-

2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION - Pursuant to\nCalifornia Government Code, Section 54956.9(d)(4).\n1 Potential Case – 1046 N. San Gabriel Ave, APN 8608-014-011.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Banuelos v. Superior Court Los Angeles County et al.\nCA Supreme Court - S283279\n2nd Appellate District – B333189\nTrial Court - KA124752

5. Closed Session Report by the City Attorney\n2/5/2024 -2-\nCEREMONIAL\n1. Presentation of Proclamation declaring February 2024 as Black History Month.

1. City Manager Communications.

2. City Clerk: Request to designate voting delegate and alternate to the Southern California Association of\nGovernments (SCAG) General Assembly scheduled for Thursday, May 2, 2024. (Oral Report)

1. CONTINUED PUBLIC HEARING FROM JANUARY 16, 2024 - APPEAL OF THE PLANNING\nCOMMISSION’S DESIGN REVIEW DECISION TO ALLOW FOR THE EXPANSION OF AN\nEXISTING 110-ROOM HOTEL AND PERMIT THE ADDITION OF 23 NEW GUEST ROOMS,\nAND VARIANCE MODIFICATION REQUEST TO ALLOW FOR A REDUCTION IN PARKING\nSPACES AT 229 SOUTH AZUSA AVENUE, AZUSA CALIFORNIA.\nRECOMMENDED ACTION:\n1) Continue the Public Hearing to the February 20, 2024 City Council Meeting.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. DISCUSSION ON COMPENSATION AND BENEFITS FOR ELECTED AND APPOINTED\nOFFICIALS.\nRECOMMENDED ACTION:\n1) Provide staff direction on elected and appointed officials pay and benefits.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

3. PRESENTATION OF FINAL DESIGN FOR OLD SCHOOLHOUSE RESTORATION AND\nHISTORIC ROW IMPROVEMENTS PROJECT AUTHORIZATION TO SOLICIT BIDS FOR\nCONSTRUCTION.\n2/5/2024 -3-\nRECOMMENDED ACTION:\n1) Authorize staff to solicit a Notice of Inviting Bids for construction services, to be prepared once\nconstruction drawings are completed in City’s standard form, related to the Old Schoolhouse Restoration\nand Historic Row Improvements Project (CIP Project Account 28-10-615-000/61524A) subject to minor\nmodifications; and\n2) Authorize Staff to solicit a Request for Proposals for the purchase and installation of furniture, fixtures\nand equipment (FF&E) related to the Old Schoolhouse and Historic Row Project.\nTotal Cost: Unknow (once we go out to bid we will have this information) Is the Cost of this item budgeted?\nYes; Fund/Account No: 28-10-615-000/61524A

4. AWARD OF CONTRACT TO LEONIDA BUILDERS, INC. FOR CONSTRUCTION SERVICES;\nAND APPROVAL OF BUDGET AMENDMENT FOR THE AZUSA CITY LIBRARY OUTDOOR\nLEARNING SPACE PROJECT NO. #28-80-500-000/71122A (729 N DALTON AVE. AZUSA, CA\n91702).\nCEQA - This action is categorically exempt from the requirements of the California Environmental\nQuality Act (CEQA) pursuant to Section 15301 Class 4 (b) – Minor Alternations to Land – New\ngardening or landscaping, including the replacement of existing conventional landscaping with water-\nefficient or fire-resistant landscaping. Staff has filed a Notice of Exemption with the Los Angeles County\nClerk’s Office.\nRECOMMENDED ACTION:\n1) Approve award of contract (CIP Project #28-80-500-000/71122A) to Leonida Builders, Inc. for\nconstruction services in the amount not to exceed $1,116,280 which includes a 10% contingency for\npotential change orders as needed;\n2) Authorize the City Manager to execute the contract, in a form acceptable to the City Attorney, on behalf\nof the City;\n3) Authorize the use of up to $567,270 from undesignated General Fund Excess Reserves (Account\n#4680510000/51024C) for construction and soft costs related to the Azusa City Library Outdoor\nLearning Space Project;\n4) Authorize the use of $99,000 in Public Benefit funds (Fund-24) for energy efficiency-related project\ncosts;\n5) Authorize the use of $78,000 in unassigned Measure W funds (Safe, Clean, Water Program Fund-20) for\nqualifying project costs;\n6) Authorize the use of $50,000 in Quimby funds (Park Fund-19) for park improvement-related project\ncosts;\n7) Authorize the use of $6,000 in AB939 funds (Fund-39) for mulch-related project costs; and\n8) Authorize the use of $500,000 in California State Library Target Grant funds for this project.\nTotal Cost: ($1,300,270 includes grant funded portion & contingency amount)\nIs the cost of this item budgeted (Partial: $567,270 requested from Undesignated GF Excess Reserves)\nFund/Account No: ($500,000 from grant account CIP #28-80-500-000/71122A; $567,270 from account\n#4680510000/51024C; $99,000 in account #24-40-739-082-6625/MMUNIB-6625; $78,000 in Measure\nW (Fund 20); $50,000 in Quimby (Fund 19); $6,000 in account #39-40-750-065-6625)\n2/5/2024 -4-

5. APPROVAL OF CITY RESOLUTION AND POSITION LETTER IN OPPOSITION TO\nASSEMBLY BILL 734 (MCCARTY).\nRECOMMENDED ACTION:\n1) Consider a position of opposition for AB 734; and\n2) Approve Resolution No. 2024-C06 and accompanying city letter opposing AB 734 to be submitted to\nthe City’s respective legislators and the State Governor’s Office.\nTotal Cost: $0 Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. MINUTES OF THE REGULAR MEETINGS DATED DECEMBER 4, 2023 AND DECEMBER 18,\n2023.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. CITY OF AZUSA INVESTMENT POLICY MONDIFICATION.\nRECOMMENDED ACTION:\nAdopt the attached Resolution No. 2024-C08, amending the City of Azusa Investment Policy.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

11. APPROVE MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE CITY OF AZUSA AND\nTHE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) FOR THE USE OF\nTHE CITY'S LACMTA MSP ALLOCATION FOR THE PREPARATION OF 30% DESIGN\nPLANS FOR THE CONVERSION OF SAN GABRIEL AVE AND AZUSA AVE INTO TWO-WAY\nSTREETS.\nRECOMMENDED ACTION:\n2/5/2024 -7-\nAuthorize the City Manager to execute the MOA in a form acceptable to the City Attorney, on behalf of the\nCity; and Authorize City Attorney/City Manager to make non-substantive changes to correct typographical\nerrors or other document format edits.\nTotal Cost: $40,000 Is the Cost of this item budgeted? Yes\nFund/Account No: 04556510004101

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JANUARY\n11, 2024 THROUGH JANUARY 31, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C07 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n2/5/2024 -5-

4. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR PLAN REVIEW, ON-\nCALL, AND INSPECTION SERVICES FOR THE ECONOMIC AND COMMUNITY\nDEVELOPMENT DEPARTMENT - BUILDING DIVISION.\nRECOMMENDED ACTION:\nAuthorize Staff to solicit a Request for Proposals to provide Building Plan Check, On-Call and inspection\nservices; and Authorize Staff to solicit a Request for Proposals to provide Building Plan Check, On-Call and\ninspection services.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF NOVEMBER 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of November 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

6. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders.\nTotal Cost: $379,045.82 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts

7. AWARD CONTRACT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)\nSIDEWALKS AND ADA IMPROVEMENTS PROJECT NO. 602600-23 FOR IMPROVEMENTS\nIN THE GENERAL AREA OF AZUSA AVENUE AND PARAMOUNT STREET.\nCEQA - This action is categorically exempt from the requirements of the California Environmentally\nQuality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and\nHighways.\nRECOMMENDED ACTION:\nAward a construction contract in the amount of $113,520, which includes 10% for contingency for potential\nchange orders as needed, to CT&T Concrete Paving, Inc. for the CDBG Sidewalk and ADA Improvements\nProject No. 602600-23; and Authorize the City Manager to execute the project contract, in a form\nacceptable to the City Attorney, on behalf of the City.\n2/5/2024 -6-\nTotal Cost: $103,200 Is the cost of this item budgeted? Yes\nFund/Account No: CDBG Budget (Acct. 18-35-000-910-000-7176/602600-7176)

8. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE FOOTHILL\nBOULEVARD PAVEMENT REHABILITATION PROJECT AND AUTHORIZE STAFF TO\nSOLICIT BIDS FOR PHASES I THROUGH III.\nRECOMMENDED ACTION:\nApprove the contract documents and construction plans; and Authorize staff to solicit bids for Phases I\nthrough III for the Foothill Boulevard Pavement Rehabilitation Project.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

9. AUTHORIZATION TO ENTER INTO BLANKET PURCHASE ORDER AND WAVE\nPURCHASING PROCEDURES, SECTION 2-520(b) SOLE SOURCE OF THE AZUSA\nMUNICIPAL CODE TO ENTER INTO AN AGREEMENT WITH ACV LIGHTING\nCONSULTANTS, LLC TO PURCHASE 220 NEW LIGHTPOST LUMINAIRES THAT ARE\nSUBJECT TO THE DOWNTOWN STREETSCAPE IMPROVEMENT PLANS.\nRECOMMENDED ACTION:\nApprove a Blanket Purchase Order with ACV Lighting Consultants, LLC. to allow for the acquisition of\n220 luminaires; Waive the competitive bidding process as authorized under Azusa Municipal Code\nSection2-502(b) which provides exceptions for sole source providers; and Authorize the City Manager to\nexecute the Blanket Purchase Order, subject to any non-substantive revisions approved by the City\nAttorney, and perform any other obligations of the City under the PO.\nTotal Cost: $410,152.05 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-80-000-662-7120/66222C-7120 (Downtown Improvements.)

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED JANUARY 11, 2024 THROUGH JANUARY 31, 2024.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2024-R04 allowing certain claims and demands to be paid out of Successor\nAgency Funds.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A