Banning — 2023-08-22

10.1. New Items

10.2. Pending Items:\n1. Grow Banning (Sanchez)\n2. Potential Grants to Fund Playhouse Bowl Improvements (Sanchez)\n3. Food Desert Zoning Overlay (Minjares)\n4. Beautification of San Gorgonio Overpass Funding (Gonzales)\n5. Scope and Duties of the Budget and Finance Committee (Wallace)\n6. Neighborhood Groups/Identities (Minjares)\n7. Update on Community Garden (Flynn)\n8. Update on Street Sign Replacements (Flynn)\n9. ARE Animal Rescue Contract (Flynn)

2.1. Approve Agenda\n1\nAugust 22, 2023

3.1. Friends of the Banning Library Lobby Display (Darnise Wiggins)

3.2. Swear-In New Police Officers

3.3. Journeyman Acknowledgements

3.4. Proclamation – National Fentanyl Prevention and Awareness Day………………. 8

3.5. Quarterly Small Business Recognition – Lithopass Printing & Copying………….. 9

5.1. PUBLIC COMMENTS – Non-Agenda Items Only\nA three (3) minute limitation shall apply to each member of the public who wishes to address\nthe Mayor and Council on a matter not on the agenda. No member of the public shall be\npermitted to share their time with any other member of the public. Usually, any items\nreceived under this heading are referred to staff for future study, research, completion,\nand/or future Council Action (see Item 10). PLEASE STATE YOUR NAME FOR THE\nRECORD. ~ Se aplicará una limitación de tres (3) minutos a cada miembro del público que\ndesee dirigirse al Alcalde y al Concejo sobre un asunto que no esté en la agenda. A ningún\nmiembro del público se le permitirá compartir su tiempo con ningún otro miembro del\npúblico. Por lo general, cualquier artículo recibido bajo este encabezado se envía al\npersonal para su estudio, investigación, finalización y / o acción futura del Consejo en el\nfuturo (consulte el artículo 10). POR FAVOR INDIQUE SU NOMBRE PARA EL\nREGISTRO.

5.2. CORRESPONDENCE\nItems received under this category may be received and filed or referred to staff for future\nresearch or a future agenda.

5.3. APPOINTMENTS\nNone

5.4. CITY COUNCIL COMMITTEE REPORTS

5.5. CITY MANAGER REPORT

5.6. CITY ATTORNEY REPORT

5.7. CITY TREASURER REPORT\n2\nAugust 22, 2023

6.10. Parks and Recreation Report of Monthly Activities through June 30, 2023 (4th\nQuarter of Fiscal Year 2022/2023)……………………………………….……... 24

6.11. Second Reading and Adoption of Ordinance 1594, An Ordinance of the City\nof Banning, California, Amending Section 2.28.080 of Chapter 2.28 of Title 2\nof the Banning Municipal Code Regarding the Regular Meeting Time of the\nBanning Planning Commission, and Making a Determination of Exemption\nunder CEQA Guidelines Sections 15061(b)(3) and 15378(b)(5).………..….. 26

6.12. Consideration of Resolution 2023-138, Approving the Professional Services\nAgreement with Cornerstone Development Company…..……………..……...28

6.13. Consideration of Resolution 2023-141, Approving a Revision to the City’s\nClassification and Compensation Plan…………………………………………. 31

6.14. Consideration of Resolution 2023-142, Authorizing the Purchase of 50\nMotorola APX NEXT Radios and Accessories in the Amount of\n$466,927.48………………………………………………………………………...33

6.15. Consideration of Resolution 2023-143, Authorizing the Purchase and Upfitting\nof Five New Police Vehicles……………………………………………………… 36

6.16. Consideration of Resolution 2023-144, Approving a Five-Year Contract Term\n(C00886) for Billing and Cost Recovery Services provided by Wittman\nEnterprises, LLC…………………………………………………………………... 39

6.17. Consideration of Resolution 2023-145, Approving the Bundling of NEOGOV\nModules to Obtain Renewal Alignment…………………………………………. 42

6.18. Consideration of Resolution 2023-146, Approving a Five (5) Year Master\nServices Agreement with OpenGov, Inc. for software services platform\nmodules (SaaS): Budgeting & Transparency, Procurement, and Cartegraph\nAsset Management for a total not-to-exceed amount of $546,671….………. 44

6.19. Acceptance of Donations for Stagecoach Days 2023………………………… 47

6.2. Approval and Ratification of Accounts Payable and Payroll Warrants Issued in\nthe Month of June 30, 2023………..……………..…..………………………..…11

6.20. Consideration of Resolution 2023-147 Authorizing the Submission of an\nApplication for Grant Funds for the Community Resilience Centers Program\n3\nAugust 22, 2023\nfrom the California Strategic Growth Council and Authorizing the Execution of\nApplication-Related Documents by the City Manager………………………….49

6.21. Acceptance of a 2023 Evolution Forester Series Golf Cart from Cali’s Finest\nGolf Carts………………………………………………..…………………………. 52

6.22. Consideration of Resolution 2023-149, Approving the Professional Services\nAgreement with Innovative Federal Strategies, LLC to Provide Federal\nLegislative Advocacy and Government Affair Services for a Term of Two (2)\nYears Ending June 30, 2025…………………………………………………….. 54

6.23. Stagecoach Days Budget Approval…………………………………………..… 56

6.24. Consideration of Resolution 2023-150, Approving the Purchase of a New\n2023 Case Equipment 621G Z-Bar Wheel Loader for Public Works\nDepartment Streets Division in the Amount of $256,834, Including a 10%\ncontingency in the Amount of $25,683 to Cover Unforeseen Surcharges..… 58

6.25. Accept the Easements from Tri Pointe Homes for Public Park Access and\nStorm Drain Purposes and Quitclaim the Public Park Access Easement for\nTract Map No. 37389-3 within the Atwell Development………………………..60

6.26. Consideration of Resolution 2023-152, Approving a Professional Services\nAgreement in the amount of $27,100 with Rincon Consultants, Inc. for\nContinued Supportive Services Associated with the 6th RHNA Cycle Housing\nElement…………………………………………………………………………….. 62

6.27. Ground Lease Agreement - Stagecoach Days Overflow Parking…………….64

6.3. Receive and File Cash, Investments and Reserve Report for the Month of\nJune 2023………….………………………………………………………………. 13

6.4. Receipts, Disbursements, & Fund Balances Reporting for June and July 2023\nand Fiscal Year-to-Date 2022-23…………………………………..……………. 15

6.5. Receive and File Fire Protection Services Statistics for the Months of June\nand July 2023………….….……………………………………………………..… 17

6.6. Receive and File Police Department Statistics for the Months of June and July\n2023……………………………………………………………………………….... 18

6.7. Public Works Capital Improvement Project Tracking List………………….…. 19

6.8. Code Enforcement Monthly Report for June/July 2023………………………. 20

6.9. Receive and File Contracts Approved Under the City Manager’s Signature\nAuthority……….…………………………………………………………………… 22

7.1. Public Hearing and Consideration of Resolution 2023-140, Adopting the 2023\nBanning Electric Utility Wildfire Mitigation Plan…………………………………66\n(Staff Report: Brandon Robinson, Electrical Engineering Supervisor)\nRecommendation: Staff recommends that the Banning City Council approve\nResolution 2023-140 adopting Banning Electric Utility’s (“Utility”) attached 2023\nWildfire Mitigation Plan (“WMP”).

8.1. Consideration of Resolution 2023-137, Approving a Contract with SATEC,\nInc. Providing for the Payment of Previously Contracted Implementation of\nExpert Power and a Software as a Service (SAAS) Agreement for Continued\nAnnual Maintenance Support for Five Years in a Not-to-Exceed Amount of\n$432,310………………………..…………………..……………………………... 68\n(Staff Report: Jim Steffens, Acting Electric Utility Director)\nRecommendation: Staff recommends the City Council adopt Resolution 2023-137\napproving the contract for payment for the previously contracted implementation and\nthe future completion of the implementation of Expert Power with a remaining\nimplementation contract balance of $67,435 for a total not-to-exceed amount of\n$432,310. Staff also recommends the City Council approve the SaaS agreement with\nSATEC, Inc. for Expert Power continued annual maintenance support providing data\nanalytics and cloud services. Authorize the City Manager, or designee, to execute all\nrelated agreements between the City and SATEC, Inc. and to make non-substantive\n4\nAugust 22, 2023\nchanges to the scope of the agreement and any necessary budget transfers and\naccounting entries.

8.2. Consideration of Resolution 2023-151, Amending Policy No. B-30\n(Procurement Policies & Procedures), and Introduction and First Reading of\nOrdinance 1591, Amending Chapter 3.24 (Purchasing System) of Title 3\n(Revenue and Finance) of the Banning Municipal Code, Concerning the City\nManager’s Aggregate Monetary Threshold Authorizations for Approval of\nCertain Contracts………………………………………………………………......71\n(Staff Report: Lincoln Bogard, Administrative Services Director)\nRecommendation: 1. Discuss the proposed City Manager Signing Authority\nchanges and determine whether to continue the item, adopt as is, modify the\nauthority levels, or provide alternative direction to staff. 2. Staff recommends City\nCouncil adopt Resolution 2023-151, amending Policy No. B-30 (Procurement\nPolicies & Procedures) to update the aggregate monetary threshold authorizations\nfor the City Manager’s approval of certain contracts, without the City Council’s prior\napproval. 3. Staff recommends that the City Council waive full reading and introduce,\nby title only, proposed Ordinance 1591, amending Sections 3.24.070, 3.24.090, and\n3.24.130 of Chapter 3.24 of Title 3 of the Banning Municipal Code, concerning the\nCity Manager’s authorized monetary thresholds to award and approve certain\ncontracts for purchases of supplies, equipment, and services.