Barstow — 2025-10-21

1. CONFERENCE WITH LABOR NEGOTIATORS\nConference with Labor Negotiators (Gov. Code § 54957.6)\nCity & District Negotiators: City Manager/District Manager Rochelle Clayton\nEmployee Organizations:\nUnit 1 - Teamsters Local 1932\nUnit 2 - Teamsters Local 1932\nUnit 3 - Barstow Police Officers’ Association\nUnit 5 - Barstow Professional Firefighters Association\nUnit 6 - Barstow Management Employees’ Association\nUnit 8 - Barstow Police Department Management Association\nAll Unrepresented Employees

10. ACCEPTANCE OF THE FY 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANT\nGRANT (JAG) AWARD AS A SUB-RECIPIENT THROUGH THE SAN BERNARDINO COUNTY\nFIRE PROTECTION DISTRICT, OFFICE OF EMERGENCY SERVICES.\nRecommended Action:\nAuthorize staff to accept the sub-recipient award of the FY2023 Edward Byrne Memorial Justice\nGrant (JAG) in the amount of $21,813 and to appropriate funds in the amount of $21,813 to\naccount numbers as follows:\n1. 2023 JAG\na. Revenue - 218.615.116.639,\nb. Expenditure - 218.218.218.07.727

11. FINAL ACCEPTANCE FOR WWTP POND 1 & 2 PUMPING SYSTEM\nRecommended Action:\nStaff recommends that the City Council take the following actions:\n1. Approve the Final Acceptance of Project WWTP-25-001, WWTP Pond 1 & 2 pumping\nsystem;\n2. Authorize staff to file the attached Notice of Completion.

12. AWARD OF COMMUNITY PROMOTIONAL FUNDS - FEE WAIVER FOR USE OF THE\nHARVEY HOUSE BY MOJAVE VALLEY UNITED WAY FOR THE ANNUAL “BOOTS &\nBLING” EVENT ON NOVEMBER 8, 2025\nRecommended Action:\nStaff recommends that the Council approve in-kind donations in the form of fee waivers totaling\n$2,801.54 for the use of the Harvey House during the Booths & Bling Event, scheduled for\nNovember 8, 2025.

13. APPROVAL OF UPDATED MEMORANDUMS OF UNDERSTANDING WITH UNITS 1 AND 2\nRecommended Action:\nStaff recommends that the City Council take the following action:\n1. Approve the MOU with Unit 1 and authorize the City Manager to sign the agreement on the\nCity’s behalf. (Attachment B)\n2. Approve the MOU with Unit 2 and authorize the City Manager to sign the agreement on the\nCity’s behalf. (Attachment D)

14. PLANNING COMMISSION – NOTICE OF UPCOMING VACANCY (ONE SEAT, DECEMBER\n31, 2025)\nRecommended Action:\nStaff recommends that the City Council:\n1. Direct the City Clerk to publicly announce the opening on the Planning Commission and to\napprove the application submission timelines specified in the Staff Report;\n2. And designate two Council members to participate in an Ad HOC committee, which will have\nthe specific and temporary duty of selecting commissioners to fill the one (1) vacant position.\n3. The City Council may provide alternative direction as desired.

15. ADOPT REVISED CITY COUNCIL POLICY MEMORANDUM #2025-20, CANNABIS\nCOMMUNITY BENEFIT PROGRAM POLICY TO REMOVE COMMUNITY BENEFIT\nCOMMITTEE\nRecommended Action:\nConsider removal of the Community Benefits Committee from Policy Memorandum #202520, Cannabis Community Benefit Program Policy, as requested by the Council.\nAttachment 1 - Redline of Policy Memorandum #2025-20, Cannabis Community Benefit\nProgram Policy.\nAttachment 2 - Clean Draft Policy Memorandum #2025-20, Cannabis Community Benefit\nProgram Policy.

16. ADOPT RESOLUTION ADOPTING COMMUNITY PROMOTIONAL FUND POLICY THAT\nCONSOLIDATES AND SUPERSEDES THE EXISTING COMMUNITY PROMOTIONAL FUND\nPOLICY (POLICY NO. 50-01) AND YOUTH COMMUNITY PROMOTIONAL FUND POLICY\n(REV. 05/28/2024)\nRecommended Action:\nStaff recommends adopting the proposed resolution to adopt the proposed policy to consolidate\nthe City’s two existing community promotional fund policies and to provide clear, consistent\nguidelines for Community Promotional Fund administration while ensuring accountability,\ntransparency, and maximum community benefit from Measure Q revenues allocated to the\nCommunity Promotional Fund.

17. EXTENSION OF PARK MAINTENANCE AGREEMENT WITH BARSTOW HEIGHTS\nCOMMUNITY SERVICES DISTRICT FOR 90 DAYS\nRecommended Action:\nStaff recommends that the City Council approve a 90-day extension of the current Park\nMaintenance Agreement with the Barstow Heights Community Services District to allow staff time\nto complete the property tax analysis and return with a proposed revised agreement.\nPUBLIC SAFETY UPDATES:\nCOUNCIL COMMITTEE REPORTS:\nBUSINESS OF THE COUNCIL:\nSTAFF REPORTS:\nCITY MANAGER REPORT:

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION\nPublic Employee Evaluation (Gov. Code § 54957)\nTitle: City Manager

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV. CODE § 54956.8)\nConference with Real Property Negotiator (Gov. Code § 54956.8)\nProperties: 681 N. 1st Ave, Barstow, CA 92311\nAgency Negotiators: Rochelle Clayton, City Manager\nNegotiating Party: Peraton/NASA\nUnder Negotiation: Price and Terms of Agreement

4. HOMELESS OUTREACH\nRecommended Action:\nPresentation only.

5. THE CITY MANAGER AND CITY COUNCIL ATTENDED THE LEAGUE OF CALIFORNIA\nCITIES ANNUAL CONFERENCE HELD OCTOBER 8–10 IN LONG BEACH AND WILL\nPROVIDE A SUMMARY AND DISCUSSION OF THE SESSIONS THEY PARTICIPATED IN.\nRecommended Action:\nPresentation only.\nGENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL\nPUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN\nTHE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE\nMINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM\nBEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE\nGIVEN TO THE CITY CLERK.\nPUBLIC HEARINGS:\nCONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL\nPUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.\nSPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES\nOR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING\nADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN\nTO THE CITY CLERK.\nMINUTES ALL AGENCIES:

6. MINUTES OF THE JOINT SPECIAL MEETING / CLOSED SESSION - AUGUST 4, 2025 AT\n5:30 P.M.\nRecommended Action:\nApprove minutes as presented.

7. MINUTES OF THE JOINT SPECIAL MEETING - SEPTEMBER 16, 2025 AT 5:15 P.M.\nRecommended Action:\nApprove minutes as presented.

8. MINUTES OF THE JOINT SPECIAL MEETING / CLOSED SESSION - SEPTEMBER 24, 2025\nAT 5:30 P.M.\nRecommended Action:\nApprove minutes as presented.\nACCOUNTS PAYABLE ALL AGENCIES:

9. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES FOR SEPTEMBER\nRecommended Action:\nApprove and ratify expenses, as audited, checks #100752-101033 totaling $4,008,236.50 and\nwires #1191-1196 & 1199-1206 totaling $572,710.94, per the Agency breakdown below:\nCity:\n$4,382,942.34\nFire:\n$198,005.10\nSuccessor Agency:\n$0.00\nGrand Total:\n$4,580,947.44\nCITY COUNCIL: