Beverly Hills — 2025-03-18

1. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special\nStudy Session Meeting of February 5, 2025.

10. AN AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR ANNUAL\nTREE MAINTENANCE SERVICES WITHIN CITY LIMITS; AND\nAPPROVAL OF CORRESPONDING PURCHASE ORDERS FOR TREE\nSERVICES FOR FISCAL YEAR 2024/25 IN THE NOT-TO-EXCEED AMOUNT\nOF $700,000.\nComment: Staff recommends approval of an agreement with West Coast Arborists,\nInc. for comprehensive urban forest maintenance services, including scheduled\npruning, tree removal/replacement, and 24-hour emergency response. These\ncomprehensive services ensure the City's iconic tree canopy remains healthy, safe,\nand aesthetically pleasing for residents and visitors alike.

11. AN AGREEMENT WITH TV PRO GEAR, INC. FOR TELEVISION\nPRODUCTION SYSTEM IMPROVEMENTS; AND\nAPPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-\nEXCEED AMOUNT OF $1,766,051.\nComment: Provides for the replacement of the City's end-of-life television production\ninfrastructure, and includes the acquisition, installation, and ongoing maintenance of\nthis equipment to enhance the City's video production operations. Funding will be\nprovided through public education and government channel fees and cable\nsubscription fees, ensuring no impact on the City's general fund.

12. AMENDMENT NO. 1 TO THE AGREEMENT WITH CIVIC SOLUTIONS, INC.\nTO PROVIDE AS-NEEDED PROFESSIONAL PLANNING SERVICES; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER TO CIVIC SOLUTIONS, INC.\nFOR A TOTAL NOT-TO-EXCEED AMOUNT OF $299,950.00; AND\nAPPROVAL OF A ONE-TIME GENERAL FUND APPROPRIATION OF\n$200,000.00 TO PAY FOR THESE PROFESSIONAL SERVICES.\nComment: Staff recommends that City Council approve contract Amendment No. 1\nwith Civic Solutions, Inc., a one-time General Fund appropriation of $200,000, and\nthe corresponding change purchase order in the not-to-exceed amount of $299,950.\nCivic Solutions, Inc. is providing as needed professional planning services to assist\nwith processing of builders' remedy applications.

13. A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP FOR A TOTAL\nNOT-TO-EXCEED AMOUNT OF $953,732.05 FOR THE PURCHASE OF NINE\n(9) POLICE DEPARTMENT VEHICLES AND EIGHT (8) PUBLIC WORKS\nDEPARTMENT VEHICLES.\nComment: Staff recommends City Council waive the bidding requirements as the\nCity is utilizing the SourceWell bid process and approve a purchase order in the\namount of $953,732.05 to National Auto Fleet Group for the purchase of specified\nPolice Department and Public Works Department replacement vehicles.

14. AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER,\nSOUTHWEST PIPELINE AND TRENCHLESS CORP., FOR SEWER MAIN\nAND MANHOLE REPAIR AND REHABILITATION, IN THE AMOUNT OF\n$8,164,350; AND\nAPPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR WITH\nRESPECT TO DESIGN CRITERIA; AND\nAPPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT\nOF $8,980,785 TO SOUTHWEST PIPELINE AND TRENCHLESS CORP. FOR\nTHE PROJECT WHICH INCLUDES A CONTINGENCY OF $816,435; AND\nPURSUANT TO THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT (CEQA), CITY COUNCIL WILL ALSO CONSIDER FINDING\nTHE PROJECT EXEMPT FROM FURTHER REVIEW UNDER CEQA.\nComment: This is a request for City Council to approve the award of a contract to\nthe lowest responsible bidder, Southwest Pipeline and Trenchless Corp., for Sewer\nMain and Manhole Repair and Rehabilitation. This project includes the rehabilitation\nof approximately 13 miles of sewer lines and 55 manholes Citywide.

15. AWARD OF A CONTRACT TO AC PROS, INC., FOR THE FIRE STATION NO.\n3 HVAC UPGRADES PROJECT; AND\nAPPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-\nEXCEED AMOUNT OF $323,564; AND\nAPPROVAL OF PLANS AND SPECIFICATIONS THEREFOR WITH RESPECT\nTO DESIGN CRITERIA; AND\nPURSUANT TO THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT (CEQA), CITY COUNCIL WILL ALSO CONSIDER FINDING\nTHE PROJECT EXEMPT FROM FURTHER REVIEW UNDER CEQA.\nComment: Staff recommends that City Council approve the Fire Station No. 3 Hvac\nUpgrades contract with AC Pros, Inc.

16. AWARD OF A CONTRACT TO AC PROS, INC., FOR THE FIRE STATION NO.\n1 VENTILATION UPGRADES PROJECT; AND\nAPPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-\nEXCEED AMOUNT OF $345,207; AND\nAPPROVAL OF PLANS AND SPECIFICATIONS THEREFOR WITH RESPECT\nTO DESIGN CRITERIA; AND\nPURSUANT TO THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT (CEQA), CITY COUNCIL WILL ALSO CONSIDER FINDING\nTHE PROJECT EXEMPT FROM FURTHER REVIEW UNDER CEQA.\nComment: Staff recommends that City Council approve the Fire Station No. 1\nVentilation Upgrades Project contract with AC Pros, Inc.

17. ACCEPTANCE OF THE CONTRACT WORK FOR:

3. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special\nMeeting of February 7, 2025.\nDemands Paid

4. REVIEW OF BUDGETED DEMANDS PAID, covering dates February 25, 2025\nto March 10, 2025.

5. PAYROLL DISBURSEMENT REPORT, covering dates February 25, 2025 to\nMarch 10, 2025.\nOther Business\nORDINANCE OF THE CITY OF BEVERLY HILLS:\nNone\nRESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:\nNone\nAPPROVAL OF:

6. TRAFFIC AND PARKING COMMISSION APPOINTMENT (SHABNAM\n“SHELLEY” AZIZI).\nComment: It is recommended that the City Council appoint Shabnam “Shelley” Azizi\nto the Traffic and Parking Commission for an initial two-year term to fill the\nunscheduled vacancy by former commissioner Ron Shalowitz.

7. REPRESENTATION FOR THE CITY OF BEVERLY HILLS AT THE SOUTHERN\nCALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL\nCONFERENCE & GENERAL ASSEMBLY ON MAY 1-2, 2025.\nComment: This item is to designate the City’s voting delegate and alternate voting\ndelegate to the Southern California Association of Governments Regional\nConference & General Assembly.

8. REQUEST FOR THE CITY COUNCIL TO CONSIDER A FREE USE DAY FOR\nTHE INSTALLATION OF MAYOR AND VICE MAYORS ON TUESDAY, APRIL 1,\n2025, AT THE WALLIS ANNENBERG CENTER FOR THE PERFORMING\nARTS.\nComment: This item is a request for the City Council to consider an approval for a\nfree-use day of the Wallis Annenberg Center for the Performing Arts to host the\nInstallation of the Mayor and Vice Mayors on Tuesday, April 1, 2025.

9. AN AGREEMENT WITH FLOCK GROUP INC. D.B.A FLOCK SAFETY FOR\nINSTALLATION, CONFIGURATION, AND LEASE OF AUTOMATED LICENSE\nPLATE RECOGNITION CAMERAS, AND RELATED SERVICES; AND\nAPPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-\nEXCEED AMOUNT OF $380,000 ANNUALLY FOR THE INSTALLATION,\nCONFIGURATION, AND LEASE OF AUTOMATED LICENSE PLATE\nRECOGNITION CAMERAS AND RELATED SERVICES.\nComment: Provides for a five-year master services agreement for the lease and\ninstallation of fixed-post automated license plate recognition (ALPR) infrastructure,\nand related services. This partially grant- funded project will result in the placement\nof dozens of ALPR sensors in prioritized locations throughout the City in support of\nkey public safety initiatives.

1. REVIEW OF COMMISSION STANDARDIZATION AD HOC COMMITTEE\nRECOMMENDATIONS CONCERNING THE CHARITABLE SOLICITATIONS\nCOMMISSION, HEALTH AND SAFETY COMMISSION, AND HUMAN\nRELATIONS COMMISSION.\nComment: This report seeks City Council direction regarding a recommendation\nfrom the Commission Standardization Ad Hoc Committee to sunset the Charitable\nSolicitations Commission, and to merge the Health and Safety Commission with the\nHuman Relations Commission.

2. MIDYEAR UPDATE ON FISCAL YEAR 2024-25 GENERAL FUND AND\nENTERPRISE FUND FINANCIAL RESULTS, GENERAL FUND FORECAST,\nAND UPDATES ON COST REDUCTION AND REVENUE ENHANCEMENT\nOPPORTUNITIES.\nComment: This report provides a midyear update of the City's financial performance\nfor fiscal year 2024-25. It includes a comparative analysis of the General Fund\nresults against the same period in fiscal year 2023-24, as well as an assessment of\nEnterprise Fund performance relative to the fiscal year 2024-25 revised budget.\nAdditionally, this report offers a General Fund forecast for the remainder of the\ncurrent fiscal year, a ten-year General Fund forecast through fiscal year 2033-34,\nand an update on reviews performed and strategies implemented to-date for cost\nreduction and revenue enhancement opportunities to address forecasted future\ndeficits.

3. PROPOSED CITY EMPLOYEE POLICE OFFICER REFERRAL INCENTIVE\nPROGRAM.\nComment: Staff recommends approval of the Police Department Referral Incentive\nProgram.

4. REPORT FROM THE CITY ATTORNEY ON CLOSED SESSION ITEMS

5. REPORT FROM THE CITY MANAGER

6. CITY COUNCILMEMBER AND COMMITTEE REPORTS AND COMMENTS

1. TRAFFIC AND PARKING COMMISSION- Regular Meeting of February 6, 2025.\nARTS AND CULTURE COMMISSION- Regular Meeting of February 11, 2025.\nPUBLIC WORKS COMMISSION- Regular Meeting of February 13, 2025.\nARCHITECTURAL AND DESIGN REVIEW COMMISSION- Special Meeting of\nFebruary 18, 2025.\nHEALTH AND SAFETY COMMISSION- Regular Meeting of February 24, 2025.\nPLANNING COMMISSION- Regular Meeting of February 27, 2025.

1. CONSIDERATION BY THE PARKING AUTHORITY OF THE MINUTES of the\nMeeting of February 5, 2025.\nAPPROVAL OF:\nOther Business\nNone

1. RETIRING COMMISSIONER RECOGNITION\n- Deborah Frank - Arts and Culture Commission\n- Ira Friedman - Charitable Solicitations Commission\n- Cathy Baker - Health and Safety Commission

2. PROCLAMATION - A celebration of Nowruz (Persian New Year) that marks the\nfirst day of Spring