Chino Hills — 2025-09-09

10.\nReceive and file Monthly Financial Report for month ended July 31, 2025

11.\nApprove updates to Administrative Policies and Procedures Manual: Section 12.1 Use of\nCity Council Chambers and City Council Conference Rooms to add additional conference\nrooms; outline responsibilities; and, other minor changes; and Section 12.7 - City Hall\nBuilding Standards to rename to Office Space Standards; reflect updated general standards\nfor workstations, offices, and other areas; and, add sections on prohibited items and\nInformation Technology equipment standards

12.\nFind that exception to competitive bidding procedures under Chino Hills Municipal Code\n(CHMC) Section 3.16.110.G applies because Lenovo (United States) Inc., has existing\ncontract through National Association of State Procurement Officials contract number 23013\nand procurement process utilized by entity is substantially similar to, and achieves\nobjectives of, provisions of CHMC Chapter 3.16 - Purchasing System and authorize\nissuance of purchase order to Lenovo (United States) Inc., utilizing cooperative purchase\ncontract number 23013 in amount of $87,591.58 for purchase of 52 laptops and docking\nstations, consisting of 37 ThinkPad P14s Gen 6 AMD with USB-C docks, Six ThinkPad P14s\nGen 6 AMD Ryzen 9 with Thunderbolt docks, and Nine ThinkPad P16s Gen 4 AMD with\nUSB-C docks

13.\nAdopt resolution adopting 2025 Hazard Mitigation Plan Update, authorizing future nonsubstantive amendments to plan and rescinding Resolution No. 2020R-055

14.\nApprove updates to Administrative Policies and Procedures Manual: Section 4.2 Debt\nManagement to add definitions, prohibit use of derivative products and to remove Exhibit A Local Goals and Policies for Mello-Roos Community Facilities Districts; adopt Local Goals\nand Policies for Mello-Roos Community Facilities Districts as standalone policy, to be\nincorporated as new Section 4.9; adopt resolution repealing city’s disclosure policy; adopt\nrevised Disclosure Policy as standalone policy to new Section 4.10

15.\nAdopt resolution adopting Measure I Five-Year Capital Project Needs Analysis for Fiscal\nYears 2026-27 through 2030-31 for Pine Avenue Extension Project and Soquel Canyon\nParkway/Peyton Drive Connection Project

16.\nAppropriate $252,800 from Special Maintenance Area 1 - Street Sweeping Fund and\nauthorize execution of five-year maintenance services agreement with CMAX Commercial\nMaintenance, Inc., in amount not-to-exceed $2,591,100 to provide city-wide street sweeping\nservices

17.\nReject all bids received for construction of Montecito Drive Transit Access Improvements\nProject; authorize staff to revise bid package and resolicit bids for construction;\nand\nauthorize execution of Amendment No. 2 to Agreement No. A2023-113 with\nEngineering Resources of Southern California, increasing total not-to-exceed amount to\n$58,620 and retroactively extending agreement term to June 30, 2028, for additional scope\nof services to maintain existing edge of pavement along Montecito Drive between El Molino\nBoulevard and Lugo Avenue

18.\nAuthorize City Manager to negotiate and execute all necessary agreements, amendments,\nand associated documents with Inland Empire Utilities Agency related to Butterfield Ranch\nLift Station Switchgear Upgrade Project for amount not-to-exceed $280,000, subject to\napproval as to form by City Attorney; appropriate $80,000 from Sewer Utility Fund; and find\nproject exempt from review under California Environmental Quality Act

19.\nAppropriate $217,300 from Open Space Management Fund and $148,000 from Oaks/Green\nValley Fund to support enhanced fire risk reduction services, which includes $78,000 for\ntree trimming services performed by West Coast Arborists, $10,000 for biological monitoring\nby Leatherman BioConsulting, $27,300 for regulatory compliance for Santa Ana Watershed\nAssociation, and $250,000 for California Conservation Corps (CCC); find that exception to\ncompetitive bidding under Chino Hills Municipal Code Section 3.18.050.G applies to\nagreement with CCC because CCC is a governmental entity that provides cost-effective\nservices while offering valuable skills development to young participants; authorize\nexecution of Inter-Agency Sponsor Agreement with CCC and project agreement for fuel\nreduction, brush clearance and invasive species clearance in amount of $250,000; and find\nthat proposed project is exempt from review under California Environmental Quality Act

2.\nConference with Legal Counsel pursuant to Government Code Section 54956.9\n(d)(4) - Initiation of Litigation (nine potential cases)

20.\nRename Ramona Avenue Water Main Replacement Project (WA22002) in Fiscal Year 202526 Capital Improvement Program to Ramona Avenue Water Main Replacement and Street\nImprovements Project and amend scope to include street improvements; reject all bids for\nconstruction of Ramona Avenue Water Main Replacement and Street Improvements\nProject; and authorize staff to revise bid package and resolicit bids for construction

21.\nRename Sleepy Hollow Streets Pavement Rehabilitation Project (ST24006) in Fiscal Year\n2025-26 Capital Improvement Program to Sleepy Hollow Streets Pavement Rehabilitation\nand Water Main Replacement Project and amend scope to include water main replacement;\nappropriate $1,200,000 from Water Utility Fund and $150,000 from Road Maintenance and\nRehabilitation Account Fund; award Professional Services Agreement to West & Associates\nEngineering, Inc., in amount not-to-exceed $147,000 for preparation of design plans and\nspecifications for Sleepy Hollow Streets Pavement Rehabilitation and Water Main\nReplacement Project; and authorize City Manager, at his discretion, to approve cumulative\namendments up to ten percent of awarded agreement

22.\nIntroduce Ordinance to update City’s discontinuation of Residential Water Service for NonPayment Policy to ensure continued compliance under Senate Bill 998 entitled: “An\nOrdinance of the City of Chino Hills, Amending Chino Hills Municipal Code Chapter 13.05\nUtility Billing, Section 13.05.060 "Billing and Collection - Generally", Section 13.05.070 “Late\nPayment of Utility Bills”, Section 13.05.130 “Notices” and Section 13.05.140\n“Discontinuance of Service” and Finding That This Ordinance is Exempt From Review\nUnder the California Environmental Quality Act” for first reading by title only and waiving\nfurther reading and approve updates to Administrative Policies and Procedures Manual\nSection 4.3 - Discontinuation of Residential Water Service for Non-Payment

23.\nIntroduce Ordinance amending Section 12.48.020 which modifies signage language and\nsize of lettering for Government Center overnight closure to be consistent with other City\nsignage entitled: “An Ordinance of the City of Chino Hills Amending Section 12.48.020 of\nthe Chino Hills Municipal Code and Finding the Same to be Exempt From the Provisions of\nthe California Environmental Quality Act” for first reading by title only and waiving further\nreading

24.\nIntroduce Ordinance establishing a comprehensive process for issuing and recording Notice\nof Violations that pertain to use and/or development of real property entitled: "An Ordinance\nof the City of Chino Hills, Adding Chapter 1.40 (Issuance and Recordation of Notices of\nViolation) to Title 1 of the Chino Hills Municipal Code" for first reading by title only and\nwaiving further reading

25.\nReview and file update to City Hall Fire Emergency Declaration in accordance with Public\nConstruction Code 22050 and continue to authorize City Manager to negotiate and execute\nall necessary agreements related to repair and restoration of City Hall under Chino Hills\nMunicipal Code 2.08.065.A.1. on an emergency basis and determine by four-fifths vote the\nneed to continue existence of local emergency for City Hall Fire pursuant to Public\nConstruction Code Section 22050 until action is terminated\nITEMS INITIATED BY COUNCIL

26.\nDesignate Voting Delegate and Alternate for Cal Cities Annual Conference scheduled for\nOctober 8 through 10, 2025, in Long Beach, California

27.\nSite Plan Review No. SPR-0001-2025 and Conditional Use Permit No. CUP-0001-2025 Hills View Pleasant Living Assisted Living Facility located at 2549 Madrugada Drive, Michael\nFrazier, applicant on behalf of Niaz Khalid, property owner: The Planning Commission\nadopted resolution approving Site Plan Review No. SPR-0001-2025 and Conditional Use\nPermit No. CUP-0001-2025 for the addition of a 13,180-square-feet, to existing 14,612\nsquare-foot main building, permitting the operation of assisted living facility and determining\nproject is exempt from review under California Environmental Quality Act, subject to\nConditions of Approval, as amended

3.\nConference with Legal Counsel pursuant to Government Code Section 54956.9\n(d)(1) Existing Litigation - Chino Basin Municipal Water District vs. City of Chino, et al. - Case\nNo. RCV 51010

4.\nPRESENTATION - California's 175th Anniversary of Statehood

5.\nPROCLAMATION - Proclaiming September as National Emergency Preparedness Month

6.\nINTRODUCTION: New Employee: Noah Calderon, Community Services Coordinator,\nCommunity Services Department

8.\nApprove August 12, 2025, City Council Meeting Minutes

9.\nRatify payments over $25,000 totaling $13,745,201.09 for month ended July 31, 2025