Claremont — 2024-11-26

1. APPOINTMENT OF THE CLAREMONT TRI-CITY MENTAL HEALTH GOVERNING BOARD\nCOMMUNITY MEMBER TO A ONE-MONTH TERM\nRecommendation: The City Council Ad Hoc Nominating Committee recommends the City\nCouncil appoint Ron Vera to the Tri-City Mental Health Governing Board for a\nterm to expire January 31, 2025.\nCouncil Assignment Reports

10. ABC’S FOR ME PRESCHOOL PLAYGROUND EQUIPMENT (FUNDING SOURCE: GENERAL\nFUND)\nRecommendation: Staff recommends the City Council:\nA. Approve the playground design for ABC Preschool as submitted by Great\nWestern Recreation;\nB. Authorize the City Manager to enter into an agreement with PlayCore, Inc.\ndba GameTime for ABC Preschool Playground equipment installation in the\namount of $130,980.77, and authorize a ten percent contingency of $13,098;\nand\nC. Appropriate $144,078.77 from the Equipment and Facility Revolving\nReserve to fully fund the project.\nAttachment(s): Current Playground Equipment\nProposed Playground Equipment

11. RESOLUTION APPROVING PARTICIPATION IN THE STATE OF CALIFORNIA\nDEPARTMENT OF JUSTICE 2024-25 TOBACCO GRANT PROGRAM (FUNDING SOURCE:\nDEPARTMENT OF JUSTICE TOBACCO GRANT)\nRecommendation: Staff recommends the City Council:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, APPROVING PARTICIPATION IN THE STATE\nOF CALIFORNIA TOBACCO GRANT PROGRAM; and\nB. Authorize the City Manager to sign any subsequent agreement with the\nDepartment of Justice as part of the Police Department's participation in this\ngrant program.\nAttachment(s): Resolution Approving Participation in Tobacco Grant Program

12. 2025 COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS\nSERVICES/CRITICAL NEED PROGRAM FUNDING (FUNDING SOURCE: AMERICAN\nRESCUE PLAN ACT FUND)\nRecommendation: Staff recommends the City Council review and approve the 2025 Community\nBased Organization (CBO) funding recommendations made by the\nCommunity and Human Services Commission, consisting of $100,000 for\nGeneral Services programs, and $60,000 for Homeless Services/Critical\nNeed programs.\nAttachment(s): 2025 CBO Funding Recommendation Spreadsheet\nDraft Excerpt of the 11-06-24 CHS Commission Special Meeting Minutes

13. REQUEST FOR DIRECTION ON THE AMERICAN RESCUE PLAN ACT FUNDED GOSGV\nE-BIKE SUBSIDY PROGRAM (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT\nFUND)\nRecommendation: Staff recommends the City Council provide direction to staff as to whether\nadditional American Rescue Plan Act funds should be allocated to the\nGoSGV subsidy program or if the existing funds should be depleted and the\nprogram be terminated.\nAttachment(s): GoSGV E-Bike Subsidy Program Survey

2. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends the City Council Adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT\nOF WHICH THE SAME ARE TO BE PAID, dated November 21, 2024.\nAttachment(s): Resolution Approving City Warrant Register Dated November 21, 2024

3. CITY COUNCIL MINUTES OF NOVEMBER 12, 2024 (REGULAR)\nRecommendation: Staff recommends the City Council approve the regular City Council meeting\nminutes of November 12, 2024.\nAttachment(s): Draft Regular Meeting Minutes of November 12, 2024

4. CLAREMONT CHAMBER OF COMMERCE VISITOR CENTER SERVICES ANNUAL REPORT\nFOR 2023-24 (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)\nRecommendation: Staff recommends the City Council receive and file the Claremont Chamber\nof Commerce Visitor Center Services Annual Report for 2023-24.\nAttachment(s): 2024 Claremont Chamber of Commerce Visitor Center Annual Report

5. AMERICAN RESCUE PLAN ACT FUNDING REVENUE LOSS DETERMINATION AND\nOBLIGATION OF UNSPENT FUNDS (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT\nFUND)\nRecommendation: Staff recommends the City Council:\nA. Determine that American Rescue Plan Act Funding allocation of\n$8,675,598 as Revenue Replacement using the standard allowance;\nB. Reallocate unspent American Rescue Plan Act appropriations of $317,364\nto a seismic retrofit and ADA improvement project for the Claremont Police\nDepartment Facility;\nC. Appropriate remaining American Rescue Plan Act Funding in the amount\nof $150,400 to a seismic retrofit and ADA improvement project for the\nClaremont Police Department Facility;\nD. Appropriate remaining American Rescue Plan Act Funding in the amount\nof $467,764 to the construction of a new addition for the Police Department\nwomen's locker room;\nE. Approve the Inter-Agency Agreement with the Administrative Services\nDepartment to obligate unspent American Rescue Plan Act Funding in the\namount of $675,450;\nF. Approve the Inter-Agency Agreement with the City Manager's Office to\nobligate unspent American Rescue Plan Act Funding in the amount of\n$1,355,528;\nG. Approve the Inter-Agency Agreement with the Community Development\nDepartment to obligate unspent American Rescue Plan Act Funding in the\namount of $345,762;\nH. Approve the Inter-Agency Agreement with the Community Services\nDepartment to obligate unspent American Rescue Plan Act Funding in the\namount of $11,806;\nI. Approve the Inter-Agency Agreement with the Financial Services\nDepartment to obligate unspent American Rescue Plan Act Funding in the\namount of $10,000; and\nJ. Approve the Inter-Agency Agreement with the Recreation and Human\nServices Department to obligate unspent American Rescue Plan Act Funding\nin the amount of $160,000.\nAttachment(s): Inter-Agency Agreement with the Administrative Services Department\nInter-Agency Agreement with City Manager's Office\nInter-Agency Agreement with Community Development Department\nInter-Agency Agreement Community Services Department\nInter-Agency Agreement with Financial Services Department\nInter-Agency Agreement with Recreation and Human Services Department

6. AUTHORIZATION TO AMEND THE EDEN INFORUM GOLD SUPPORT AGREEMENT TO\nEXTEND THE TERM AND INCREASE COMPENSATION (FUNDING SOURCE:\nTECHNOLOGY FUND)\nRecommendation: Staff recommends the City Council authorize the City Manager to execute an\namendment to the agreement with Tyler Technologies, Inc. for maintenance\nservices and support of the Eden Inforum Gold Financial system, extending\nthe term from January 1, 2025 to December 31, 2025 in the amount of\n$67,678.

7. ADOPTION OF A RESOLUTION OF INTENTION TO RENEW THE CLAREMONT TOURISM\nBUSINESS IMPROVEMENT DISTRICT (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DECLARING ITS\nINTENTION TO RENEW THE CLAREMONT TOURISM BUSINESS\nIMPROVEMENT DISTRICT (CTBID) AND FIXING THE TIME AND PLACE

8. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT\nWITH DUDEK TO EXTEND THE TERM AND APPROPRIATE ADDITIONAL FUNDS FOR\nURBAN FOREST PROFESSIONAL SERVICES (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends the City Council:\nA. Authorize the City Manager to execute an amendment to the existing\nagreement with Dudek, increasing compensation by $23,750 for a total\ncontract amount of $75,775 and extending the term of the agreement to June\n30, 2025; and\nB. Appropriate $23,750 from the unassigned General Fund balance to fund\nthe agreement.

9. AWARD OF CONTRACT TO BASE HILL, INC. FOR PARK RESTROOM CUSTODIAL\nSERVICES (FUNDING SOURCE: GENERAL FUND AND LANDSCAPE AND LIGHTING\nDISTRICT FUND)\nRecommendation: Staff recommends the City Council:\nA. Award a contract to Base Hill, Inc. for City-owned park restroom custodial\nservices and authorize the City Manager to enter into a three-year\nagreement with two optional one-year extensions with Base Hill, Inc. in an\namount not to exceed $155,520 per year, and authorize a contingency of\n$7,776, for a total of $163,296 annually, or $816,480 during the term of the\nagreement; and\nB. Appropriate $79,296 in 2024-25 and 2025-26 from the unassigned\nGeneral Fund balance to fully fund the agreement for park restroom custodial\nservices.