Costa Mesa — 2023-01-17

REPORT – CITY ATTORNEY

REPORT – CITY MANAGER

1. AWARD OF THE PLACENTIA AVENUE, WEST 19TH STREET, AND 23-982\nEAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE\nFACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY\nPROJECT NO. 22-08\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Adopt plans, specifications, and working details for the Placentia Avenue,\nWest 19th Street, and East 17th Street Pavement Rehabilitation, Bicycle\nFacility, and Striping Improvements Project, City Project No. 22-08.\n2. Award a Public Works Agreement (PWA) for construction to All American\nAsphalt, 400 East Sixth Street, Corona, CA 92879 in the amount of\n$2,745,547.20.\n3. Authorize the City Manager and City Clerk to execute the PWA (Attachment\n1) for All American Asphalt and future amendments to the agreements within\nCouncil authorized limits.\n4. Authorize a ten percent (10%) contingency in the amount of $274,555 for\nconstruction and unforeseen costs related to this project.\n5. Find this item categorically exempt from the California Environmental Quality\nAct (CEQA) pursuant to Class 1: Existing Facilities and Class 2:\nReplacement or Reconstruction.\nAttachments: 1. PWA\n2. Bid Results\nPage 14 of 17\nREGULAR CITY COUNCIL AND Agenda January 17, 2023\nSUCCESSOR AGENCY TO THE\nREDEVELOPMENT AGENCY, COSTA\nMESA PUBLIC FINANCING AUTHORITY,\nCOSTA MESA FINANCING AUTHORITY,\nAND HOUSING AUTHORITY

2. AWARD OF THE TRAFFIC SIGNAL AND HAWK SIGNAL 23-980\nINSTALLATION PROJECT, CITY PROJECT NO. 22-07\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Adopt plans, specifications, and working details for the Traffic Signal and\nHAWK Signal Installation Project, City Project No. 22-07.\n2. Authorize an expense appropriation in the amount of $192,037 from the\nTraffic Impact Fee fund balance for the project.\n3. Award a construction contract to Elecnor Belco Electric, Inc., 14320 Albers\nWay, Chino, CA 91710, in the amount of $784,877 (Attachment 1).\n4. Authorize the City Manager and City Clerk to execute the Public Works\nAgreement (PWA), and authorize the City Manager to execute future\ncontract amendments within Council authorized limits.\n5. Authorize an additional ten percent (10%) contingency totaling $78,488 as\nneeded for unforeseen costs.\n6. Find this item categorically exempt from the California Environmental Quality\nAct (CEQA) pursuant to Class 3: New Construction, Class 4: Minor\nAlterations to Land and Cal. Code of Regs. Section 15064.3(b)(2)\nTransportation Projects.\nAttachments: 1. PWA\n2. Bid Results\nPage 15 of 17\nREGULAR CITY COUNCIL AND Agenda January 17, 2023\nSUCCESSOR AGENCY TO THE\nREDEVELOPMENT AGENCY, COSTA\nMESA PUBLIC FINANCING AUTHORITY,\nCOSTA MESA FINANCING AUTHORITY,\nAND HOUSING AUTHORITY

3. APPOINTMENTS TO THE PARKS AND COMMUNITY SERVICES, 23-986\nARTS, AND PLANNING COMMISSIONS\nRECOMMENDATION:\nStaff recommends the City Council make appointments as follows:\n1. Parks and Community Services Commission - Make three (3) member\nappointments with a term expiration of January 2027 (Appointments by\nCouncil Member Marr, Chavez, and Reynolds) and one (1) member\nappointment with a term expiration of January 2025 (Appointment by Mayor\nStephens)\n2. Arts Commission - Make one (1) member appointment with a term expiration\nof January 2024 (Appointment by Council Member Harper)\n3. Planning Commission - Make three (3) member appointments with a term\nexpiration of January 2027 (Appointments by Council Member Marr, Chavez,\nand Reynolds) and one (1) member appointment with a term expiration of\nJanuary 2025 (Appointment by Mayor Stephens)\nAttachments: 1. Parks and Community Services Commission Applications\n2. Arts Commission Applications\n3. Planning Commission Applications\nPage 16 of 17\nREGULAR CITY COUNCIL AND Agenda January 17, 2023\nSUCCESSOR AGENCY TO THE\nREDEVELOPMENT AGENCY, COSTA\nMESA PUBLIC FINANCING AUTHORITY,\nCOSTA MESA FINANCING AUTHORITY,\nAND HOUSING AUTHORITY

4. AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR 23-994\nFAIRVIEW PARK MASTER PLAN UPDATE\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Award a Professional Services Agreement to Moore, Iacofano, Goltsman,\nInc., in the amount of $314,565, for professional consulting and\nenvironmental planning services for the Fairview Park Master Plan Update\nproject.\n2. Authorize a ten-percent (10%) contingency, if needed, for unforeseen costs.\n3. Authorize an additional expense appropriation of $64,565 from the Park\nDevelopment Impact Fees fund balance to cover the requested contract\nvalue for the Fairview Park Master Plan Update.\n4. Authorize the City Manager and the City Clerk to execute the Professional\nServices Agreement (Attachment 1) and future amendments to the\nagreement within Council-authorized limits.\nAttachments: 1. Professional Services Agreement to MIG, Inc.\nADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND\nSUGGESTIONS

PRESENTATIONS:\n1. Proclamation: Martin Luther King Jr. Day 23-1001\nAttachments: 1. Proclamation: Martin Luther King Jr. Day\n2. Presentation: Recognition of Planning Commissioner Byron de23-1002\nArakal

1. AMENDMENT TO THE CITY OF COSTA MESA’S MUNICIPAL CODE 23-985\n3-151 FOR APPEALS FROM POLICE CHIEF ACTIONS RELATED TO\nSPECIAL ANIMAL PERMITS\nRECOMMENDATION:\nStaff recommends that the City Council:\nIntroduce for first reading the attached Ordinance No. 2023-xx to amend Section\n3-151 (Appeals from Action of Police Chief) Chapter VI (Special Animal Permit)\nof Title 3 (Animal Regulations) of the CMMC to grant appeal authority to the City\nManager in place of the City Council for Special Animal Permit related actions\ntaken by the Chief of Police.\nAttachments: 1. Draft Ordinance 2023-xx\nPage 13 of 17\nREGULAR CITY COUNCIL AND Agenda January 17, 2023\nSUCCESSOR AGENCY TO THE\nREDEVELOPMENT AGENCY, COSTA\nMESA PUBLIC FINANCING AUTHORITY,\nCOSTA MESA FINANCING AUTHORITY,\nAND HOUSING AUTHORITY\nOLD BUSINESS: NONE\nNEW BUSINESS: