Costa Mesa — 2024-09-17

CLOSED SESSION ITEMS:\n1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR\nPursuant to California Government Code Section 54956.8\nFairview Developmental Center; APN: 420-012-16\nProperty: 2501 Harbor Blvd., Costa Mesa, CA 92626\nAgency Negotiators: Lori Ann Farrell Harrison, City Manager\nNegotiating Parties: State of California\nUnder Negotiation: Price and Terms of Payment\nAUTHORITY*

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-325\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

2. READING FOLDER 24-328\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Jennifer Nieto, Irvine Company-Enclave.\nAUTHORITY*

5. MOBILE VIDEO SYSTEM (MVS) REPLACEMENT AND PURCHASE 24-340\nWITH AXON ENTERPRISE, INC.\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the purchase of a mobile video system (MVS) from Axon\nEnterprise, Inc. (Axon) through a proposed Omnia Partners Cooperative\nAgreement Contract #3544-21-4615 in the amount of $6,949,522 to be\npaid in 10 annual installments of approximately $733,300 in year one,\nand $690,700 years two through ten, to replace the Police Department’s\ncurrent MVS.\n2. Authorize a 1.5% contingency in the amount of $104,243 for unforeseen\ncosts relating to the replacement of the police department’s current MVS.\n3. Authorize the City Manager and City Attorney to execute any and all\ndocuments related to the Axon Enterprise agreement, in a form approved\nby the City Attorney.\nAttachments: 1. Costa Mesa PD - (176) Unlimited w add-ons (50) Fleet 3 w\nALPR (4) Interview Room - OMNIA\n2. Costa Mesa PD (CA)-Omnia Piggyback\nAUTHORITY*

6. ACCEPTANCE OF THE PLACENTIA AVENUE, WEST 19TH STREET, 24-338\nAND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE\nFACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY\nPROJECT NO. 22-08\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth\nStreet, Corona, California 92879 for the Placentia Avenue, West 19th Street,\nand East 17th Street Pavement Rehabilitation, Bicycle Facility, and Striping\nImprovements Project, City Project No. 22-08., and authorize the City Clerk\nto file the Notice of Completion.\n2. Authorize the City Manager to release the retention monies thirty-five (35)\ndays after the Notice of Completion filing date; release the Labor and\nMaterial Bond seven (7) months after the filing date; and release the Faithful\nPerformance Bond one (1) year after the filing date.\nAttachments: 1. Location Map\n2. Final Cost Summary

7. RESPONSES TO ORANGE COUNTY GRAND JURY REPORT - 24-341\nE-BIKES FRIEND OR FOE\nRECOMMENDATION:\nStaff recommends the City Council approve the draft responses to Findings 1-3\nand Recommendations 1-3 in the Orange County Grand Jury (OCGJ) Report\ntitled “E-Bikes Friend or Foe.”\nAttachments: 1. OC Grand Jury Report\n2. CA Penal Code Sections 933 and 933.05\n3. City's Draft Responses to OC Grand Jury Report\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

1. APPROVAL OF SIDE LETTER WITH THE COSTA MESA CITY 24-351\nEMPLOYEES ASSOCIATION REGARDING THE\nTELECOMMUNICATIONS BUREAU AND UPDATES TO THE POLICE\nDEPARTMENT HIRING AND REFERRAL INCENTIVE PROGRAM\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve and Adopt the Side Letter with the City Employees Association.\n2. Approve and Adopt Resolution Number 2024-XX renaming Communications\nclassifications and updating pay rates.\n3. Approve and Adopt Resolution Number 2024-XX establishing the Reserve\nSenior Public Safety Dispatcher.\n4. Approve the certified Fiscal Impact Analysis.\n5. Authorize the City Manager and members of the City’s Negotiation Team to\nexecute the Side Letter documents.\n6. Approve an appropriation increase of $319,000 in the FY 2024/2025 Budget\nfor year one of the one-time incentives for the retention and retroactive\novertime costs and the new Hiring and Referral Incentive Program for Police\nOfficers and Dispatchers.\n7. Approve an appropriation increase of $270,650 in the FY 2024/2025 Budget\nfor recurring costs due to compensation adjustments for the Public Safety\nDispatchers.\nAttachments: 1. Side Letter\n2. CMCEA Resolution\n3. Part Time Resolution\n4. Fiscal Analysis\nAUTHORITY*

2. AMENDMENTS TO PROFESSIONAL SERVICE AGREEMENTS WITH 24-339\nMERCY HOUSE & BRACKEN’S KITCHEN FOR SERVICES AT THE\nCOSTA MESA BRIDGE SHELTER\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve Amendment No. 2 to the Professional Services Agreement with\nMercy House, increasing the compensation by $197,894 for a new annual\nnot-to-exceed amount of $2,383,180.\n2. Approve Amendment No. 4 to the Professional Services Agreement with\nBracken’s Kitchen, increasing the compensation by $91,250 for a new\nannual not-to-exceed amount of $492,750.\n3. Authorize the City Manager and City Clerk to execute all agreements and\nany amendments to the agreements.\nAttachments: 1. CM-CMO, PSA Mercy House Shelter Operator Amendment.\nNo. 2\n2. CM-CMO, PSA Bracken's Kitchen Amendment No. 4

1. CITY COUNCIL SECOND READING AND ADOPTION OF ORDINANCE 24-337\nTO INCREASE CITY COUNCIL COMPENSATION\nRECOMMENDATION:\nStaff recommends the City Council give second reading to and adopt, Ordinance\nNo. 2024-XX increasing the City Council compensation effective after the\ngeneral election, with the new City Council in December 2024.\nAttachments: 1. Council Compensation Ordinance\nAUTHORITY*\nNEW BUSINESS:

PRESENTATIONS:\n1. Recognition of Arts of Jiu Jit Su Athletes\n2. Proclamation: Hispanic Heritage Month 2024