Covina — 2024-09-17

CC 1. Payment of Demands\nStaff Recommendation:\nApprove Payment of Demands in the amount of $8,370,812.67.

CC 10. Award of Contract to Siterep Construction Services for the 114 E. Italia Street\nRestaurant Remodel/Expansion Project – Project No. F2501\nStaff Recommendation:\n1. Authorize the City Manager to execute all necessary contracts and documents with\nSiterep Construction Services, Inc. to perform remodel/expansion construction work\nat the existing City of Covina owned restaurant space located at 114 E. Italia Street;\n2. Adopt Resolution CC 2024-88 to amend the FY 2024-2025 Capital Improvement\nProgram and Capital Improvement Program Budget appropriating $198,000 from\navailable General Fund – Fund Balance to be transferred into the General CIP Fund\nfor use towards the 114 E. Italia Street Restaurant Remodel/Expansion Project; and\n3. Authorize a project contingency amount of $33,000 (approximately 20%) for any\nunforeseen construction expenses.

CC 11. Purchase Order Authorization – Demolition Work Related to the City Owned Property\nLocated at 114 E. Italia Street\nStaff Recommendation:\n1. Authorize the City Manager, or his designee, to approve a Purchase Order in the\namount of $24,999 with Siterep Construction Services, Inc for demolition work\nrelated to the City owned property located at 114 E. Italia Street; and\n2. Adopt Resolution CC 2024-89 amending the 2024-2025 Capital Improvement\nProgram Budget and appropriating $24,999 from available Measure CC – Fund\nBalance to be transferred into the General CIP Fund for use towards this project.

CC 12. Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2023-24\nto Fiscal Year 2024-25\nStaff Recommendation:\nAdopt Resolution CC 2024-90 and Resolution SA 2024-04 approving the Carryover of\nEncumbrances and Continuing Appropriations from Fiscal Year 2023-24 to Fiscal Year 2024-\n25.

CC 13. Request to Cancel the Regular City Council Meeting of October 1, 2024\nStaff Recommendation:\nThat the City Council consider cancelling the regular scheduled City Council Meeting of\nOctober 1, 2024.

CC 14. Confirm and Approve City Council’s Appointments to the Parks & Recreation\nCommission and Finance Advisory Commission\nStaff Recommendation:\nApprove the City Council’s appointments to the Parks & Recreation Commission and Finance\nAdvisory Commission.

CC 15. Recognition of Congresswoman Grace F. Napolitano\nStaff Recommendation:\nThat the City Council will consider approving a resolution recognizing Congresswoman\nGrace F. Napolitano.\nNEW BUSINESS

CC 2. City of Covina Investment Report for Month Ended August 31, 2024\nStaff Recommendation:\nReceive and File.

CC 3. 2024 Conflict of Interest Code Biennial Update\nStaff Recommendation:\nAdopt Resolution CC 2024-85.

CC 4. Approval of the Transfer Agreement between Los Angeles County Flood Control\nDistrict and City of Covina for the Safe, Clean Water Municipal Program\nStaff Recommendation:\nAdopt Resolution CC 2024-84 authorizing the City Manager to enter into the Transfer\nAgreement between Los Angeles County Flood Control District and City of Covina for the\nSafe, Clean Water Municipal Program.

CC 5. Purchase Order Authorization – Purchase of New Trash Receptacles for City Parks\nStaff Recommendation:\nAuthorize the City Manager, or his designee, to approve a Purchase Order in the amount of\n$34,959.09 with TreeTop Products, LLC and purchase New Trash Receptacles for City Parks.

CC 6. Third Amendment to the Ground Lease between the City of Covina and the Covina\nHousing Authority for Property Owned by the City Located at the Southeast Corner of the\nCombined Parcels of 601 E. San Bernardino Road and 534 North Barranca Avenue\nStaff Recommendation:\nAuthorize the City Manager/Executive Director to execute the third amendment to the Ground\nLease (“Lease”) between the City of Covina (“City”), as landlord, and the Covina Housing\nAuthority (“Authority”), as tenant, in substantially the form attached as Attachment “B” with\nsuch changes therein as the City Manager/Executive Director may approve, and all related\ndocuments, and to take such actions as they deem necessary or proper to effectuate the\npurpose of the Lease.

CC 7. Purchase of Five Vehicles for the Police Department\nStaff Recommendation:\nApprove the purchase of five (5) Dodge Durango and approve Resolution CC 2024-87\nappropriating $73,624.01 for vehicle purchase and retrofit for the K-9 program.

CC 8. Badillo Street Water Services Replacement Project – Project No. W2501 – Award of\nContract to GRBCON, Inc. for a Not-to-Exceed Amount of $379,581.20.\nStaff Recommendation:\n1. Approve plans and specifications for the Badillo Street Water Services Replacement\nProject;\n2. Award a contract for the Badillo Street Water Services Replacement Project to\nGRBCON, Inc. as the lowest responsive and responsible bidder for a not-to-exceed\namount of $379,581.20 and authorize the City Manager to execute the contract;\n3. Authorize a project contingency amount of $37,958.12 (approximately 10%) for any\nunforeseen construction expenses; and\n4. Award a Professional Services Agreement to Siterep Construction Services, Inc for\nInspection Services for an amount not-to-exceed $25,200 and authorize the City\nManager to execute the contract.

CC 9. Agreement between Covina and Irwindale Employees Regarding Cooperative\nDispatching Services\nStaff Recommendation:\nApprove Agreement between Covina and Irwindale employees regarding cooperative\ndispatching services and Authorize the City Manager or his designee execute the agreement.

NB 1. Covina Irrigating Company – Board of Directors Nominee Selection Process\n Staff Recommendation:\n 1. Nominate Covina Irrigating Company Board of Directors to Represent the City of Covina; and\n 2. Designate the City Manager or his appointee to represent the City at the Annual Shareholder’s meeting on Thursday, October 24, 2024.