Encinitas — 2023-09-20

10A. Public hearing to consider FY 2022-23 Block Grant (CDBG)\nProgram Consolidated Annual Performance and Evaluation\nReport (CAPER) for the Community Development.\nEnvironmental Considerations: The action being considered\nby the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The\naction involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Management\nAnalyst Schubert\nRecommended Action: 1) Approve the FY 2022-23 CAPER;\nand 2) Authorize the City Manager or designee to submit the\nFY 2022-23 CAPER to the U.S. Department of Housing and\nUrban Development (HUD).\n2023-09-20 Item 10A CDBG CAPER Agenda Report\n2023-09-20 Item 10A CDBG CAPER Agenda Report - Public\nComment

10B. Financing the acquisition of property at the northeast corner\nof Highway 101 and La Costa Avenue, Encinitas, California\nand declaring intent to issue bonds to be used to reimburse\nthe City for expenditures prior to the issuance of such bonds.\nEnvironmental Considerations: This action is exempt from\nthe provisions of the California Environmental Quality Act\n(CEQA) pursuant to Section 15378(b)(5) of the CEQA\nGuidelines, as an organizational or administrative activity of\ngovernment that will not result in a direct or indirect physical\nchange in the environment. Contact Person: Director of\nFinance/City Treasurer McBroome\nRecommended Action: 1) Approve the funding of the\npurchase of the property from the Contingency Reserve; 2)\nAuthorize the financing to reimburse the Contingency\nReserve and Adopt Resolution No. 2023-103, titled "A\nResolution of the City Council of the City of Encinitas,\nCalifornia, Declaring Its Intent to Issue Tax-Exempt Bonds to\nbe Used to Reimburse the City for Expenditures Prior to the\nIssuance of Such Bonds"; and 3) Adopt Resolution No. 2023-\n102, titled "A Resolution of the City Council of the City of\nEncinitas, California, Amending the Fiscal Year 2023-24\nBudget."\n2023-09-20 Item 10B Financing of Surfer’s Point Property

4A. Proclamation in recognition of Native American Day on\nSeptember 22, 2023.

8A. Approval to waive the full reading of the text of all ordinances\nand resolutions introduced/adopted at this meeting.\nOrdinances and resolutions shall be introduced/adopted by\ntitle only. Contact Person: City Clerk Hollywood\nRecommended Action: Approve.

8C. Approval of the Warrants List (Register of Demands). Contact\nPerson: Finance Manager Dinh\nRecommended Action: Staff recommends that the City\nCouncil review and approve the warrants.\n2023-09-20 Item 08C Approval of Warrants List

8D. Alert & Warning Memorandum of Agreement between the\nCounty of San Diego and the City of Encinitas. Environmental\nConsiderations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality\nAct (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an\norganizational or administrative activity of government that will\nnot result in the direct or indirect physical change in the\nenvironment. Contact Person: Fire Administrative Manager\nJimenez\nRecommended Action: Authorize the City Manager, or\ndesignee, in consultation with the City Attorney, to execute a\nMemorandum of Agreement with the County of San Diego for\nthe Alert & Warning System in substantial form.\n2023-09-20 Item 08D Alert & Warning MOA with County of San\nDiego

8E. Authorization to enter into a Professional Services Agreement\nwith Water Works Engineers LLC to provide On Call\nWastewater Engineering Services for various Engineering Task\nOrders. Environmental Considerations: The action being\nconsidered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project"\nunder Section 15378(b)(5) of CEQA Guidelines. The action\ninvolves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Senior Engineer\nBlock\nRecommended Action: Authorize the City Manager, or\ndesignee, in consultation with the City Attorney, to execute an\nagreement with Water Works Engineers LLC for professional\nengineering services in substantial form, in the amount of\n$200,000 per year for a three-year term, with options to extend\nupon mutual consent, for two additional one-year terms in an\namount not to exceed $200,000 per year for a not to exceed\nfive year term and for a total agreement cost not to exceed\n$1,000,000.\n2023-09-20 Item 08E On Call Wastewater Engineering Contract

8F. Amendment #1 to the RailPros agreement for the Leucadia At-\nGrade Rail Crossing project to add $374,925 for preliminary\nengineering and environmental development, and a formal\napplication to the California Public Utilities Commission\n(CPUC). Environmental Considerations: The action to\nperform preliminary analysis and submit an application is\nexempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the\ndirect or indirect physical change in the environment. Contact\nPerson: Principal Engineer Widelski\nRecommended Action: Authorize the City Manager or\ndesignee to execute agreement Amendment #1 in substantial\nform and any necessary amendments and time extensions, in\nconsultation with the City Attorney, with RailPros for $374,925\nfor preliminary engineering and environmental analysis and\nformal CPUC application preparation for two at-grade rail\ncorridor crossings in Leucadia, for a new total agreement cost\nnot-to-exceed $644,825.\n2023-09-20 Item 08F At-Grade Crossings-CPUC Application

8G. Authorization to enter into a Professional Services Agreement\nwith Dudek to provide engineering services for the Sewer Risk\nAssessment and Improvement Implementation Plan.\nEnvironmental Considerations: The action being considered\nby the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project"\nunder Section 15378(b)(5) of CEQA Guidelines. The action\ninvolves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Senior Engineer\nBlock\nRecommended Action: Authorize the City Manager, or\ndesignee, in consultation with the City Attorney, to execute an\nagreement with Dudek for professional engineering services in\nsubstantial form, and any necessary amendments and time\nextensions, in the amount of $275,140, together with a\ncontingency of nine percent, equal to $24,763 for a total not-\nto-exceed amount of $299,903.\n2023-09-20 Item 08G Sewer Risk Assessment Contract

8H. Appointment to the Urban Forest Advisory Committee (UFAC)\nto fill one vacancy. Environmental Considerations: The action\nbeing considered by the City Council is exempt from the\nCalifornia Environmental Quality Act (CEQA) because it is not\na "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity\nof government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: City\nClerk Hollywood\nRecommended Action: The City Council approve the Mayor's\nrecommendation to appoint Linda Schneider to the UFAC to fill\none vacancy.\n2023-09-20 Item 08H UFAC Appointment

8I. Award a construction contract for the FY 2022-23 Safe Routes\nto School Project (CS01E) to Miramar General Engineering.\nEnvironmental Considerations: The action being considered\nby the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to Section 15301\n(c) of the CEQA Guidelines. This section exempts projects\ncharacterized as minor alterations to public facilities, involving\nnegligible or no expansion of the existing use. Contact Person:\nEngineer II Barr\nRecommended Action: Authorize the City Manager, or\ndesignee, to execute a contract in substantial form and any\nnecessary amendments and time extensions, in consultation\nwith the City Attorney, with Miramar General Engineering, in\nthe amount of $113,350 plus 15 percent contingency of\n$17,003 for a total construction contract not-to-exceed amount\nof $130,353 for construction of the FY 2022-23 Safe Routes to\nSchool Project.\n2023-09-20 Item 08I Safe Routes FY22-23 Contract Award

8J. Approve Amendment No. 2 to the Contract for Maintenance of\nMechanical (HVAC) Systems at City Facilities Between the\nCity of Encinitas and Countywide Mechanical Systems, LLC.\nEnvironmental Considerations: The action being considered\nby the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project"\nunder Section 15378(b)(5) of CEQA Guidelines. The action\ninvolves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Senior\nManagement Analyst Stratakis\nRecommended Action: A) Increase the initial three-year\nperiod not-to-exceed cost by an additional amount of $40,949;\nand B) Extend the contract term for an additional one-year\nperiod, which will run through March 31, 2025, in the amount\nof $163,968 ($88,968 for scheduled maintenance in Year 4,\nplus $75,000 in unanticipated repair and replacement costs for\nYears 4-6) for a total cost of $643,102 for the four-year period\nand a total not-to-exceed contract cost of $825,205 over the\nsix-year period, if the additional terms are exercised.\n2023-09-20 Item 08J Countywide Amendment 2