Encinitas — 2024-10-16

10A. City Council Consideration of Resolutions Relating to the Transboundary\nSewage Flows Requiring Immediate Action. Environmental Considerations:\nThe action being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Assistant to the City\nManager Yum\nRecommended Action: Adopt Resolution 2024-118, titled "A Resolution of\nthe City Council of the City of Encinitas, California, Requiring Immediate\nAction from SANDAG to Establish a Long-Term Environmental Mitigation\nFund from the Otay Mesa East Port of Entry to Specifically Mitigate Pollution\nImpacts from Transboundary Sewage Flows from the Tijuana River Valley";\nand 2) Adopt Resolution 2024-121, titled "A Resolution of the City Council of\nthe City of Encinitas, California, Funding the Purchase of Air Purifiers for\nSouth Bay Coastal Communities."\n2024-10-16 Item 10A Consideration of Resolutions Relating to the\nTransboundary Sewage Flows Requiring Immediate Action

10B. Replace select benches on South Coast Highway 101. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15061(b)(3) of CEQA Guidelines, because it can be\nseen with certainty that there is no possibility that the activity in question may\nhave a significant effect on the environment. In addition, this action is exempt\nunder Section 15301 of the Guidelines as a minor alteration of existing\nfacilities involving negligible or no expansion of use. Contact Person: Senior\nManagement Analyst Elmore\nRecommended Action: Authorize the removal of three (3) concrete benches\non South Coast Highway 101 in Downtown Encinitas and replacement with\nhardscape, landscape, and bike racks.\n2024-10-16 Item 10B Replace Select Benches - S Coast Highway 101

11A. Rail Projects Update. Contact Person: Director of Engineering Bankston\nRecommended Action: Receive the oral report

12A. Council-initiated item from Deputy Mayor Allison Blackwell & Councilmember\nJoy Lyndes regarding the City of Encinitas’ application for designation as a\nCalifornia Cultural District, as administered by the California Arts Council\n(CAC). Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nRecommended Action: Direct staff to prepare letter to the CAC asking that\nthe City of Encinitas be added to the prospective list of California Cultural\nDistrict designation applicants. Determine the boundaries of the Cultural\nDistrict in Encinitas and the district's name.\n2024-10-16 Item 12A Council Initiated Item from Blackwell-Lyndes Re Cultural\nDistrict

4A. “Celebrate Día de los Muertos: A Community Gathering". Presented by the\nBallet Folklorico de San Dieguito and Encinitas Friends of the Arts

4B. Presentation of Proclamation in Recognition of the 60th Anniversary of the\nEncinitas Chamber of Commerce

8B. Approval of the Warrants List (Register of Demands). Contact Person:\nFinance Manager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2024-10-16 Item 08B Approval of Warrants List

8C. Amendment No. 3 to Agreement for Professional Consultant Services between\nthe City of Encinitas and University of San Diego, Energy Policy Initiatives\nCenter to add $48,175, and a total not-to-exceed amount of $138,175, for\nadditional support with the Climate Action Plan (CAP) Update. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nSustainability Manager Najera\nRecommended Action: Authorize the City Manager or her designee, in\ncoordination with the City Attorney, to execute Amendment No. 3 to the\nAgreement with University of San Diego, Energy Policy Initiatives Center, in\nsubstantial form, to add tasks to the scope of work necessary to complete\nadditional greenhouse gas emissions reduction analysis and add $48,175 of\ncapacity to the professional consultant services agreement for a new not-to-\nexceed amount of $138,175, and add current consultant billing rates.\n10/11/24, 1:07 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4510\n2024-10-16 Item 08C EPIC CAP Update Amend 3

8D. Award a construction contract for the Scott Valley Park Equipment\nReplacement Project (CP24A) to Western State Builders Inc. Environmental\nConsiderations: Pursuant to the California Environmental Quality Act\nGuidelines, the project is exempt per Sections 15302 and 15304(a). Section\n15302 exempts replacement of commercial structures with new structures of\nsubstantially the same size, purpose, and capacity from environmental review.\nThe project proposes to remove the existing 30-year-old playground\nequipment and install a new ADA Compliant equipment of substantially the\nsame size and capacity. Section 15304(a) exempts grading on land with a\nslope of less than 10 percent from environmental review. The project also\nproposes to grade and restore an existing bioretention basin to meet current\nstormwater standards and install a new earthen swale to connect to the\nbioretention basin. The property has a slope of less than 10 percent. In\naddition, none of the exceptions listed in Section 15300.2 exist for the\nproposed project. Contact Person: Engineer II Stryker\nRecommended Action: 1) Authorize the City Manager, or designee, to\nexecute a contract in substantial form and any necessary amendments and\ntime extensions, in consultation with the City Attorney, with Western State\nBuilders, Inc., in the amount of $560,543 plus 15 percent contingency of\n$84,081 for a total construction contract not-to-exceed amount of $644,624 for\nthe construction of the Scott Valley Park Equipment Replacement Project\n(CP24A); 2) Adopt City Council Resolution No. 2024-117 titled, "A Resolution\nof the City Council of the City of Encinitas, California, Amending the Fiscal\nYear 2024-2025 Budget" to appropriate $728,325 to the Scott Valley Park\nEquipment Replacement Project (CP24A); and 3) Authorize the City Manager,\nor designee, to accept and administer state funding from the State Per Capita\ngrant program and Heavily Urbanized grant program.\n2024-10-16 Item 08D Scott Valley Park Contract Award

8E. Authorization to enter into a Professional Services Agreement with MWH\nConstructors, Inc. (MWH) to provide As-Needed Wastewater Construction\nManagement and Inspection (CM&I) Services for various Task Orders.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301(b) of the CEQA Guidelines, which exempts the\nminor alteration, restoration, and rehabilitation of existing public utility\nfacilities. Contact Person: Senior Engineer Nutter\nRecommended Action: Authorize the City Manager, or designee, in\nconsultation with the City Attorney, to execute an agreement with MWH\nConstructors, Inc. for professional services in substantial form, in the amount\nof $200,000 for FY 2024-25, with options to extend upon mutual consent, for\ntwo (2) additional one (1)-year terms in an amount not to exceed $200,000 per\nyear for a not-to-exceed three (3) year term and for a total agreement cost not\nto exceed $600,000.\n2024-10-16 Item 08E Authorize PSA with MWH Constructors for Wastewater As\nNeeded CM&I Services\n10/11/24, 1:07 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4510

8F. Youth Commission Work Plan Outcomes for Fiscal Year 2023-24 and\nProposed Work Plan for Fiscal Year 2024-25. Environmental Considerations:\nThe action considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Recreation Supervisor\nCamarena\nRecommended Action: 1) Receive final outcomes for the Fiscal Year 2023-\n24 Youth Commission Work Plan; and 2) Approve the proposed Fiscal Year\n2024-25 Youth Commission Work Plan.\n2024-10-16 Item 08F Youth Commission Work Plan

8G. Consideration of Revised FY 2024-25 Pavement Rehabilitation Project\n(CS25A) Street List and CalRecycle Grant Ratification. Environmental\nConsiderations: The actions being considered by the City Council are exempt\nfrom the California Environmental Quality Act (CEQA) pursuant to Section\n15378(b)(5) of CEQA Guidelines. The actions involve an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Engineer I Suleiman\nRecommended Action: 1) Approve revised street list for the FY 2024-25\nPavement Rehabilitation Project (CS25A); 2) Ratify the grant application to the\nCalRecycle Cycle 17 (TRP17) FY 2024-25 Rubberized Pavement Grant\nProgram for the FY 2024-25 Annual Pavement Rehabilitation (CS25A) Project;\n3) Adopt Resolution No. 2024-113 titled, "A Resolution of the City Council of\nthe City of Encinitas, California, Authorizing Submittal of Individual Grant\nApplications and Related Authorizations for all Department of Resources\nRecycling and Recovery Grant Programs" to facilitate the submittal of grant\napplications, securing of grant funds, and carrying out the objectives specified\nin grant applications and grant agreements with the California Department of\nResources Recycling and Recovery (CalRecycle); and 4) Authorize the City\nManager, or designee, to accept and administer funding from the CalRecycle\nCycle 17 (TRP17) FY 2024-25 Rubberized Pavement Grant Program for the\nFY 2024-25 Annual Pavement Rehabilitation (CS25A) Project.\n2024-10-16 Item 08G Street List & CalRecycle Rubberized Pavement Grant

8H. Amendment 21 to the Agreement with Tyler Technologies, Inc. for the\npurchase of Fire Prevention Mobile. Environmental Considerations: The\naction being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: IT Applications\nSupervisor Van Pelt\nRecommended Action: Authorize the City Manager to execute Amendment\n21, in substantial form, in consultation with the City Attorney, to amend the\n10/11/24, 1:07 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4510\nagreement with Tyler Technologies, Inc. for Fire Prevention Mobile in an\namount not to exceed $25,693 in FY 2024-25.\n2024-10-16 Item 08H Tyler Amendment 21

8I. Budget transfer for the funding commitment of a $400,000 loan to the Fox\nPoint Farms project for the affordable housing units that secured tax credit\nfinancing from the California Tax Credit Allocation Committee on May 15,\n2024. Environmental Considerations: The action being considered by the City\nCouncil is not subject to the California Environmental Quality Act (CEQA)\npursuant to Section 15060(c)(3) of the CEQA Guidelines because it is not\ndefined as a "project" under Section 15378(b)(5). The action involves an\norganizational or administrative activity of government that will not result in\ndirect or indirect physical change in the environment. Contact Person:\nHousing Services Manager Dacey\nRecommended Action: 1) Adopt Resolution No. 2024-120, titled "A\nResolution of the City Council of the City of Encinitas, Amending the Fiscal\nYear 2024-25 Budget" appropriating $400,000 from the Affordable Housing\nAcquisition Work Project Budget (WC18C) for a loan to the Fox Point Farms\nproject; and 2) Authorize the City Manager, or designee, in consultation with\nthe City Attorney, to execute the applicable loan documents and agreements,\nin substantial form.\n2024-10-16 Item 08I Budget Adjustment_Fox Point Affordable Loan

8J. Amendment No. 1 to Agreement for Professional Consultant Services between\nthe City of Encinitas and Fehr & Peers to add $23,550 for additional outreach\nservices and project coordination. Environmental Considerations: The action\nbeing considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Mobility Manager Buck\nRecommended Action: Authorize the City Manager, or designee, in\ncoordination with the City Attorney, to execute Amendment No. 1 to the\nAgreement with Fehr & Peers, in substantial form, to add $23,550 of capacity\nto the professional consultant agreement for a new not-to-exceed contract\namount of $123,413, and to extend the term of Agreement by three (3) months\nto March 31, 2025.\n2024-10-16 Item 08J Comprehensive Safety Action Plan Amendment No. 1