Encinitas — 2025-10-22

10A. Appropriate Highway Safety Improvement Program (HSIP) Cycle 12 Grant\nFunds and City Matching Funds for Four (4) Capital Projects. Environmental\nConsiderations: The actions being considered by the City Council are exempt\nfrom the California Environmental Quality Act (CEQA) because they are not\n"projects" under Section 15378(b)(5) of CEQA Guidelines. The actions involve\norganizational or administrative activities of government that will not result in\ndirect or indirect physical change in the environment. Contact Person: City\nTraffic Engineer Bandegan\nRecommended Action: 1) Authorize the City Manager, or designee, to\naccept and administer state and federal funding from the Highway Safety\nImprovement Program (HSIP) for the following projects: the Encinitas Blvd\nProtected Bike Lane Project (CS25D), the Protected Intersection at S El\nCamino Real and Santa Fe Dr Project (CS25B), the S Coast Highway 101\nPedestrian Crossing at Solana Beach Project (CS25F), and the S Coast\nHighway 101 East Side Sidewalk and Bike Improvements Project (CS25E); 2)\nProvide direction to staff on the preferred project configuration for the\nProtected Intersection at S El Camino Real and Santa Fe Dr Project (CS25B),\nthe S Coast Highway 101 East Side Sidewalk and Bike Improvements Project\n(CS25E), and the S Coast Highway 101 Pedestrian Crossing at Solana Beach\nProject (CS25F). Provide comment and direction on the one project\nconfiguration for Encinitas Blvd Protected Bike Lane Project (CS25D); and 3)\nAdopt City Council Resolution No. 2025-54, titled "A Resolution of the City\nCouncil of the City of Encinitas, California, Amending the Fiscal Year 2025-26\nBudget" to appropriate up to $3,270,690 in grant funds and up to $314,210 in\nlocal matching funds to up to four (4) HSIP Cycle 12 Capital Projects.\n2025-10-22 Item 10A HSIP 12 Funding Grant Match and Direction

10B. Consider various City Federal-State Partnership for Intercity Passenger Rail\nProgram Projects to submit for the Federal-State Partnership Program\nGrants. Environmental Considerations: The action being considered by the\nCity Council is not subject to the California Environmental Quality Act (CEQA)\nbecause it is not a "project" per Section 15378(b)(5) of the CEQA Guidelines.\nThe action authorizes staff to implement an organizational or administrative\nactivity of government that by itself will not result in a direct or indirect physical\nchange in the environment. Contact Person: Principal Engineer Widelski\nRecommended Action: Authorize the City Manager, or designee, to apply\nfor, accept, and administer funding from the FY 24-25 Federal-State\nPartnership for Intercity Passenger Rail Program (FSP Program) for selected\nCity Railroad Corridor Projects.\n2025-10-22 Item 10B Consider DOT Grant Program for Various City Projects\n2025-10-22 Item 10B Consider DOT Grant Program for Various City Projects Public Comment

10C. Public Art Sculpture Loan Program Modification Recommendations.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nArts Division Manager Murphy\nRecommended Action: 1) Approve staff recommendation to change the\nprogram's loan term from a 2- or 3-year loan to a 3-year loan; and 2) Review\nthe Commission for the Arts recommended modifications in response to City\nCouncil direction from April 10, 2024 and provide direction.\n2025-10-22 Item 10C Public Art Sculpture Loan Program Modification\nRecommendations

10D. Introduction Ordinance 2025-16 amending Encinitas Municipal Code (EMC)\nChapter 2.12 Conflict of Interest Code, Section 2.12.060(C) Designated City\nPositions. Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: City Clerk Hollywood\nRecommended Action: Introduce Ordinance 2025-16 titled, "An Ordinance\nof the City Council of the City of Encinitas, California, Amending Encinitas\nMunicipal Code Chapter 2.12 Conflict of Interest Code, Section 2.12.060(C)\nDesignated City Positions."\n2025-10-22 Item 10D Introduction Ordinance Amending Conflict of Interest\nCode

4A. Presentation of Proclamation in recognition of Veteran’s Day

4B. Presentation of Geographic Information System (GIS) 3D Model

4C. Presentation of Proclamation in recognition of National First Responders Day\non October 28, 2025

8A. Approval to waive the full reading of the text of all ordinances and resolutions\nintroduced/adopted at this meeting. Ordinances and resolutions shall be\nintroduced/adopted by title only. Contact Person: City Clerk Hollywood\nRecommended Action: Approve.

8B. Approval of the Warrants List (Register of Demands). Contact Person: Finance\nManager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2025-10-22 Item 08B Approval of Warrants

8C. Updates to the City of Encinitas Administrative Manual - Policy F011 Collection of Funds.\nEnvironmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Finance Manager Dinh\nRecommended Action: Review and approve the updated Administrative\nManual Policy F011 - Collection of Funds - to include additional proactive\noptions and procedural details in recovering funds owed to the City.\n2025-10-22 Item 08C Updated Collection Policy F011

8D. Designation of Intersection Control at the Clark Avenue and Puebla Street\nIntersection as All-Way Stop Control (AWSC) with Marked Crosswalk on the\nNorth Leg of the Intersection. Environmental Considerations: The proposed\naction is exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts\nprojects characterized as minor alterations to public facilities, involving\nnegligible or no expansion of the existing use. Contact Person: City Traffic\nEngineer Bandegan\nRecommended Action: Adopt City Council Resolution No. 2025-87 titled, "A\nResolution of the City Council of the City of Encinitas, California, Establishing\nAll-Way Stop Control at the Intersection of Clark Avenue and Puebla Street."\n2025-10-22 Item 08D Designation of intersection control at Puebla St. & Clark\nAve.

8E. Authorize Agreement for Facility Janitorial Services.\nEnvironmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nManagement Analyst Horn\nRecommended Action: Authorize the City Manager or her designee, in\nconjunction with the City Attorney, to execute an agreement for Facility\nJanitorial Services with CCS Facility Services - San Diego, Inc. for an initial\ntwo (2) year term for a total contract amount not-to-exceed $408,336, and\nauthorize the City Manager to extend the Agreement for two (2) one-year\nrenewal options for a total four (4) year contract term not-to-exceed $828,552,\nwith any applicable CPI increases included.\n2025-10-22 Item 08E Facility Janitorial Services Contract Award Report

8F. Treasurer’s Annual Report for the Fiscal Year Ended June 30, 2025 and\nInvestment Policy.\nEnvironmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Finance Analyst Angelini\nRecommended Action: 1) Receive and file the Treasurer's Report for the\nFiscal Year Ended June 30, 2025; and 2) Adopt Resolution No. 2025-100,\ntitled "A Resolution of the City Council of the City of Encinitas, California,\nApproving the Statement of Investment Policy for the Fiscal Year 2025-26, and\nDelegating the Authority to Invest City Funds to the Treasurer."\n2025-10-22 Item 08F Treasurers Annual Report June 30 2025 and Investment\nPolicy