La Verne — 2023-01-17

10. CLOSED SESSION:

4. PRESENTATIONS

5. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a\nbrief announcement of a future community event that is open to the general public may do so at\nthis time.)\n3

7. PUBLIC HEARINGS\nth\nCommunity Development Block Grant Program (CDBG) for 2023-2024 - This is the 49\nfunding year for the Community Development Block Grant Program. According to the Los Angeles\nCounty CDBG Bulletin, the City of La Verne will be allocated approximately $156,474 in\nCommunity Development Block Grant (CDBG) funds.\nSTAFF RECOMMENDATION: That the City Council conduct Public Hearing regarding the\nallocation of the 2023-24 Community Development Block\nGrant funds; and, adopt Resolution 23-03 approving the\nproposed projects for funding.\nResolution No. 23-03 - A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS\nANGELES, STATE OF CALIFORNIA, APPROVING\nPARTICIPATION IN THE COMMUNITY DEVELOPMENT\nBLOCK GRANT PROGRAM AND SELECTING CERTAIN\nPROJECTS FOR FUNDING IN THE FISCAL YEAR 2023 -\n2024.

9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member\nmay address the Council and public on matters of general information and/or concern. This is\nalso the time for Council Members to report on conferences and/or meetings they have attended.

a. The City Council will meet in Closed Session pursuant to Government Code section\n54956.8) for the following:\nConference with Real Property Negotiator\nProperty: 2425 “E” Street\nCity Negotiating Parties: City Managers, Interim Public Works Director and City\nAttorney\nNegotiating Parties: La Verne Church of the Brethren\nUnder Negotiation Price and Term of Payment of Possible Lease of Parking Lot

b. The City Council will meet in Closed Session pursuant to Government Code Section\n54957.6 for the following:\nConference with Labor Negotiators.\nNegotiators: City Manager, Assistant City Manager, and City Attorney\nEmployee Organization(s): La Verne City Employees Association, La Verne Police\nOfficers’ Association, La Verne Police Middle Management\nAssociation and all unrepresented employees.

a. Presentation to Damien High School Water Polo 2022 - The 2022 Damien Water Polo\ncompleted one of the best seasons in school history. The team finished the season with a\nrecord of 30-4, highlighted by beginning the year winning the Riverside Poly Tournament,\nfinishing in 4th Place at the nationally recognized Coronado Tournament and winning the Villa\nPark Tournament. The Spartans went into the end of season league tournament as the\nnumber one seed, where they went undefeated and were crowned the Baseline League\nChampions, finishing league play 8-0. The team took this momentum into the playoffs and\nnever looked back, going 4-0 in the CIF-SS playoffs, defeating Portola HS 18-11 in the\nchampionship game. The team was led all season long by seniors Collin White and John\nWinters who were named Baseline League CO-MVP’s. For his amazing effort, Collin White,\nwas also recognized as CIF-SS Division 3 Player of the Year. The team was coached by\nRobert Echeverria and assisted by Jessee Johnston.\nJonah Aguilera Sawyer Coleman Lucas Gebhart Liam Gore\nPeter Hale Matthew Higareda Brady Kopperud Ko Kusachi\nSebastian Macalla Zander Montoya Zachkary Montoya Colin Olsen\nMichael Ries Ben Shehee Jacob Vasilj Collin White\nJohn Winters

b. Presentation to Hillcrest Community - In November 2022, Hillcrest partnered with the\nLa Verne Fire Department (LVFD) for the 30th Anniversary of Spark of Love Toy Drive.\nHillcrest selflessly provided LVFD with much-needed storage for the many toys that were\ndonated this year, they also coordinated a dedicated and passionate team of volunteers to\nsort the many boxes of toys and bikes and create a system for distributing them to families in\nneed the week before Christmas. The toy drive is a big lift each year, and Hillcrest’s\npartnership was an incredible help during such a busy season. The La Verne Fire Department\nthanks Hillcrest for being such an amazing partner and helping to make Spark of Love Toy\nDrive such a great success! Dennis Smith, who also serves as a La Verne CERT Team Lead,\nwill be accepting certificate of Recognition on behalf of all the Hillcrest volunteers.

b. Register of Audited Demands in the amount of $942,970.70 dated December 15, 2022 and\nin the amount of $1,082,462.12 dated December 22, 2022, approval recommended by\nFinance Director Lopez.

c. Appointment to the San Gabriel Valley Mosquito and Vector Control Board - In\nNovember of 2022, Elyse Rasmussen notified the City she will no longer be able to serve on\nthe San Gabriel Valley Mosquito and Vector Control Board of Trustees, effective December\n31, 2022. Council Member Meshal “Kash” Kashifalghita stated he would like to serve on the\nBoard. In checking with the San Gabriel Valley Mosquito and Vector Control District, most\nCities appoint a Council Member to the Board.\nStaff recommends that the City Council appoint Council Member Meshal “Kash”\nKashifalghita to the San Gabriel Valley Mosquito and Vector Control Board of Trustees\nfor a term of four years at the discretion of the City Council per California Health and\nSafety Code Section 2024 (a).

d. Rejection of Bid for the Las Flores Park Aquatic Center Pool Decking and Plaster\nImprovement Project - The Community Services Department recently solicited bids for\nimprovements to the pool facilities located at the Las Flores Park Aquatic Center. The\nplanned improvements include installation of new shade structures around the perimeter of\nthe pool, demolition and replacement of the pool deck area and replacement of the existing\npool tile and plaster. The project was advertised on November 14 and November 21, 2022\nwith bid proposals received and opened via electronic platform “Planet Bids” on December 13,\n2022.\nStaff recommends that the City Council reject the single bid received and direct staff to\nrebid the project at a future date.

e. Award of Contract to Air Exchange for Fire Department Plymovent Exhaust Removal\nUpgrades - The Fire Department recommends the Council authorize a contract of\n$119,972.46 with Air Exchange of Ontario, California, to repair, modify and replace the\nexhaust removal systems at the City’s three fire stations. This expenditure was allocated in the\n2022/23 fiscal year budget.\nStaff recommends that the City Council authorize the City Manager to execute a\npurchase order and agreement with Air Exchange in the amount of $119,972.46 to\nmodify and improve the aging exhaust removal systems in the Fire Department’s three\nfire stations and; approve the transfer of $119,972.46 from fund 250 as approved in the\nCity’s Fiscal Year 2022-23 budget.\n4

f. Ratification of Purchase Order to Braun NW, Inc., for a Replacement Ambulance - City\nCouncil ratification of a City Manager approved Purchase Order of $197,738 with Braun NW,\nInc. is requested to complete the buildout of a replacement ambulance on a previously\npurchased chassis\nStaff recommends that the City Council ratify, and approve a Purchase Order in the\namount of $197,738 to Braun NW, Inc., to complete the build out of a previously\npurchased 2022 F450 Ford 4x2 ambulance chassis, appropriate $197,738 from\nCommunity Facilities District 90-1 Fund and authorize adjustments to the 2022-23\nadopted Budget.

g. Renewal of Weathermatic Smart Irrigation Controller AirCard Software - In December of\n2011, the City Council authorized the purchase of “Smart” irrigation controllers for all City-\nmaintained landscape areas, including the Landscape Maintenance Districts (LMDs).\nRenewal of the existing Smartlink Aircard software with new Smartlink software is needed to\ncontinue efficiency, effectiveness and maintain the health and appearance of the landscape.\nIncluded with the software is Smartlink Aircards hardware. These Smartlink Aircards connect\nthe Smartlink controllers to the web application, which provides web-based control from a\ncomputer, tablet, or smartphone. It is estimated by using this software there is a saving of 25%\nor more of water each year over standard irrigation controllers. Funding of $90,773 for the\nAircard software purchase is available through existing parks operations accounts, and some\noperational funding from benefitting LMDs. This software program is valid for four (4) years\nand is eligible for renewal after four (4) years.\nStaff recommends that the City Council authorize the renewal of Smartlink Aircards and\nsoftware and authorize the appropriation of $90,773 for the purchase of Smartlink\nAircards and Software.

h. Approval of Additional Expense for Amherst Treatment Plant Nitrate Vessels Repairs -\nThe original purchase order to repair the nitrate removal vessels at the Amherst Treatment\nPlant was approved October 13, 2021 for $99,695.00. During repairs to the Amherst\nTreatment Plant nitrate removal vessels, additional corrosion spots were discovered, requiring\nadditional welding and a complete interior coating of vessels. This change order amount was\n$23,842.86. Total adjusted contract amount is $123,537.86.\nStaff recommends that the City Council approve the Change Order amount of\n$23,842.86 required for the completion of repairs for vessels 5 and 10 at Amherst Water\nTreatment Plant.

i. Replacement of Two (2) Dodge Ram Water Department Vehicles - The Public Works\nDepartment Fleet Maintenance Division is seeking to replace a Water Department 2009 Ford\nF250 Service Body (Unit 2082) and a Streets Department 2008 Ford F250 Service Body (Unit\n2097). Assessment of currently available equipment and field evaluations were conducted to\nidentify suitable replacement units.\nStaff recommends that the City approve the purchase of two (2) Dodge Ram 2500’s\nfrom Huntington Beach Chrysler Jeep.\n5

j. Declaration of Surplus Property Including Vehicles and Equipment - Certain vehicles and\nequipment have been depreciated through the equipment fund and scheduled for\nreplacement. Each unit is no longer useful or is ineffective for current operational\nrequirements. Each will become surplus to the City’s operational needs and should be\ndisposed per Administrative Regulation (AR) No. 606. This action is not considered a\n“Project” under the definition of the California Environmental Quality Act (CEQA) and is\ntherefore not subject to CEQA review.\nStaff recommends that the City Council declare the vehicles and equipment identified\nin Attachment A as surplus to the City’s needs and further recommends that staff be\ndirected to sell each in a fair and equitable manner per AR No 606.

k. Staff recommends approval and passage of the following Resolutions:\n1. Resolution No. 23-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nLA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DESIGNATING\nKIMBERLY HALL BARLOW AS CITY ATTORNEY OF THE CITY OF LA VERNE - On\nDecember 31, 2022, City Attorney Robert Kress retired after 32 years of service to\nthe City of La Verne. Upon his retirement, Kimberly Hall Barlow, a partner of the\nJones Mayer Law, will serve as City Attorney of La Verne.\nThat the City Council approve Resolution No. 23-01, designating Kimberly Hall\nBarlow as the City Attorney of the City of La Verne effective January 1, 2023.\n2. Resolution No. 23-02 - A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF\nLA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE\nEXECUTION OF THE SAFE CLEAN WATER REGIONAL FUNDS TRANSFER\nAGREEMENT BETWEEN THE CITY OF LA VERNE AND THE COUNTY OF LOS\nANGELES FLOOD CONTROL DISTRICT - Staff is seeking appropriations of Measure\nW funds in the amount of $60,000 to be added to Fiscal Year (FY) 2022-23 adopted\nBudget and Council authorization to enter into an agreement with the Los Angeles\nCounty Flood Control District (LACFCD) for the transfer of funds coming from the\nRegional portion of the Safe Clean Water Program (Measure W). These funds are\nallocated for design costs of a stormwater capture project at Pelota Park, the\nagreement formalizes the details that include a budget, reporting requirements,\ntimelines and other details.\nStaff recommends approval of Resolution 23-02, authorizing the City Manager to\nexecute the attached Transfer Agreement between the Los Angeles County Flood\nControl District and the City of La Verne to transfer funds from the Safe Clean Water\nRegional Program (Measure W) to the City of La Verne. Appropriate $60,000 to be\nadded to the FY 2022-23 adopted Budget of Measure W funds to prepare the design\nproject for bid.\n6\n3. Resolution No. 23-04 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nLA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, PROCLAMING A\nLOCAL EMERGENCY REGARDING WINTER STORM DAMAGES - Due to the recent\nseries of winter storms, and the projected continuation of a heavier than normal\nwinter storm pattern exhibiting “atmospheric river” conditions, it is\nrecommended that the City Council declare a local State of Emergency to support\nemergency response and recovery efforts and gain potential financial assistance\nin case of localized impacts.\nStaff recommends that Council adopt Resolution 23-04, declaring a Local State of\nEmergency, and authorize the City Manager to execute necessary agreements in\nsupport of local emergency response, recovery, and repair efforts for damage\nrelated to winter storms covered under the declaration.