Menifee — 2023-11-15

10.1 Waiver of Reading\nRECOMMENDED ACTION\n1. Waive the reading in full of any and all Ordinances listed on this agenda and\nprovide that they be read by title only.

10.10Mayor\nMenifee with Helix Environmental Planning, Inc. for CEQA\nand City Council Consulting\nNovember Services for\n15, 2023\nRECOMMENDED ACTION\nProgram Grant purchases.\n10.9 Asset Forfeiture Appropriation of Funds\nRECOMMENDED ACTION\n1. Approve a budget amendment resolution authorizing the Menifee Police\nDepartment to appropriate asset forfeiture funds in the amount of $20,563 for\nthe purchase of a narcotics canine (K9) and applicable training.\n10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for\nEvans Park North Design\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute a Professional Services\nAgreement with Helix Environmental Planning, Inc. for CEQA consulting\nservices in an amount not­to­exceed $297,650 for Capital Improvement\nProgram (CIP) Project No. 24­08, Evans Park North Design and Construction.

10.11 Agreement Amendment with Western Riverside Council of Governments for the\nHolland Road/I­215 Overcrossing Project\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute Amendment No. 3 to the\nTransportation Uniform Mitigation Fee Program Reimbursement Agreement\nwith Western Regional Council of Governments; and\n2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in\nexpenditures and corresponding revenues; and\n3. Adopt a budget amendment resolution appropriating fund balance in the amount\nof $500,000 from Fund 415 to respective project accounts.

10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the\nHolland Road/I­215 Overcrossing Project Construction Management\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute Amendment No. 1 to the\nProfessional Services Agreement with Southstar Engineering & Consulting, Inc.\nincreasing the compensation by $1,152,405.31 for a total agreement amount not­\nto­exceed $4,400,642.74, and extending the term through December 31, 2024, for\nthe Holland Road / I­215 Overcrossing, Capital Improvement Program Project\nNo. CIP 13­03

10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland\nRoad/I­215 Overcrossing Underground Utilities Subproject\nRECOMMENDED ACTION\n1. Approve an increase to the contract contingency amount with Ferreira Coastal\nConstruction Company to a total of $201,734.56, or 28.05% of the original contract\namount, and authorize the City Manager to approve Contract Change Order No. 7\nin a not­to­exceed amount of $21,984.10.

10.14 Master Agreement with Spicer Consulting Group for Professional On­Call Services for\nSpecial District Annexation and Other Related Services\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute a Master Agreement for\nprofessional on­call services for special district annexation and other related\nservices with Spicer Consulting Group effective July 1, 2023, through June\n30, 2027, for a total not­to­exceed amount of $350,000 for the term of the\nMenifee Mayor and Cityagreement;\nCouncil and November 15, 2023\nagainst the Agreement.\nRECOMMENDED ACTION\n1. Approve an increase to the contract contingency amount with Ferreira Coastal\nConstruction Company to a total of $201,734.56, or 28.05% of the original contract\namount, and authorize the City Manager to approve Contract Change Order No. 7\nin a not­to­exceed amount of $21,984.10.\n10.14 Master Agreement with Spicer Consulting Group for Professional On­Call Services for\nSpecial District Annexation and Other Related Services\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute a Master Agreement for\nprofessional on­call services for special district annexation and other related\nservices with Spicer Consulting Group effective July 1, 2023, through June\n30, 2027, for a total not­to­exceed amount of $350,000 for the term of the\nagreement; and\n2. Authorize the Finance Department to issue individual purchase orders\nagainst the Agreement.

10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute a Public Improvement\nAgreement to guarantee the completion of required public improvements\nassociated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road\nand south of Holland Road, bordering City of Menifee Limits.

10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No.\n37130, McCall Plaza, by McCall Plaza, LP\nRECOMMENDED ACTION\n1. Accept the public improvements for streets, drainage, water, and sewer\nsystems for Parcel Map No. 37130, McCall Plaza, located south of McCall\nBoulevard and east of Sherman Road; and\n2. Authorize the City Engineer to release the posted securities per the City’s\nStandard Policies.

10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District,\nGolden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.\nRECOMMENDED ACTION\n1. Approve the amended Conditions of Approval established for Tract Map No.\n31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road,\nand east of Evans Road, to incorporate language providing an option for the\ndeveloper, Richland Planned Communities, Inc., to enter into a Community\nFacilities District (CFD) deferral agreement; and\n2. Approve and authorize the City Manager to execute an agreement to defer the\ntiming for the annexation of Tract Map No. 31194 into a maintenance CFD.

10.2 Warrant Register\nRECOMMENDED ACTION\n1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the\nPayroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023\nwhich have a total budgetary impact of $11,230,550.88.

10.3 Treasurer's Report\nRECOMMENDED ACTION\n1. Receive and file the Treasurer’s Report as of September 30, 2023.

10.4 Menifee Police Management Association Side Letter Agreement\nRECOMMENDED ACTION\nAuthorize the City Manager or designee to execute and implement terms of the\nMenifee Mayor and City Council\nMemorandum November\nof Understanding Side Letter with the Menifee 15, 2023\nPolice Management

10.5 Employee Teleworking Program Policy\nwhich have a total budgetary impact of $11,230,550.88.\n10.3 Treasurer's Report\nRECOMMENDED ACTION\n1. Receive and file the Treasurer’s Report as of September 30, 2023.\n10.4 Menifee Police Management Association Side Letter Agreement\nRECOMMENDED ACTION\nAuthorize the City Manager or designee to execute and implement terms of the\nMemorandum of Understanding Side Letter with the Menifee Police Management\nAssociation.\n10.5 Employee Teleworking Program Policy\nRECOMMENDED ACTION\n1. Receive and review the Administrative Policy for the City’s Teleworking\nProgram.

10.6 Monthly Public Safety Reports\nRECOMMENDED ACTION\n1. Receive and file.

10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader\nCameras\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute an agreement with Flock\nGroup, Inc. dba Flock Safety Services for automated license plate reader\ncameras and service through Fiscal Year 2027/2028 in the not­to­exceed\namount of $362,500; and\n2. Authorize the City Manager, or his designee, to approve the optional two­year\nrenewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount not­to­\nexceed $72,500 per year.

10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant\nRECOMMENDED ACTION\n1. Accept the grant funds from the Office of Traffic Safety Selective Traffic\nEnforcement Program Grant for the Menifee Police Department; and\n2. Adopt a budget amendment resolution approving an increase in revenue and\nappropriation of expenditures in the amount of $140,000 to a project account as\nassigned by the Finance Department; and\n3. Authorize the City Manager, or their designee, to execute all necessary\ndocuments to implement the Office of Traffic Safety Selective Traffic Enforcement\nProgram Grant purchases.

10.9 Asset Forfeiture Appropriation of Funds\nRECOMMENDED ACTION\n1. Approve a budget amendment resolution authorizing the Menifee Police\nDepartment to appropriate asset forfeiture funds in the amount of $20,563 for\nthe purchase of a narcotics canine (K9) and applicable training.\nAgreement

12.1 Military Banner Program Policy Amendment\nRECOMMENDED ACTION\nMenifee Mayor and City and\n1. Review Council\napprove the amended policy for the MilitaryNovember 15, 2023\nBanner Program.

12.2 Veterans Committee and Resources\nRECOMMENDED ACTION\nFacilities District (CFD) deferral agreement; and\n2. Approve and authorize the City Manager to execute an agreement to defer the\ntiming for the annexation of Tract Map No. 31194 into a maintenance CFD.\n11. PUBLIC HEARING ITEMS ­ NONE\n12. DISCUSSION ITEMS\n12.1 Military Banner Program Policy Amendment\nRECOMMENDED ACTION\n1. Review and approve the amended policy for the Military Banner Program.\n12.2 Veterans Committee and Resources\nRECOMMENDED ACTION\n1. Review and discuss the potential formation of a Veterans Advisory Committee.

12.3 Memorandum of Understanding with Perris Union High School District for a 2024\nSummer Aquatics Program\nRECOMMENDED ACTION\n1. Review and provide feedback on the potential partnership with Perris Union\nHigh School District for the use of the aquatic facility at Paloma Valley High\nschool for Aquatics Programs for Summer 2024.

12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic\nDevelopment JOBSNow Initiative and Sponsorship\nRECOMMENDED ACTION\n1. Approve and authorize the City Manager to execute the Economic Development\nJOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber\nof Commerce for a period of three years in an amount not to exceed $300,000;\nand\n2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in\nrevenues and expenditures for the Menifee JOBSNow Initiative in the American\nRescue Plan Act (ARPA) Fund 301; and\n3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee\nJOBSNow Initiative for FY 2024/2025.

5.1. Outstanding Citizen – Sheila Lawton

5.2. Business Spotlight – Anguiano’s Bakery

5.3. Caltrans Update

5.4. The Wall That Heals Documentary\nMenifee Mayor and City Council November 15, 2023