Monrovia — 2023-08-01

AR-1 Expenditure of Art in Public Places Funds in an Amount not to Exceed $16,500.00 for Installation\n of the Neighborhood Treasure Landmark by Phillip Godinez to Commemorate Isaac Epperson\n Staff Reference: Craig Jimenez, Community Development Director\n Recommendation: Authorize the expenditure in an amount not to exceed $16,500.00 from the Art in\n Public Places fund for the installation of a Neighborhood Treasures Landmark recognizing Isaac\n Epperson, and authorize the City Manager to execute the necessary documents in a form approved by\n the City Attorney

AR-2 Award of Contract to Palp, Inc., dba Excel Paving for the Monrovia Comprehensive Street\n Improvement Project, Project No. G-958, in an Amount Not to Exceed $4,887,697.58; Approval of\n a Project Contingency in an Amount Not to Exceed $668,769.76; Approval of Task Order No. 106\n Under the On-Call Consultant Services Agreement with Merrell-Johnson Engineering, Inc., Dated\n June 16, 2020, for Construction Management of the Monrovia Street Improvements Project in an\n Amount Not to Exceed $485,738.30; Appropriate $1,100,000.00 from the Road Maintenance\n Rehabilitation Account Reserves\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Award a contract to Palp, Inc. dba Excel Paving for the Monrovia Comprehensive\n Street Improvement Project, Project No. G-958, in an amount not to exceed $4,887,697.58; approve a\n Project Contingency in an amount not to exceed $668,769.76; approve Task Order No. 106 under the\n On-Call Consultant Services Agreement Dated June 16, 2020, with Merrell-Johnson Engineering, Inc.,\n for Construction Management of the Monrovia Street Improvements Project in an amount not to\n exceed $485,738.30, appropriate $1,100,000.00 from the Road Maintenance Rehabilitation Account\n Reserves and authorize the City Manager to execute the necessary documents in a form approved by\n the City Attorney

AR-3 Amendment to Title 2 (Administration and Personnel), and Title 5 (Business Taxes, Licenses and\n Regulations) of the Monrovia Municipal Code to Establish Automotive Repair Operational\n Requirements; Introduction and First Reading of Ordinance No. 2023-02\n Staff Reference: Justin Edson, Neighborhood & Business Services Division Manager\n Recommendation: Introduce, waive further reading, and read by title only Ordinance No. 2023-02

RCM-1 City Council Directives Update\n Staff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the July 10, 2023, Special Meeting of the Monrovia City Council and Los\n Angeles County 5th District Supervisor Kathryn Barger and July 18, 2023, Special and Regular\n Meetings of the Monrovia City Council\n Staff Reference: Alice Atkins, City Clerk\n Recommendation: Adopt the Minutes of the July 10, 2023, Special Meeting of the Monrovia City\n Council and Los Angeles County 5th District Supervisor Kathryn Barger and July 18, 2023, Special and\n Regular Meetings

CC-10 Consultant Services Agreement with the Monrovia Historical Society to Related to the Monrovia\n Legacy 2.0 Project in an Amount Not to Exceed $30,000.00\n Staff Reference: Dylan Feik, City Manager\n Recommendation: Approve a Consultant Services Agreement with the Monrovia Historical Society\n related to the Monrovia Legacy 2.0 Project in an amount not to exceed $30,000.00, and authorize the\n City Manager to execute the necessary documents in a form approved by the City Attorney

CC-2 Payroll No. 15 in the Net Amount of $791,779.17, and Warrant Registers dated July 20 and July 27,\n 2023, in the Total Amounts of $4,314,893.33 and $918,177.67, Respectively\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve Payroll No. 15 in the net amount of $791,779.17, and Warrant Registers\n dated July 20 and July 27 2023, in the total amounts of $4,314,893.33 and $918,177.67 respectively

CC-3 Adopting Zone Amendment ZA2023-0001 Amending the Official Zoning Map for the City of\n Monrovia Set Forth in Section 17.04.040 of Title 17 (Zoning) of the Monrovia Municipal Code to\n Change the RM3500 (Residential Medium 3500) Zone Designation of the Property Located at\n 508-512 South Ivy Avenue to PD-28 (Planned Development - Area 28) Zone; Adoption of\n Ordinance No. 2023-03\n Staff Reference: Craig Jimenez, Director of Community Development\n Recommendation: Adopt Ordinance No. 2023-03

CC-4 Annual Levy Amount for the Community Facilities District (CFD) Special Taxes for the 2023-\n 2024 Fiscal Year; Resolution Nos. 2023-36 and 2023-37, and Repeal Resolution Nos. 2023-23 and\n 2023-24\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Adopt Resolution Nos. 2023-36 and 2023-37

CC-5 Amendment No. 1 to the Memorandum of Agreement By and Among the Cities of Arcadia,\n Bradbury, Duarte, Monrovia, and Sierra Madre, and the County of Los Angeles and the Los\n Angeles County Flood Control District Related to the Administration of and Cost Sharing for the\n Coordinated Integrated Monitoring Program for the Rio Hondo/San Gabriel River Water Quality\n Group\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Approve Amendment No. 1 to the Memorandum of Agreement by and among the\n Cities of Arcadia, Bradbury, Duarte, Monrovia, and Sierra Madre, and the County of Los Angeles and\n the Los Angeles County Flood Control District relating to the administration and cost sharing for the\n Coordinated Integrated Monitoring Program for the Rio Hondo/San Gabriel River Water Quality\n Group, and direct the City Manager to execute the necessary documents

CC-6 Update to the Citywide Records Retention Schedule, Resolution No. 2023-39\n Staff Reference: Alice Atkins, MMC, City Clerk\n Recommendation: Adopt Resolution No. 2023-39

CC-7 Selection of Default Renewable Energy Tier with the Clean Power Alliance; Resolution No.\n 2023-38\n Staff Reference: Dylan Feik, City Manager\n Recommendation: Adopt Resolution No. 2023-38

CC-8 Consultant Services Agreement with Columbia Capital Management, LLC, in an Amount Not to\n Exceed $131,250.00 for Investment Management Services for the Period Ending June 30, 2026,\n with Two (2) One-Year Options to Extend\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve the Consultant Services Agreement with Columbia Capital in an amount\n not to exceed $131,250.00 for investment management services for the period ending June 30, 2026, with\n two (2) one-year options to extend, and authorize the City Manager to execute the necessary\n documents in a form approved by the City Attorney

CC-9 Agreement with Upper San Gabriel Valley Municipal Water District Related to Purchase and\n Installation of Electric Vehicle Charging Stations in an Amount Not to Exceed $16,500.00\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Approve an agreement with Upper San Gabriel Valley Municipal Water District to\n designate the Upper District’s headquarters as the site for a second EV Charging Pilot Project in\n Monrovia; approve a capital outlay in an amount not-to-exceed $16,500 for the purchase of four public\n charging stations and half the cost of a payment kiosk to be located at Upper District’s headquarters in\n Monrovia, 248 E Foothill Boulevard; and authorize the City Manager to execute the necessary\n documents in a form approved by the City Attorney

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\n (a) Update on United States Postal Service Mail Forwarding Concerns\nADMINISTRATIVE REPORTS