Monrovia — 2023-11-07

AR-1 Amendment to Title 2 (Administration and Personnel) and Title 15 (Buildings and Construction)\nof the Monrovia Municipal Code Pertaining to the Art in Public Places Ordinance; Introduction\nand First Reading of Ordinance No. 2023-04\nStaff Reference: Craig Jimenez, Director\nRecommendation: Introduce, waive further reading, and read by title only Ordinance No. 2023-04

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager

RCM-2 Public Safety and Maintenance Activities at Station Square Park\nStaff Reference: Dylan Feik, City Manager

RCM-3 Municipal Water System Compliance Related to Per- and Polyfluoroalkyl Substances (PFAS)\nStaff Reference: Alex Tachiki, Public Works Director\nRCM-3 March 5, 2024 Election Update\nStaff Reference: Alice Atkins, City Clerk\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the October 17, 2023, Special and Regular Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the October 17, 2023, Special and Regular Meetings

CC-10 Service Request and Allocation of Funds in the Amount of $25,500.00 for Portions of the County of\nLos Angeles California Avenue Road Improvement Project located within the Incorporated City\nBoundaries\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Authorize staff to submit a Service Request to the County of Los Angeles and allocate\n$25,500.00 for portions of the California Avenue Road Improvement Project that fall within the\nincorporated boundaries of the City, and authorize the City Manager to execute the necessary project\ndocuments in a form approved by the City Attorney

CC-11 Consent to Assignment and Acknowledgement of Assigned Contract for the Transfer of the City’s\nAgreements with Empire Transportation, Inc. for the Provision of ADA Compliant Accessible\nTransportation Services and After School Youth Sports Program Participants, to Pro Park, LLC, for\nthe Period Ending June 30, 2026\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Authorize the City Manager to execute the Consent to Assignment and\nAcknowledgement of Assigned Contract for the transfer of the City’s Agreements with Empire\nTransportation, Inc. , for the provision of ADA compliant accessible transportation services and After\nSchool Youth Sports program participants to Pro Park, LLC, for the period ending June 30, 2026, in a\nform approved by the City Attorney

CC-12 Temporary Appointment of a Retired Annuitant to Fill the Neighborhood and Business Services\nDivision Manager Position in the Community Development Department Pursuant to Government\nCode Section 21221(h); Resolution No. 2023-44\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Adopt Resolution No. 2023-44

CC-13 Consultant Service Agreement with Michael Baker International, Inc., for Temporary Contract\nPlanning Services in an Amount Not to Exceed $60,000.00 for the Period Ending February 29, 2024,\nWith One (1) Three-Month Option to Extend\nStaff Reference: Craig Jimenez, Director\nRecommendation: Approve an agreement with Michael Baker International, Inc., to provide temporary\ncontract planning services in an amount not to exceed $60,000 for the period ending February 29, 2024,\nand authorize the City Manager to execute the necessary documents in a form approved by the City\nAttorney

CC-14 Advisory for Limited City Operations December 25, 2023, through January 1, 2024\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Receive and file the report

CC-2 Payroll No. 22 in the Net Amount of $763,373.40, and Warrant Registers dated October 19, October\n26 and November 2, 2023, in the Total Amounts of $951,666.57, $925,062.72 and $369,510.20,\nRespectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 22 in the net amount of $763,373.40, and Warrant Registers\ndated October 19, October 26 and November 2, 2023, in the total amounts of $951,666.57, $925,062.72\nand $369,510.20, respectively

CC-3 Cancellation of the January 2, 2024, and March 5, 2024, Regular City Council Meetings\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Cancel the Regular City Council Meetings of January 2, 2024, and March 5, 2024

CC-4 Memorandum of Agreement with the San Gabriel Valley Council of Governments and Foothill\nUnity Center, Inc., to Support the Establishment of a Sub-Regional Food Recovery Hub for the\nPeriod Ending April 30, 2027\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Memorandum of Agreement with the San Gabriel Valley Council of\nGovernments and Foothill Unity Center, Inc., to support the establishment of a sub-regional food\nrecovery hub for the period ending April 30, 2027, and authorize the City Manager to execute the\nnecessary documents in a form approved by the City Attorney

CC-5 Award of Contract to Pro Services General Contractors to Patch and Reseal the Playground Surface\nat Library Park in an Amount Not to Exceed $32,368.80, and Authorize a Contingency Amount Not\nto Exceed $3,236.88, for a Total Expenditure in an Amount Not to Exceed $35,605.68\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a construction contract with Pro Services General Contractors to patch and\nreseal the playground surface at Library Park in an amount not to exceed $32,368.80; authorize a\ncontingency amount not to exceed $3,236.88, for a total expenditure in an amount not to exceed\n$35,605.68; and authorize the City Manager to execute the necessary documents in a form approved by\nthe City Attorney

CC-6 Acceptance of Work, Filing Notice of Completion, and Release Retention Funds to Layne\nChristensen Company for the Rehabilitation of the Treatment Tower 3 and Treatment Tower 4\nBooster Pumps\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Accept the work of Layne Christensen Company for the Rehabilitation of the\nTreatment Tower 3 and Treatment Tower 4 Booster Pumps, authorize the City Clerk to file the Notice\nof Completion, and direct staff to release retained funds in accordance with the contract provisions and\napplicable law

CC-7 Purchase of One (1) 2024 Caterpillar 430 Backhoe Loader from Quinn Cat, and Two (2) 2023\nChevrolet Colorado Trucks in a Total Amount Not to Exceed $301,121.20; Authorize a Contingency\nAmount Not to Exceed $30,112.12, for a Potential Total Expenditure Not to Exceed $331,233.32;\nFind that Negotiation Instead of Formal Quote Process Will Best Serve the City Due to the\nSpecialized Circumstances of Vehicle Purchases\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the purchase of a 2024 Caterpillar 430 backhoe loader from Quinn Cat and\ntwo (2) 2023 Chevrolet Colorado trucks in a total amount not to exceed $301,121.20; authorize a\ncontingency amount not to exceed $30,112.12, for a total potential expenditure not to exceed $331,233.32;\nfind that negotiation instead of formal quote process will best serve the City due to the specialized\ncircumstances of vehicles purchases currently, and authorize the City Manager to execute the necessary\ndocuments in a form approved by the City Attorney

CC-8 Reject All Bids and Re-solicit Bids, Subject to Pre-Qualification of Bidders, for the Canyon Park\nInfrastructure Improvement Project (as Modified), Project #G-961\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Reject the five (5) bids received for the Canyon Park Infrastructure Improvement\nProject, Project #G-961, and authorize staff to complete a subsequent public bid process for this project,\nincluding pre-qualification of bidders

CC-9 Purchase of One (1) 2023 Ford Explorer XLT Utility Vehicle from Envision Ford of Duarte in the\nAmount of $48,988.43 and the Installation of New Emergency Equipment by West Coast Lights\nand Siren in an Amount Not to Exceed $9,000.00\nStaff Reference: Heath Harvey, Police Captain\nRecommendation: Approve the purchase of one (1) 2023 Ford Explorer Utility vehicle from Envision\nFord of Duarte in the amount of $48,988.43 and installation of new emergency equipment by West Coast\nLights and Siren in the amount of $9,000.00

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS