Monrovia — 2023-12-19

AR-1 Discussion of City Elected Official Compensation Pursuant to SB 329\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Provide direction to staff\nCONVENE MONROVIA HOUSING AUTHORITY MEETING WITHOUT\nADJOURNING CITY COUNCIL MEETING\nMHA CONVENE Chairman Becky A. Shevlin\nMHA ROLL CALL Boardmembers Gloria Crudgington, Sergio Jiménez, Dr. Tamala Kelly, Vice\nChairman Larry J. Spicer, and Chairman Becky A. Shevlin\nMHA CONSENT CALENDAR\nMHA CC-1 Unadopted Minutes of the December 20, 2022, Regular Meeting of the Monrovia Housing\nAuthority\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the minutes of the December 20, 2022, Regular Meeting\nMHA CC-2 Fiscal Year 2022-2023 Independent Financial Audit of the Low and Moderate Income\nHousing Asset Fund and the 2022-2023 Housing Successor Annual Report\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Receive and file the 2022-2023 Independent Financial Audit of the Low and\nModerate Income Housing Asset Fund and the 2022-2023 Housing Successor Annual Report

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the December 5, 2023, Special and Regular Meetings of the Monrovia City\nCouncil, and the December 12, 2023, Special Joint Meeting of the Monrovia City Council and the\nMonrovia Unified School District Board of Education\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the December 5, 2023, Special and Regular Meetings of the\nMonrovia City Council, and the December 12, 2023, Special Joint Meeting of the Monrovia City Council\nand the Monrovia Unified School District Board of Education

CC-10 Fiscal Year 2022-2023 Fire Inspection Performance Report Pursuant to California Health & Safety\nCode Section 13146.4; Receive and File\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Receive and file the Fiscal Year 2022/2023 Fire Inspection Performance Report

CC-11 Annual Investment Policy Update, Resolution No. 2023-45\nStaff Reference: Raw Bowman, Deputy Administrative Services Director\nRecommendation: Adopt Resolution No. 2023-45

CC-2 Payroll No. 25 in the Net Amount of $806,754.71, and Warrant Registers dated December 7 and\nDecember 14, 2023, in the Total Amounts of $366,254.17 and $565,026.23, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 245in the net amount of $806,754.71, and Warrant Registers\ndated December 7, and December 14, 2023, in the total amounts of $366,254.17 and $565,026.23,\nrespectively

CC-3 Agreement to Provide Supplemental Law Enforcement Services Related to Police Dispatching to\nthe City of La Verne for the Period Ending December 31, 2023, in an Amount Not to Exceed\n$25,000.00, with Two (2) One-Year Options to Extend\nStaff Reference: Heath Harvey, Service Captain\nRecommendation: Approve the Agreement to Provide Supplemental Law Enforcement Services Related\nto Police Dispatching to the City of La Verne for the period ending December 31, 2023, in an amount not\nto exceed $25,000.00, with two (2) one-year options to extend, and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

CC-4 Lease Agreement with the Boys and Girls Club of the Foothills for Use of the Mary Wilcox Youth\nCenter for the Period Ending December 31, 2024, and Find That Approval of the Lease of a Public\nStructure is Categorically Exempt from CEQA Review\nStaff Reference: Rebecca Sandoval, Recreation Manager\nRecommendation: Approve the Lease Agreement with the Boys and Girls Club of the Foothills for use of\nthe Mary Wilcox Youth Center for the period ending December 31, 2024, find that approval of the Lease\nis exempt from review under CEQA, and authorize the City Manager to execute the necessary documents\nin a form approved by the City Attorney

CC-5 Funding Agreement with Los Angeles County Metropolitan Transportation Authority for the\nMonrovia Action Plan to Develop Projects and Strategies to Improve Roadway Safety\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Funding Agreement with Los Angeles County Metropolitan\nTransportation Authority for the Monrovia Action Plan to Develop Projects and Strategies to Improve\nRoadway Safety, and authorize the City Manager to execute the necessary documents in a form approved\nby the City Attorney

CC-6 Sponsor Agreement with the Los Angeles Conservation Corps to Distribute Used Oil Recycling\nEducational Materials at Events in Monrovia for the Period Ending June 30, 2025\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a Sponsor Agreement with Los Angeles Conservation Corps for tabling and\ndistributing used oil recycling education and outreach materials at events in the City for the period\nending June 30, 2025, and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-7 Agreement with Merrimac Petroleum Inc., dba Merrimac Energy Group, for the Provision and\nDelivery of Bulk Fuel in an Amount not to Exceed $857,000, for the Period Ending December 31,\n2025, with the Option to Extend for One (1) Additional One-Year Period\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve an Agreement with Merrimac Petroleum Inc., dba Merrimac Energy Group,\nfor the Provision and Delivery of Bulk Fuel in an Amount not to Exceed $857,000, for the Period Ending\nDecember 31, 2025, with the Option to Extend for One (1) Additional One-Year Period

CC-8 Fourth Amendment to License Agreement dated April 16, 2019, with Monrovia Lime, LLC, related\nto License of Two Parking Lots on Lime Avenue for the Period Ending November 30, 2024 in an\nAmount not to Exceed $123,000.00\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Approve the Fourth Amendment to License Agreement dated April 16, 2019, with\nMonrovia Lime, LLC, related to license of two parking lots on Lime Avenue for the period ending\nNovember 30, 2024, and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-9 Proposed Position Modifications, New Job Specifications, Updated Classification &\nCompensation Program, and Updated Authorized Position Listing\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve proposed position modifications, Classification & Compensation Program\nand implementation, and Authorized Position Listing, and appropriate additional funds in the amount of\n$151,000 for Fiscal Year 2023-2024

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS

PH-1 Historic Landmark HL-164 and Mills Act Contract MA-153 for Property Located at 350 West\nColorado Boulevard by Property Owners Gabriel and Katherine Cabrera; Resolution No. 2023-49\nStaff Reference: John Mayor, Senior Planner\nRecommendation: Adopt Resolution No. 2023-49\nREPORTS OF CITY MANAGER AND STAFF