Monrovia — 2025-05-20

AR-1 Award of Contract to All American Asphalt for the Peck Road and Mountain Avenue Infrastructure\nImprovement Project, Project # G-969, in an Amount Not to Exceed $4,373,848.18, Approve a\nContingency Amount Not to Exceed $437,385.00, and Approve Task Order No.123 with Merrell\nJohnson Engineering, Inc., for Construction Management and Inspection Services in an Amount\nNot to Exceed $519,683.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Plans and Specifications for Project #G-969, award a contract to All\nAmerican Asphalt for the Peck Road and Mountain Avenue Infrastructure Improvement Project, Project\n#G-969, in an amount not to exceed $4,373,848.12, approve a contingency amount not to exceed\n$437,385.00, approve Task Order 123 with Merrell Johnson Engineering, Inc., for Engineering and\nConstruction Management in an amount not to exceed $519,683.00, and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

AR-2 Fiscal Year 2024-25 Budget Update, Resolution No. 2025-23\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Adopt Resolution No. 2025-23

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the May 6, 2025, Regular Meeting of the Monrovia City Council\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the May 6, 2025, Regular Meeting of the Monrovia City Council

CC-10 Agreement with Burke, Williams & Sorensen, LLP for Professional Legal Services in an Amount\nNot to Exceed $50,000 for the Period Ending December 31, 2025\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve an agreement with Burke, Williams & Sorensen, LLP for Professional Legal\nServices in a Total Amount not to exceed $50,000, and authorize the City Manager to execute the\nnecessary documents in a form approved by the City Attorney

CC-11 Purchase of One (1) 2025 Chevrolet Tahoe in an Amount Not to Exceed $72,000.00; Authorize a\nContingency Amount Not to Exceed $2,880.00, for a Potential Total Expenditure Not to Exceed\n$74,880.00; Find that Negotiation Instead of Formal Quote Process Will Best Serve the City Due to\nthe Specialized Circumstances of Vehicle Purchases\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Approve the purchase of a 2025 Chevrolet Tahoe in an amount not to exceed\n$72,000.00; authorize a contingency amount not to exceed $2,880.00, for a total potential expenditure\nnot to exceed $74,880.00; find that negotiation instead of formal quote process will best serve the City\ndue to the specialized circumstances of vehicle purchases currently; and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

CC-12 Certifying Completion of the Monrovia Hazardous Fuel Reduction Project (RMC20010),\nResolution No. 2025-24\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Adopt Resolution No. 2025-24

CC-13 Fiscal Year 2025-2026 Citywide Lighting and Landscaping Maintenance District; Approval of\nEngineer’s Report and Notice of Intention of Public Hearing on June 17, 2025; Resolution Nos. 2025-\n19 and 2025-20\nStaff Reference: Rae Bowman, Administrative Services Deputy Director\nRecommendation: Adopt Resolution Nos. 2025-19 and 2025-20

CC-14 Fiscal Year 2025-2026 Park Maintenance District; Preparation and Approval of Engineer’s Report\nand Notice of Intention of Public Hearing on June 17, 2025, Resolution Nos. 2025-21 and 2025-22\nStaff Reference: Rae Bowman, Administrative Services Deputy Director\nRecommendation: Adopt Resolution Nos. 2025-21 and 2025-22

CC-15 Axon Respond Plus License Upgrade from Axon Enterprise Related to Police Department Body\nWorn Camera and In-Car Video Camera Systems in an Amount Not to Exceed $37,170.00 for the\nPeriod October 15, 2023, through September 30, 2027\nStaff Reference: John Donchig, Police Captain\nRecommendation: Approve the Axon Respond Plus license upgrade from Axon Enterprises, Inc., related\nto Police Department Body Worn Camera and In-Car Video Camera Systems in an amount not to exceed\n$37,170.00 for the period October 15, 2023, through September 30, 2027

CC-16 Proposed Position Modifications, Updated Authorized Position Listing, Classification and\nCompensation Program Overview\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Approve the proposed position modifications, updated Authorization Position\nListing, Classification & Compensation Program Overview

CC-17 Amendment No. 3 to the Consultant Services Agreement with Eurofins Eaton Analytical, LLC,\ndated June 20, 2023, for Water Quality Analysis and Reporting Services, Extending the Term\nthrough June 30, 2026, in an Amount Not to Exceed $235,000.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Amendment No. 3 to the Consultant Services Agreement with Eurofins\nEaton Analytical, LLC, dated June 20, 2023, for Water Quality Analysis and Reporting Services,\nextending the term through June 30, 2026, in an amount not to exceed $235,000.00, and authorize the\nCity Manager to execute the necessary documents in a form approved by the City Attorney

CC-18 On-Call Contractor Services Agreement with Robert Brkich Construction Corp. for On-Call Water\nand Utility Maintenance and Operations Support for the Period Ending June 30, 2027, with Two\n(2) One-Year Options to Extend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the On-Call Contractor Services Agreement with Robert Brkich\nConstruction Corp. for on-call water and utility maintenance and operations support for the period\nending June 30, 2027, with two (2) one-year options to extend, and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

CC-19 Funding Allocation for the Monrovia Canyon Park Fiber Installation and Network Connectivity\nProject in an Amount Not to Exceed $55,209.73, Including Installation by Giggle Fiber in an\nAmount Not to Exceed $39,317.86, Amendment to the Agreement with Acorn Technology Services\nfor Labor and Supplies in an Amount Not to Exceed $9,538.00 for a Maximum Allocation of\n$580,948.00 in Fiscal Year 2024-2025, Approve a Contingency Amount Not to Exceed $5,019.07,\nand Find the Project is Exempt from CEQA\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve the funding allocation for the Monrovia Canyon Park Fiber Installation and\nNetwork Connectivity Project in an amount not to exceed $55,209.73, including installation by Giggle\nFiber in an amount not to exceed $39,317.86, approve an amendment to the Agreement with Acorn\nTechnology Services for Labor and Supplies in an amount not to exceed $9,538.00 for a Fiscal Year 2024-\n2025 maximum allocation of $580,948.00, approve a contingency amount not to exceed $5,019.07, find\nthe project is exempt from CEQA, and authorize the City Manager to execute the necessary documents\nin a form approved by the City Attorney

CC-2 Payroll No. 10 in the Net Amount of $860,400.84, and Warrant Registers dated May 8 and May 14,\n2025, in the Total Amounts of $1,113,549.86 and $884,827.53, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 10 in the net amount of $860,400.84, and Warrant Registers\ndated May 8 and May 14, 2025, in the total amounts of $1,113,549.86 and $884,827.53, respectively

CC-20 Allocation of Funding to Perform Miscellaneous Repairs, Improvements and Maintenance to Three\n(3) Public Restrooms in Monrovia Canyon Park in an Amount Not to Exceed $40,000.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Miscellaneous Repairs, Improvements and Maintenance to Three (3) Public\nRestrooms in Monrovia Canyon Park in an Amount Not to Exceed $40,000, and authorize the City\nManager to have the work performed and execute necessary documents in a form approved by the City\nAttorney

CC-21 Amendment No. 1 to the Consultant Services Agreement Dated February 20, 2024, with Roger\nJohnson dba Johnson Investigations Related to Employment Background Investigations for\nProspective City Employees, Extending the Term to September 30, 2025, and Increasing\nCompensation by an Amount Not to Exceed $42,100.00 for a Total Amount Not to Exceed\n$87,100.00\nStaff Reference: John Donchig, Police Captain\nRecommendation: Approve Amendment No. 1 to the Consultant Services Agreement Dated February 20,\n2024, with Roger Johnson dba Johnson Investigations related to employment background investigations\nfor prospective City employees, extending the term to September 30, 2025, and increasing compensation\nby an amount not to exceed $42,100.00 for a total amount not to exceed $87,100.00, and authorize the\nCity Manager to execute the necessary documents in a form approved by the City Attorney

CC-3 Reviewing and Extending the Proclamations of Local Emergency for the December 13, 2021, Rain\nStorm Event; and the Rain Storm Event Beginning on January 8, 2023; Resolution No. 2025-25\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Adopt Resolution No. 2025-25

CC-4 Reviewing and Extending the Proclamation of Local Emergency related to January 2025\nWindstorm and Critical Fire Event (Eaton Fire); Resolution No. 2025-26\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Adopt Resolution No. 2025-26

CC-5 Amendment No. 3 to the Agreement with Foothill Unity Center, Inc., dated June 21, 2022, for Case\nManagement Services Related to the Housing Displacement Response Program, Extending the\nTerm through June 30, 2026, Increasing Compensation to an Amount not to Exceed $150,000.00 for\nFiscal Year 2025-2026 to Expand Support for Seniors\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 3 to the Agreement with Foothill Unity Center, Inc., dated\nJune 21, 2022, for Case Management Services Related to the Housing Displacement Response Program\nfor the Period Ending June 30, 2026, in an amount not to exceed $150,000.00 and authorize the City\nManager to execute the necessary documents in a form approved by the City Attorney

CC-6 Amendment No. 6 to the Agreement with Mountainside Communion – A Church of the Nazarene\ndated August 1, 2018, Related to the Housing Displacement Response Program, Extending the Term\nthrough June 30, 2026, and Increasing Compensation to an Amount Not to Exceed $120,000.00\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 6 to the Agreement with Mountainside Communion - A\nChurch of the Nazarene dated August 1, 2018, related to the Housing Displacement Response Program,\nextending the term through June 30, 2026, and increasing compensation to an amount not to Exceed\n$120,000, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-7 Amendment No. 2 to the Consultant Services Agreement with Mountainside Communion – A\nChurch of the Nazarene, Dated November 20, 2018, Related to the Monrovia Community Garden\nProgram, Extending the Term Through June 30, 2027, in an Amount Not to Exceed $24,000.00\nAnnually\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 2 to the Consultant Services Agreement with Mountainside\nCommunion – A Church of the Nazarene dated November 20, 2018, related to the Monrovia Community\nGarden Program, extending the term through June 30, 2027, in an amount not to exceed $24,000.00\nannually, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-8 Cancellation of Meetings of City Boards and Commissions if No Urgent Business is Pending;\nResolution No. 2025-27\nStaff Reference: Alice D. Atkins, MMC, City Clerk\nRecommendation: Adopt Resolution No. 2025-27

CC-9 Payment to Norman A. Traub Associates for Professional Service Fees in an Additional Amount Not\nto Exceed $14,815.10 for a Total Amount Not to Exceed $50,222.51\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve payment to Norman A. Traub Associates in an additional amount not to\nexceed $14,815.10 for a total amount not to exceed $50,222.51 related to investigation and legal fees

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS