Montclair — 2023-05-01

X. COMMUNICATIONS\nXXXXXXXXXXXXX\nA. Department Reports\n1. Human Services — Upcoming Events and Programs\nB. City Attorney\n1. Request for City Council to Meet in Closed Session Pursuant to Government\nCode §54956.9(d)(1) Regarding Pending Litigation [CC]\nCity of Montclair v. Monte Vista Water District\n2. Closed Session Pursuant to Government Code Section 54956.8 Regarding\nReal Property Negotiations [CC]\nProperty: APN 1008–611–15–0000\nNegotiating Parties: City of Montclair and Yum Yum Donut Shop Inc.\nCity Negotiator: Edward C. Starr, City Manager\nUnder Negotiation: Recommendations Regarding Purchase Price\n3. Closed Session Pursuant to Government Code Section 54956.8 Regarding\nReal Property Negotiations [CC]\nProperties: APN 1008–611–18–0000, 1008–611–19–0000\nNegotiating Parties: City of Montclair and Fonseca, Ricardo R. Trust\nCity Negotiator: Edward C. Starr, City Manager\nUnder Negotiation: Recommendations Regarding Purchase Price\nA. City Manager/Executive Director\nB. Mayor/Chairperson\n1. Announcement of Vacancies on Planning Commission (3)\nApply at www.cityofmontclair.org by May 23, 2023 at 5:30 p.m\nC. Council Members/Directors\nD. Committee Meeting Minutes (for informational purposes only)\n1. Personnel Committee Meeting — April 3, 2023 [CC] 197

XI. CLOSED SESSION

XII. CLOSED SESSION ANNOUNCEMENTS

The next regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission,\nand Montclair Community Foundation Board will be held on Monday, May 15, 2023, at 7:00 p.m.\nReports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda\npacket are available for public inspection in in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City\nClerk’s Office at (909) 625–9416 or send an e–mail to cityclerk@cityofmontclair.org to request documents via e–mail.\nIf you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail\ncityclerk@cityofmontclair.org. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this\nmeeting. (28 CFR 35.102–35.104 ADA Title II)\nI, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on\nthe City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito\nStreet, Montclair, CA 91763 on Thursday, April 26, 2023.

V. PRESENTATIONS\nA. Presentation of Annual Donation by the Montclair Chamber of Commerce to the\nMontclair Community Foundation for the Montclair to College Program\nB. Southern California Edison Presentation of 2023 Edison Scholar Award and\n$50,000 Scholarship to Montclair High School Student Antonio Camarillo\nC. Proclamation Declaring May 4, 2023 as National Day of Prayer in the City of Montclair\nD. Proclamation Declaring Montclair as a Purple Heart City

VI. PUBLIC COMMENT\nDuring Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to\nfive minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs\nor a large number of speakers waiting in line. (Government Code Section 54954.3).\nIf you did not submit a Speaker Card and would like to speak on an item on the Consent Calendar, please raise your\nhand during Public Comment to announce the agenda item you would like to provide comments on. The presiding officer\nwill call on you to speak at the time of the item’s consideration.\nUnder the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of\nor taking action on items not listed on the agenda.

VII. PUBLIC HEARINGS — None

VIII. CONSENT CALENDAR\nA. Approval of Minutes\n1. Adjourned Meeting — April 3, 2023 [CC] 198\n2. Regular Joint Meeting — April 3, 2023 [CC/SA/MHC/MHA/MCF] 199\nB. Administrative Reports\n1. Consider Receiving and Filing of Treasurer’s Report [CC] 5\n2. Consider Approval of Warrant Register & Payroll Documentation [CC] 6\n3. Consider Receiving and Filing of Treasurer’s Report [SA] 7\n4. Consider Approval of Warrant Register [SA] 8\n5. Consider Receiving and Filing of Treasurer’s Report [MHC] 9\n6. Consider Approval of Warrant Register [MHC] 10\n7. Consider Receiving and Filing of Treasurer’s Report [MHA] 11\n8. Consider Approval of Warrant Register [MHA] 12\n9. Consider Receiving and Filing Annual Reports from Independent Auditing\nFirm for the City of Montclair and the Successor Agency for the City of\nMontclair Redevelopment Agency [CC/SA] 13\n10. Consider Authorizing a $471,710.04 Appropriation from Lease Revenue\nBond Proceeds for Excess Costs Associated with the Zone 5–6 Street\nRehabilitation Project [CC]\nConsider Approval of the Filing of a Notice of Completion with the San\nBernardino County Recorder for the Zone 5–6 Street Rehabilitation\nProject Constructed by Gentry Brothers, Inc. [CC]\nConsider Authorizing Release of Retention 30 Days after Recordation of\nthe Notice of Completion [CC] 15\n11. Consider Receiving and Filing the Montclair Police Department 2022–23\nMilitary Equipment Annual Report Pursuant to GC §7072 [CC]\nConsider Authorizing the Scheduling of a Follow–up Police Department\nCommunity Engagement Meeting on Wednesday, May 17, 2023, at\n5:00 p.m. in the Police Department’s Emergency Operations Center\nCommunity Room at 4870 Arrow Highway, Montclair [CC] 18\nC. Agreements\n1. Consider Approval of Agreement No. 23–21 with Southern California Tran-\nscription Services for Transcription of Digital, Audio–Recorded Material,\nsubject to any revisions deemed necessary by the City Attorney [CC] 33\n2. Consider Approval of Agreement Nos. 23–22 and 23–23 with Ontario–\nMontclair School District to Support Expanding the Montclair After–\nSchool Summer Program Through July 2023 at Kingsley Elementary and\nSerrano Middle School [CC] 41\n3. Consider Approval of Agreement Nos. 23–24 and 23–25 with Ontario–\nMontclair School District to Support the Montclair After–School Program\nat Various Sites for the 2023–2024 School Year [CC] 74\n4. Consider Rejecting the Bid Received from Great Western Installation, Inc.\nfor the Alma Hofman Park Playground Surface Replacement Project [CC]\nConsider Awarding a Contract to Spectraturf, Inc. in the Amount of\n$180,599.50 for the Alma Hofman Park Playground Surface Replacement\nProject [CC]\nConsider Approval of Agreement No. 23–26 with Spectraturf, Inc. for the\nAlma Hofman Park Playground Surface Replacement Project, Subject to\nAny Revisions Deemed Necessary by the City Attorney [CC]\nConsider Authorizing a $180,599.50 Appropriation from 2021 Lease\nRevenue Bond Proceeds to Cover Costs Related to Agreement No. 23–26\n[CC] 108\n5. Consider Authorizing a $41,397.45 Appropriation from the Contingency\nFund to Participate in a Public/Private Emergency Ambulance and\nInterfacility Transport Service Bidding for the County Contract [CC]\nConsider Approval of Agreement No. 23–28, a Memorandum of\nUnderstanding with CONFIRE Agreeing to Become a Contracting Agency\nin the EMS Division [CC]\nConsider Authorizing City Manager Edward C. Starr to Sign Agreement\nNo. 23–28 and a Declaration of Intent to Participate in the CONFIRE EMS\nDivision Contract [CC] 115\nD. Resolutions\n1. Consider Adoption of Resolution No. 23–3403 Approving Agreement No.\n23–27, an Affordable Housing Agreement with the Montclair Housing\nAuthority and the Montclair Housing Corporation; Authorizing the\nTransfer of 9814, 9875, and 9878 Monte Vista Avenue, Montclair, to the\nMontclair Housing Authority for use as Affordable Housing Units; and\nDeclaring Such Real Property to be Exempt Surplus Land [CC]\nConsider Adoption of Resolution No. 23–01 Approving Agreement No.\n23–27, an Affordable Housing Agreement with the City of Montclair and\nthe Montclair Housing Authority [MHC]\nConsider Adoption of Resolution No. 23–01 Approving Agreement No.\n23–27, an Affordable Housing Agreement with the City of Montclair and\nthe Montclair Housing Corporation, and Accepting the Transfer of Certain\nReal Property from the City of Montclair [MHA]\nConsider Authorizing a $75,000 Appropriation from the Housing Trust\nFund for Rehabilitation of Certain Real Property [MHA] 136\nXXXXXXXXXXXXX

IX. PULLED CONSENT CALENDAR ITEMS

I. CALL TO ORDER City Council [CC], Successor Agency Board [SA],\nMontclair Housing Corporation Board [MHC],\nMontclair Housing Authority Commission [MHA],\nMontclair Community Foundation Board [MCF]

A. City Manager/Executive Director

B. Mayor/Chairperson\n1. Announcement of Vacancies on Planning Commission (3)\n

C. Council Members/Directors

X. COMMUNICATIONS\n

A. Presentation of Annual Donation by the Montclair Chamber of Commerce to the\nMontclair Community Foundation for the Montclair to College Program

B. Southern California Edison Presentation of 2023 Edison Scholar Award and\n$50,000 Scholarship to Montclair High School Student Antonio Camarillo

C. Proclamation Declaring May 4, 2023 as National Day of Prayer in the City of Montclair

D. Proclamation Declaring Montclair as a Purple Heart City

V. PRESENTATIONS

B. Administrative Reports\n1. Consider Receiving and Filing of Treasurer’s Report [CC] 5\n2. Consider Approval of Warrant Register & Payroll Documentation [CC] 6\n3. Consider Receiving and Filing of Treasurer’s Report [SA] 7\n4. Consider Approval of Warrant Register [SA] 8\n5. Consider Receiving and Filing of Treasurer’s Report [MHC] 9\n6. Consider Approval of Warrant Register [MHC] 10\n7. Consider Receiving and Filing of Treasurer’s Report [MHA] 11\n8. Consider Approval of Warrant Register [MHA] 12\n9. Consider Receiving and Filing Annual Reports from Independent Auditing\nFirm for the City of Montclair and the Successor Agency for the City of\nMontclair Redevelopment Agency [CC/SA] 13\n10. Consider Authorizing a $471,710.04 Appropriation from Lease Revenue\nBond Proceeds for Excess Costs Associated with the Zone 5–6 Street\nRehabilitation Project [CC]\nConsider Approval of the Filing of a Notice of Completion with the San\nBernardino County Recorder for the Zone 5–6 Street Rehabilitation\nProject Constructed by Gentry Brothers, Inc. [CC]\nConsider Authorizing Release of Retention 30 Days after Recordation of\nthe Notice of Completion [CC] 15\n11. Consider Receiving and Filing the Montclair Police Department 2022–23\nMilitary Equipment Annual Report Pursuant to GC §7072 [CC]\nConsider Authorizing the Scheduling of a Follow–up Police Department\nCommunity Engagement Meeting on Wednesday, May 17, 2023, at\n5:00 p.m. in the Police Department’s Emergency Operations Center\nCommunity Room at 4870 Arrow Highway, Montclair [CC] 18

C. Agreements\n1. Consider Approval of Agreement No. 23–21 with Southern California Tran-\nscription Services for Transcription of Digital, Audio–Recorded Material,\nsubject to any revisions deemed necessary by the City Attorney [CC] 33\n2. Consider Approval of Agreement Nos. 23–22 and 23–23 with Ontario–\nMontclair School District to Support Expanding the Montclair After–\nSchool Summer Program Through July 2023 at Kingsley Elementary and\nSerrano Middle School [CC] 41\n3. Consider Approval of Agreement Nos. 23–24 and 23–25 with Ontario–\nMontclair School District to Support the Montclair After–School Program\nat Various Sites for the 2023–2024 School Year [CC] 74\n4. Consider Rejecting the Bid Received from Great Western Installation, Inc.\nfor the Alma Hofman Park Playground Surface Replacement Project [CC]\nConsider Awarding a Contract to Spectraturf, Inc. in the Amount of\n$180,599.50 for the Alma Hofman Park Playground Surface Replacement\nProject [CC]\nConsider Approval of Agreement No. 23–26 with Spectraturf, Inc. for the\nAlma Hofman Park Playground Surface Replacement Project, Subject to\nAny Revisions Deemed Necessary by the City Attorney [CC]\nConsider Authorizing a $180,599.50 Appropriation from 2021 Lease\nRevenue Bond Proceeds to Cover Costs Related to Agreement No. 23–26\n[CC] 108\n5. Consider Authorizing a $41,397.45 Appropriation from the Contingency\nFund to Participate in a Public/Private Emergency Ambulance and\nInterfacility Transport Service Bidding for the County Contract [CC]\nConsider Approval of Agreement No. 23–28, a Memorandum of\nUnderstanding with CONFIRE Agreeing to Become a Contracting Agency\nin the EMS Division [CC]\nConsider Authorizing City Manager Edward C. Starr to Sign Agreement\nNo. 23–28 and a Declaration of Intent to Participate in the CONFIRE EMS\nDivision Contract [CC] 115

D. Resolutions\n1. Consider Adoption of Resolution No. 23–3403 Approving Agreement No.\n23–27, an Affordable Housing Agreement with the Montclair Housing\nAuthority and the Montclair Housing Corporation; Authorizing the\nTransfer of 9814, 9875, and 9878 Monte Vista Avenue, Montclair, to the\nMontclair Housing Authority for use as Affordable Housing Units; and\nDeclaring Such Real Property to be Exempt Surplus Land [CC]\nConsider Adoption of Resolution No. 23–01 Approving Agreement No.\n23–27, an Affordable Housing Agreement with the City of Montclair and\nthe Montclair Housing Authority [MHC]\nConsider Adoption of Resolution No. 23–01 Approving Agreement No.\n23–27, an Affordable Housing Agreement with the City of Montclair and\nthe Montclair Housing Corporation, and Accepting the Transfer of Certain\nReal Property from the City of Montclair [MHA]\nConsider Authorizing a $75,000 Appropriation from the Housing Trust\nFund for Rehabilitation of Certain Real Property [MHA] 136\nXXXXXXXXXXXXX