Orange — 2023-01-10

3. RECESS TO CLOSED SESSION\na. PUBLIC EMPLOYEE APPOINTMENT\nPursuant to Government Code Section 54957(b)1.\nTitle: City Attorney\nb. PUBLIC EMPLOYMENT\nPursuant to Government Code Section 54957(b)1.\nTitles: City Manager, Community Development Director, Finance Director\nc. CONFERENCE WITH LABOR NEGOTIATOR\nPursuant to Government Code Section 54957.6.\nCity Negotiator: Tom Kisela, Interim City Manager\nEmployee Organizations: City of Orange Police Association and Orange Police\nManagement Association\n4. CLOSED SESSION REPORT\n5. ADJOURNMENT

1.4 PRESENTATIONS/ANNOUNCEMENTS\nOrange High School Student Liaison Diego Paz, ASB Ambassador\nEl Modena High School Student Liaison Ruby Hewitt, ASB School Board\nRepresentative\nIntroduction of Miss Orange contestants\nMemorial Adjournment in honor of William "Bill" Steiner\n2. PUBLIC COMMENTS\nAt this time, members of the public may address the Council on matters not listed on\nthe agenda within the subject matter jurisdiction of the City Council, provided that NO\naction may be taken on off-agenda items unless authorized by law. Public Comments\nare limited to three (3) minutes per speaker.\n3. CONSENT CALENDAR\nAll items on the Consent Calendar are considered routine and are enacted by one\nmotion approving the recommended action listed on the Agenda. Any member of the\nCity Council, staff or the public may request an item be removed from the Consent\nCalendar for discussion or separate action. Unless otherwise specified in the request to\nremove an item from the Consent Calendar, all items removed shall be considered\nimmediately following action on the remaining items on the Consent Calendar.

3.10. Appropriation of $767,286.32 in State of California Office of Emergency Services\nfunding received.\nRecommended Action:\n1. Accept into the City’s revenue budget $767,286.32 in strike team reimbursement\nfunds from the State of California Office of Emergency Services, into the revenue\naccount numbers for Cal-OES reimbursements as specified in Section 6 of the staff\nreport.\n2. Authorize the appropriation of $753,458.28 into the expenditure account numbers\nfor Overtime-Safety as specified in Section 6 of the staff report.\n3. Authorize the appropriation of $13,828.04 into the expenditure account numbers for\nStrike Team Expenditures as specified in Section 6 of the staff report.\nAttachments: Staff Report

3.11. Approval of plans and specifications for Annual Sewer Replacement/\nMaintenance Fiscal Year 2022-2023; and authorization to advertise for bids.\nRecommended Action:\nApprove plans and specifications and authorize advertising for Bid No. 22-23.20,\n(S-247).\nAttachments: Staff Report\nLocation Map

3.12. Approval of plans and specifications for the Water Division Bin Storage\nConstruction and authorization to advertise for bids.\nRecommended Action:\nApprove the plans and specifications and authorize advertising for Bid No. 22-23.24.\nAttachments: Staff Report\nLocation Map

3.13. Approval of plans and specifications for the Old Towne Street Lighting Project,\nand authorization to advertise for bids.\nRecommended Action:\nApprove plans and specifications and authorize advertising for Bid No. 22-23.20,\nSP-4092.\nAttachments: Staff Report\nLocation Map

3.14. Approval of plans and specifications for Annual Concrete Replacement at\nVarious Locations Phase II, Fiscal Year 2022-2023; and authorization to advertise\nfor bids.\nRecommended Action:\n1. Approve plans and specifications and authorize advertising for Bid No. 22-23.21.\n2. Authorize the transfer of $858,745.45 from expenditure account number\n263.5011.56330.20383 Cannon & Serrano Intersection Modification to expenditure\naccount number 263.5011.56330.13120 Pavement Management Program.\n3. Authorize the appropriation of $150,000 from Unreserved Fund 287 Citywide TSIP\nto expenditure account number 287.5011.56330.13120 Pavement Management\nProgram.\nAttachments: Staff Report\nLocation Maps

3.15. Claims for Damages.\nRecommended Action:\nDeny the following claims and refer to City Attorney and Claims Adjuster:\n1. Stuart L. Lovi\n2. Axel Estrada\n3.Jatinder Kaur\n4.sIzabella Vigo\n5. Yesenia Gonzalez Ortega\n6. Akram Nabulsi\n7. Kyle Wong\nAttachments: Staff Report

3.16. Award of Contract to California Professional Engineering, Inc. for Chapman\nAvenue and Batavia Street Left-Turn Signal Modification Project; Bid No. 22-23.18\n(SP-4036).\nRecommended Action:\n1. Authorize the appropriation of $120,000 from Fund 263 (Measure M2) unreserved\nfund balance to expenditure account number 263.5074.56100.20329 ,\nCIP-Chapman Avenue and Batavia Street Left-Turn Signal Modification.\n2. Approve the contract with California Professional Engineering, Inc. in the total\namount of $547,379.80, representing an original amount of $497,618.00, plus a\n10% contingency of $49,761.80 for Chapman Avenue and Batavia Street Left Turn\nSignal Modification Project; and authorize the Mayor and City Clerk to execute on\nbehalf of the City.\nAttachments: Staff Report\nBid Abstract\nContract with California Professional Engineering, Inc.

3.17. Award of Contract to Sequel Contractors, Inc. for Community Development Block\nGrant Fiscal Year 2022-2023 Sycamore and Palmyra Neighborhood Street\nRehabilitation and Americans with Disabilities Act (ADA) Wheelchair Access\nRamp Replacement at Various Locations; Bid No. 22-23.17.\nRecommended Action:\nAward the contract to Sequel Contractors, Inc. of Santa Fe Springs, CA in the total\namount of $938,311.55, representing an original amount of $853,010.50, plus a 10%\ncontingency of $85,301.05, for Community Development Block Grant Fiscal Year\n2022-2023 Sycamore and Palmyra Neighborhood Street Rehabilitation and Americans\nwith Disabilities Act (ADA) Wheelchair Access Ramp Replacement at Various\nLocations; and authorize the Mayor and City Clerk to execute the contract on behalf of\nthe City.\nAttachments: Staff Report\nBid Abstract\nContract

3.18. Authorize purchase of furniture, fixtures, and site furnishings from Interior Office\nSolutions, Inc. dba People Space.\nRecommended Action:\n1. Approve the purchase of furniture from Interior Office Solutions, Inc. dba People\nSpace in the amount of $630,000.\n2. Authorize the City Manager to execute contracts related to the purchase and\ninstallation of furniture, fixtures and equipment from Interior Office Solutions, Inc .\ndba People Space.\n3. Authorize the appropriation of $430,000 from AB3229/COPS Supplemental Law\nEnforcement Services (354) unreserved fund balance to expenditure account\nnumber 354.4011.55131.00000, AB3229/COPS Supplemental Law Enforcement\nServices - Furniture, Machinery, Equipment Additions.\nAttachments: Staff Report\nOMNIA Partners Contract No. 2020000606

3.19. Authorize purchase of signage, traffic control devices, vehicle parts, and labor\nservices for the Public Works Field Services Division.\nRecommended Action:\n1. Approve purchase order for traffic control devices and signage with BC Traffic\nSpecialists for $50,000.\n2. Approve purchase order for parts and services with Irv Seaver Motorcycles for\n$60,000.\n3. Approve purchase order for parts and services with Daniels Tire Service for\n$50,000.\n4.Approve purchase order for parts and services with Pete’s Road Service, Inc. for\n$60,000.\n5. Approve purchase order for parts and services with Quinn Group Inc -Maintenance\nfor $60,000.\n6. Approve purchase order for parts and services with Southern Counties Lubricants\nfor $60,000.\n7. Approve purchase order for parts and services with DWWWVF, Inc. for $60,000.\n8. Approve purchase order for parts and services with West Coast Batteries for\n$40,000.\n9. Approve purchase order for parts and services with Western States Converters &\nTransmissions for $60,000.\nAttachments: Staff Report

3.2. Confirmation of warrant registers dated December 2, 9, 16, and 22, 2022.\nRecommended Action:\nApprove.\nAttachments: Staff Report

3.20. Authorize purchase of seven vehicles for various departments using a\nCooperative Purchasing Agreement.\nRecommended Action:\nApprove the purchase of seven vehicles from National Auto Fleet Group for $316,839.\nAttachments: Staff Report

3.21. Authorize purchase of an uninterruptible power supply from Odyssey Power\nCorporation.\nRecommended Action:\nApprove the purchase and installation of Toshiba 4400 UPS from Odyssey Power\nCorporation in the amount of $78,227.11.\nAttachments: Staff Report\nOdyssey quote OPCQ26827-01

3.22. Participate in a one-time Public Provider Ground Emergency Medical\nTransportation (PP-GEMT) Intergovernmental Transfer (IGT) Program with the\nCalifornia Department of Health Care Services.\nRecommended Action:\nApprove participation with the California Department of Health Care Services in the\ntotal amount of $1,114,313, plus a $111,431 assessment fee to be advanced quarterly\nto the California Department of Health Care Services for managing the PP -GEMT\nprogram, and authorize the Mayor and City Clerk to execute on behalf of the City.\nAttachments: Staff Report\nLetter of Intent to DHCS\nDHCS Managed Care Estimated CY 2023 Net Benefit Calculation\nDHCS PP-GEMT IGT Net Benefit email

3.23. Submittal of annual financial reports for development impact fees for Fiscal Year\n2021-2022.\nRecommended Action:\nReceive and file the annual financial reports relating to Transportation System\nImprovement Program Fees, Park Infill Fees, Fire Protection Facility Fees, Police\nFacility Development Fees, and Library Facilities Development Fees.\nAttachments: Staff Report\nAttachment A - Annual Report for Transportation System\nImprovement Program Fees\nAttachment B - Annual Report for Park Infill Fees\nAttachment C - Annual Report for Fire Protection Facility Fees\nAttachment D - Annual Report for Police Facility Development Fees\nAttachment E - Annual Report for Library Facilities Development\nFees

3.24. Audited Financial Statements and Related Financial Reports for the fiscal year\nended June 30, 2022.\nRecommended Action:\nReceive and file the following documents for the fiscal year ended June 30, 2022:\n1. Annual Comprehensive Financial Report\n2. Audit Communication Letter\n3. Independent Accountants’ Report on Agreed-Upon Procedures Applied to the\nAppropriations Limit Worksheets\n4.Independent Accountants’ Report on Agreed-Upon Procedures Applied to the\nInvestment Portfolio\n5. Air Pollution Reduction Fund Financial Statements and Independent Auditors ’\nReport\n6. Independent Auditors’ Report on Internal Control Over Financial Reporting\n7. Housing Successor Fund Financial Statements\n8. Single Audit of Federally Assisted Grant Programs\nAttachments: Staff Report\nCity of Orange Annual Comprehensive Financial Report and\nSummary of Audit Results\nAudit Communication Letter\nIndependent Accountants' Report on Agreed-Upon Procedures A\npplied to the Appropriations Limit Worksheets\nIndependent Accountants' Report on Agreed-UPon Procedures\nApplied to Investment Portfolio\nAir Polution Reduction Fund Financial Statements and Independent\nAuditors' Report\nIndependent Auditors' Report on Internal Control over Financial\nReporting\nHousing Successor Fund Financial Statements\nSingle Audit of Federally Assisted Grant Programs

3.25. Authorization to apply, accept, and execute agreement for Building Forward:\nLibrary Improvement Grant Program funds; and appropriation of $541,865 in\ndesignated grant funding received from California State Library. Resolution No.\n11427.\nRecommended Action:\n1. Adopt Resolution No. 11427. A Resolution of the City Council of the City of Orange\nauthorizing the application, acceptance, and execution of the agreement for\nBuilding Forward: Library Improvement Grant Program funds from the State of\nCalifornia Budget Act of 2021 (SB 129).\n2. Accept into the City’s budget $541,865 in grant funds from California State Library\ninto the following revenue account numbers in the General Fund:\n$393,365 100.2001.45290.30216 - Building Forward Main Grant\n$ 89,375 100.2001.45290.30217 - Building Forward El Modena Grant\n$ 59,125 100.2001.45290.30218 - Building Forward Taft Grant\n3. Authorize the appropriation of $541,865 into the following expenditure account\nnumbers in the General Fund:\n$393,365 500.2001.56020.30216 - Building Forward Main Grant\n$ 89,375 500.2001.56020.30217 - Building Forward El Modena Grant\n$ 59,125 500.2001.56020.30218 - Building Forward Taft Grant\nAttachments: Staff Report\nResolution No. 11427\nAward Letter - Building Forward Main Library Grant\nAward Letter - Building Forward El Modena Library Grant\nAward Letter - Building Forward Taft Library Grant

3.26. Approval of temporary street closures for approved special events. Resolution\nNo. 11430.\nRecommended Action:\n1. Adopt Resolution No.11430. A Resolution of the City Council of the City of Orange\napproving the temporary closure of sections of public streets for approved special\nevents.\n2. Approve closure of municipal parking lots and temporary suspension of\nneighborhood permit parking restrictions for certain events and dates occurring in\nFiscal Years 2022-2023 and 2023-2024.\nAttachments: Staff Report\nResolution No. 11430\nMap of Municipal Parking Lots\nMap of Permit Parking Area A\nMap of Permit Parking Area D & G\nSite Sketch of South Orange Street at Assistance League Building\nLetters of Request\n4. REPORTS FROM MAYOR SLATER

3.4. Agreement with the County of Orange for Fiscal Year 2021-2022 Edward Byrne\nMemorial Justice Assistance Grant.\nRecommended Action:\n1. Approve the agreement with the County of Orange in the amount of $11,963 for\nFiscal Year 2021-2022 Edward Byrne Memorial Justice Assistance Grant Program;\nand authorize the City Manager to execute on behalf of the City.\n2. Accept into the City’s revenue budget an $11,963 grant from the County of Orange,\ninto revenue account number 353.4011.45150.30214, Federal Grants - 2022 JAG.\n3. Authorize the appropriation of $11,963 into expenditure account number\n353.4011.55131.30214, Equipment - 2022 JAG.\nAttachments: Staff Report\nJAG MOU Award No. 15PBJA-22-GG-02074-JAGX

3.5. Agreement with CSA Holdings, Inc. for maintenance and renovation of City\nsports fields.\nRecommended Action:\nApprove agreement with CSA Holdings, Inc. in an amount of $300,000 for sports field\nmaintenance and renovation; and authorize the Mayor and City Clerk to execute on\nbehalf of the City.\nAttachments: Staff Report\nMaintenance Services Agreement

3.6. Agreement with Pyro Spectaculars, Inc., for fireworks display at the City of\nOrange 3rd of July Celebration.\nRecommended Action:\nApprove agreement with Pyro Spectacular, Inc. in an amount of $125,000; and\nauthorize the Mayor and City Clerk to execute on behalf of the City.\nAttachments: Staff Report\nFireworks Display Agreement

3.7. Agreement with Rotary Club of Orange Plaza for the production of the Annual\nOrange Rotary Plaza Car Show.\nRecommended Action:\nApprove the Agreement for Production of Orange Plaza Car Show with Rotary Club of\nOrange Plaza; and authorize the Mayor and City Clerk to execute on behalf of the City.\nAttachments: Staff Report\nAgreement for Production of Orange Plaza Car Show

3.8. First Amendment to Agreement with Kane, Ballmer & Berkman to provide\nattorney services for affordable housing loans.\nRecommended Action:\n1. Approve the appropriation of $40,000 from the Low & Moderate Income Housing\nAsset Fund (921) unreserved fund balance to expenditure account\n921.6041.51670.00000.\n2. Approve the First Amendment to the Subrecipient Agreement with Kane, Ballmer &\nBerkman increasing compensation by an additional $40,000 to continue attorney\nservices for affordable housing loans.\nAttachments: Staff Report\nFirst Amendment to Agreement with Kane, Ballmer & Berkman

3.9. Fourth Amendment to agreement with Siemens Industry, Inc. for badge printers\nand camera changes.\nRecommended Action:\nApprove amendment with Siemens Industry, Inc. in the amount of $35,889 for\npurchase and implementation of badge printers and camera scope changes; and\nauthorize the Mayor and City Clerk to execute on behalf of the City.\nAttachments: Staff Report\nFourth Amendment to Agreement with Siemens Industry

4.1. City Council Reorganization.\nRecommended Action:\nSelect a Mayor pro tempore and term.\nAttachments: Staff Report

4.2. Consideration of appointment of City Councilmembers to City Regional Boards\nand Committees.\nRecommended Action:\nConfirm Mayor Slater’s recommendations to be presented at the meeting.\nAttachments: Staff Report\nCurrent Council Appointments to City Regional Boards and\nCommittees

4.3. Consideration of revising Resolution No. 10737 establishing the City Council\nRegular Meeting days and times.\nRecommended Action:\nProvide direction to staff.\nAttachments: Staff Report\nResolution No. 10737

4.4. Expansion of Membership of Boards, Committees, and Commissions.

4.5. Health and Welfare Benefits for City Councilmembers.

4.6. Orange Homeless Outreach.

4.7. Meeting with Chief of Police Update.\n5. REPORTS FROM COUNCILMEMBERS\nAn opportunity for Councilmembers to make a brief announcement, report, or request .\nNo action(s) will be taken pursuant to Government Code Section 54954.2(a)(3).

5.1. Highlight Local Business (Gutierrez)

5.2. Chandler/Horowitz Site Update. (Gutierrez)\n6. REPORTS FROM CITY MANAGER\n7. PUBLIC HEARINGS

7.1. Continued Public Hearing to consider Conditional Use Permit No. 3154-21,\nDesign Review No. 5060-21, and Minor Site Plan Review No. 1074, and Zone\nChange No. 1305-21 for a new express car wash facility and associated vacuum\ncanopies located at 1325 West Katella Avenue; and finding that the Zone Change\nwas already considered in the scope of the City of Orange General Plan Program\nEIR, and the project is exempt from CEQA. Ordinance No. 11-22 and Resolution\nNo. 11419. (Continued from November 15, 2022)\nRecommended Action:\n1. Introduce and conduct First Reading of Ordinance No. 11-22. An ordinance of the\nCity Council of the City of Orange approving Zone Change No. 1305-21 rezoning\nproperty located at 1325 West Katella Avenue to Urban Mixed Use to establish\nconsistency between the Urban Mixed Use General Plan land use designation and\nzoning classification in accordance with state law.\n2. Adopt Resolution No. 11419. A Resolution of the City Council of the City of Orange\napproving Conditional Use Permit No. 3154-21, Design Review No.5060-21, and\nMinor Site Plan Review No. 1074-21, and Zone Change No. 1305-21 for the\nconstruction of a new 13,860 square foot automatic drive through express carwash\nfacility with associated vacuum stalls and related site improvements located at 1325\nWest Katella Avenue.\nAttachments: Staff Report\nAttachment 1 Ordinance No. 11-22\nAttachment 2 Resolution No. 11419\nAttachment 4 Site Photographs\nAttachment 3 Vicinity Map\nAttachment 5 September 19, 2022 Planning Commission Staff Report\nAttachment 6 September 19, 2022 Planning Commission Resolution\nNo. PC 16-22\nAttachment 7 September 19, 2022 Planning Commission Resolution\nNo. 24-22\nAttachment 8 September 19, 2022 Planning Commission Meeting\nMinutes\nAttachment 9 August 17, 2022 Design Review Committee Staff\nReport\nAttachment 10 August 17, 2022 Design Review Committee Meeting\nMinutes\nAttachment 11 Project Plans date stamped received October 13,\n2022

7.2. Public Hearing to consider the approval of the HOME Investment\nPartnership-American Rescue Plan Allocation Plan prior to submittal to the\nDepartment of Housing and Urban Development.\nRecommended Action:\n1. Authorize staff to incorporate public comments received at the Public Hearing into\nthe HOME-ARP Allocation Plan.\n2. Approve the HOME-ARP Allocation Plan.\n3. Authorize the City Manager or their designee to make any necessary changes to\nthe Allocation Plan and submit the Allocation Plan to the Department of Housing\nand Urban Development (HUD).\n4. Upon approval of the HOME-ARP Plan from the Department of Housing and Urban\nDevelopment (HUD), accept into the City’s revenue budget $1,572,426.70 in HOME\nInvestment Partnerships Program American Rescue funds into revenue account\nnumber 317.0000.45120.30206, Federal HUD Grants - HOME-ARP Grant.\n5. Upon approval of the HOME-ARP Plan from the Department of Housing and Urban\nDevelopment (HUD), authorize the appropriation of $1,572,426.70 from the HOME\nFund (317) unreserved fund balance to expenditure account\n317.9640.51670.30206 - HOME-ARP Consulting Services.\n6. Authorize the City Manager or their designee to execute documents related to the\nHOME-ARP Allocation Plan on behalf of the City.\nAttachments: Staff Report\nDraft HOME-ARP Allocation Plan