Palm Springs — 2025-04-23

B. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD\nOF MARCH 1 THROUGH MARCH 31, 2025\nRECOMMENDATION:\nReceive and file the report of Staff Authorized Agreements and Purchase Orders for the\nperiod of March 1 through March 31, 2025.

C. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS\nRECOMMENDATION:\nAdopt a resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL\nWARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 03-15-25 AND 03-29-25\nTOTALING $5,217,167.20 AND ACCOUNTS PAYABLE WARRANTS DATED 03-13-25\nAND 03-27-25 TOTALING $12,072,688.82, IN THE AGGREGATE AMOUNT OF\n$17,289,856.02 DRAWN ON BANK OF AMERICA."

D. ACCEPTANCE OF A RESIGNATION FROM THE SUSTAINABILITY COMMISSION\nRECOMMENDATION:\nAccept the resignation of Andrew Forster from the Sustainability Commission, effective\nimmediately.

E. APPROVAL OF AMENDMENT NO. 2 TO THE ALLOCATED POSITIONS AND\nCOMPENSATION PLAN FOR FISCAL YEAR 2024-25\nRECOMMENDATION:\n1. Adopt Resolution No. entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO\nTHE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR\n2024-2025, ADOPTED BY RESOLUTION NO. 25225.”\n2. Authorize the City Manager to execute all documents necessary to effectuate this\naction.

F. AUTHORIZE THE DISPLAY OF THE JUNETEENTH FLAG AT CITY HALL ON JUNE\n19TH\nRECOMMENDATION:\nBy motion, authorize City staff to display the Juneteenth flag at City Hall on June 19th.

G. APPROVAL OF A FUNDING/COOPERATIVE AGREEMENT WITH RIVERSIDE COUNTY\nFLOOD CONTROL AND WATER CONSERVATION DISTRICT (RCFC) AND THE CITY\nFOR THE CONSTRUCTION OF PALM SPRINGS MASTER DRAINAGE PLAN (MDP)\nLINE 6, STAGE 3\nRECOMMENDATION:\n1. Approve a Funding/Cooperative Agreement between the Riverside County Flood\nControl and Water Conservation District and the City of Palm Springs, associated with\nthe construction, operation, and maintenance of flood control improvements identified\nas Palm Springs Master Drainage Plan (MDP) Line 6, Stage 3; and\n2. Authorize the City Manager to execute all necessary documents.

H. AWARD OF A CONTRACT AND APPROVAL OF TASK ORDERS FOR THE 2025\nPAVEMENT REHABILITATION PROJECT (CITY PROJECT NO. 25-01) INCLUDING\nAPPROVAL OF A CONSTRUCTION CONTRACT TO MATICH CORPORATION, A\nCALIFORNIA CORPORATION, IN THE AMOUNT OF $7,903,650; APPROVAL OF A\nTASK ORDER UNDER ON-CALL AGREEMENT NO. A8566 WITH DUDEK, INC., IN AN\nAMOUNT NOT TO EXCEED $205,000 FOR CONSTRUCTION MANAGEMENT AND\nINSPECTION SERVICES; AND APPROVAL OF A TASK ORDER UNDER ON-CALL\nAGREEMENT NO. 23PO41 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP,\nIN AN AMOUNT NOT TO EXCEED $12,900 TO PROVIDE COMMUNITY WORKFORCE\nAGREEMENT ADMINISTRATION\nRECOMMENDATION:\n1. Award a construction contract to Matich Corporation in the amount of $7,903,650 for\nthe 2025 Pavement Rehabilitation, City Project 25-01(“Project”);\n2. Authorize the City Manager to approve a task order for project management and\ninspection services from an on-call engineering services firm, Dudek, Inc., in an\namount not to exceed $205,000;\n3. Authorize the City Manager to approve a task order for Community Workforce\nAgreement (CWA) administration services from an on-call CWA firm, TSG\nEnterprises, Inc., dba The Solis Group, in an amount not to exceed $12,900;\n4. Delegate authority to the City Manager or designee to approve and execute\nconstruction contract change orders up to a total amount of $1,000,000 with all\nchange orders reported to the City Council;\n5. Appropriate $610,000 from the Wastewater Fund balance; and\n6. Authorize the City Manager or his designee to execute all necessary documents.

I. APPROVE CONTRACT SERVICE AGREEMENT 25I099 WITH DIGITAL RADIUS, LLC\nTO PROVIDE PROJECT MANAGEMENT SOFTWARE FOR A FIVE-YEAR TERM\nRECOMMENDATION:\n1. Approve contract services agreement 25I099 with Digital Radius, LLC for a five-year\nterm to provide project management software for an amount not to exceed\n$223,788.07.\n2. Waive the requirement of Section 7.03.02 1(d) of the Palm Springs Municipal Code\nrequiring formal solicitation and accept the informal solicitation process utilized.\n3. Authorize the City Manager or designee to execute all necessary documents.

J. AWARD OF A CONTRACT AND TASK ORDERS FOR THE GENE AUTRY TRAIL WIND\nWALL (CITY PROJECT NO. 18-14) INCLUDING APPROVAL OF A CONSTRUCTION\nCONTRACT TO DEARK E&C INC., A CALIFORNIA CORPORATION, IN THE AMOUNT\nOF $2,195,800; APPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT NO.\nA8569 WITH SOUTHSTAR ENGINEERING & CONSULTING INC., IN AN AMOUNT NOT\nTO EXCEED $240,666 FOR CONSTRUCTION MANAGEMENT AND INSPECTION\nSERVICES; AND APPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT NO.\n23PO41 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP, IN AN AMOUNT\nNOT TO EXCEED $13,920 TO PROVIDE COMMUNITY WORKFORCE AGREEMENT\nADMINISTRATION\nRECOMMENDATION:\n1. Award a construction contract to Deark E&C Inc. in the amount of $2,195,800 for the\nGene Autry Trail Wind Wall, City Project 18-14 (“Project”);\n2. Authorize the City Manager to approve a task order with Southstar Engineering &\nConsulting Inc., in an amount not to exceed $240,666 for construction management\nservices related to the Project;\n3. Authorize the City Manager to approve a task order for Community Workforce\nAgreement (CWA) administration services from an on-call CWA firm, TSG\nEnterprises, Inc., DBA The Solis Group, in an amount not to exceed $13,920;\n4. Delegate authority to the City Manager or designee to approve and execute\nconstruction contract change orders up to a total amount of $439,160 with all change\norders reported to the City Council;\n5. Appropriate $551,790 from the Capital Fund balance; and\n6. Authorize the City Manager or his designee to execute all necessary documents.

K. AWARD OF A CONTRACT AND TASK ORDERS FOR THE INDIAN CANYON SEWER\nPROJECT (CITY PROJECT NO. 01-11B) INCLUDING A CONSTRUCTION CONTRACT\nTO GRBCON INC, A CALIFORNIA CORPORATION, IN THE AMOUNT OF $8,108,067;\nAPPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT A8568 WITH NV5,\nINC. IN AN AMOUNT NOT TO EXCEED $526,654 FOR CONSTRUCTION\nMANAGEMENT AND INSPECTION SERVICES; AND APPROVAL OF A TASK ORDER\nUNDER ON-CALL AGREEMENT NO. 23PO41 WITH TSG ENTERPRISES, INC., DBA\nTHE SOLIS GROUP, IN AN AMOUNT NOT TO EXCEED $27,000 TO PROVIDE\nCOMMUNITY WORKFORCE AGREEMENT ADMINISTRATION.\nRECOMMENDATION:\n1. Award a construction contract to GRBCON Inc., in the amount of $8,108,067 for the\nconstruction of the Indian Canyon Sewer, City Project 01-11B (“Project”).\n2. Authorize the Task Order with NV5, Inc., an on-call Construction Management\nServices consultant, in an amount not to exceed $526,654 for construction\nmanagement services and inspection services related to the Project;\n3. Authorize the City Manager to approve a task order for Community Workforce\nAgreement (CWA) administration services from an on-call CWA firm, The Solis group,\nin an amount not to exceed $27,000;\n4. Delegate authority to the City Manager or designee to approve and execute\nconstruction contract change orders up to a total amount of $1,225,000 with all\nchange orders reported to the City Council.\n5. Appropriate $9,916,721 from the Wastewater Fund Balance.\n6. Authorize the City Manager or his designee to execute all necessary documents.

L. ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT\nOF $18,815, APPROVE AN INTERLOCAL AGREEMENT WITH OTHER PARTICIPATING\nRIVERSIDE COUNTY CITIES AND THE COUNTY OF RIVERSIDE, AND AUTHORIZE\nADMINISTRATION OF THE GRANT\nRECOMMENDATION:\n1. Approve the acceptance of a grant award from the United States Department of\nJustice in the amount of $18,815 for the 2023 Justice Assistance Grant (JAG)\nProgram.\n2. Approve Interlocal Agreement 25G092 with the County of Riverside and various cities\nwithin Riverside County, authorizing the County of Riverside to administer the grant\non behalf of participating agencies.\n3. Authorize the City Manager to execute all necessary documents.

M. REJECT ALL BIDS FOR THE AIRPORT BAGGAGE HANDLING SYSTEM IN-LINE\nSCREENING PROJECT, AIRPORT PROJECT PSP-04\nRECOMMENDATION:\n1. Reject the bid received on March 20, 2025 for the Airport Baggage Handling System\nIn-Line Screening, Airport Project PSP-04 (the “Project”); and\n2. Authorize Staff to rebid the Project.

N. RATIFYING THE ANNUAL ADJUSTMENT OF THE ACCESS LINE RATE PURSUANT TO\nPALM SPRINGS MUNICIPAL CODE 3.39.050 APPROVED BY VOTERS BY MEASURE\n“G”\nRECOMMENDATION:\nAdopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, RATIFYING THE ANNUAL ADJUSTMENT OF THE\nACCESS LINE RATE PURSUANT TO PALM SPRINGS MUNICIPAL CODE §3.39.050\nAPPROVED BY VOTERS BY MEASURE “G”

O. APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) AND\nAUTHORIZATION TO BID THE PALM SPRINGS PUBLIC LIBRARY RENOVATION\nPROJECT, CITY PROJECT 16-08\nRECOMMENDATION:\n1. Approve the plans, specifications and estimate and authorize Staff to advertise and\nsolicit bids for the Palm Springs Public Library Renovation Project, City Project 16-08\n(“the Project”).\n2. Authorize the City Manager to execute all necessary documents.

P. APPROVE CONTRACT SERVICES AGREEMENT NO. 25P094 WITH CONSTANT\nTECHNOLOGIES, INC., FOR REAL TIME OPERATIONS CENTER FOR PALM SPRINGS\nPOLICE DEPARTMENT\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 25P094 with Constant Technologies, Inc.\nto provide design, delivery, installation, and project management to set up a Real\nTime Operations Center in an amount not to exceed $518,742.17.\n2. Authorize the City Manager or designee to execute all necessary documents.

Q. APPROVE CONTRACT SERVICE AGREEMENT NO. 25S064 WITH VERIZON\nCONNECT FLEET USA LLC, TO PROVIDE VEHICLE TELEMATICS AND GPS\nMONITORING SERVICES\nRECOMMENDATION:\n1. Approve Contract Service Agreement 25S064 with Verizon Connect Fleet USA LLC,\nto provide vehicle telematic GPS monitoring services in the amount not to exceed\n$259,934, for an initial three-year term beginning April 28, 2025, through April 27,\n2028, with two one-year extension options at the City’s sole discretion;\n2. Authorize the City Manager or designee to execute any necessary documents.

R. SECOND READING AND ADOPTION OF ORDINANCE NO. 2110, “AN ORDINANCE OF\nTHE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nSECTION 2.29.010 OF THE PALM SPRINGS MUNICIPAL CODE TO EXPAND THE\nPLANNING COMMISSION TO EIGHT MEMBERS, SEVEN VOTING MEMBERS AND\nONE NON-VOTING MEMBER.”\nRECOMMENDATION:\nWaive the second reading of text in its entirety, read by title only, and adopt Ordinance No.\n2110, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,\nCALIFORNIA, AMENDING SECTION 2.29.010 OF THE PALM SPRINGS MUNICIPAL\nCODE TO EXPAND THE PLANNING COMMISSION TO EIGHT MEMBERS, SEVEN\nVOTING MEMBERS AND ONE NON-VOTING MEMBER.”\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate\ndiscussion are considered at this time.

A. ADOPT A RESOLUTION APPROVING THE 2025–2029 CONSOLIDATED PLAN, THE\n2025 ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE, THE 2025–2026\nCOMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN, AND THE\nCOMMUNITY DEVELOPMENT BLOCK GRANT BUDGET FOR FISCAL YEAR 2025–\n2026; AUTHORIZING SUBMITTAL OF THE PLANS AND BUDGET TO THE U.S.\nDEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND AUTHORIZING THE\nCITY MANAGER TO EXECUTE ALL ASSOCIATED AGREEMENTS; AND APPROVE\nTHE UPDATED OWNER-OCCUPIED HOME REHABILITATION PROGRAM\nGUIDELINES\nRECOMMENDATION:\n1. Open the Public Hearing for public testimony.\n2. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF PALM SPRINGS, CALIFORNIA, APPROVING THE 2025–2029 CONSOLIDATED\nPLAN, 2025 ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE, 2025–\n2026 COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN, AND\nCOMMUNITY DEVELOPMENT BLOCK GRANT BUDGET FOR FISCAL YEAR\n2025–2026; AUTHORIZING SUBMITTAL OF THE PLANS AND BUDGET TO THE\nU.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND\nAUTHORIZING THE CITY MANAGER TO EXECUTE ALL ASSOCIATED\nAGREEMENTS.”\n3. Approve the updated Owner-Occupied Home Rehabilitation Program Guidelines.

B. CONDUCT A PUBLIC HEARING UNDER SECTION 53083 OF THE CALIFORNIA\nGOVERNMENT CODE AND UNDER CHAPTER 5.26 OF THE CITY’S HOTEL\nOPERATIONS INCENTIVE PROGRAM, APPROVE A HOTEL OPERATIONS COVENANT\nBETWEEN THE CITY OF PALM SPRINGS AND NEW CHURCH II, LLC, A NEVADA\nLIMITED LIABILITY COMPANY, AND ARENAS BELARDO PS, LLC, A NEVADA\nLIMITED LIABILITY COMPANY, AND CAHUILLA CHURCH, LLC, A NEVADA LIMITED\nLIABILITY COMPANY, COLLECTIVELY THE OWNER\nRECOMMENDATION:\n1. Open the public hearing and receive public testimony; and,\n2. Approve a Hotel Operations Covenant Agreement with The Orchid Tree Hotel and\nOwner; and,\n3. Authorize the City Manager and City Attorney to make non-substantive changes and\nexecute all necessary documents related to the subsidy.

C. REVIEW AND ADOPTION OF THE USER FEE STUDY/COST ALLOCATION PLAN AND\nREVISED COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2025/2026\nRECOMMENDATION:\n1. Open the Public Hearing and accept public testimony on the Comprehensive Fee\nSchedule.\n2. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF PALM SPRINGS, CALIFORNIA, APPROVING A USER FEE STUDY AND COST\nALLOCATION PLAN, MODIFYING AND APPROVING CERTAIN USER FEES AND\nCHARGES AND ADOPTING THE COMPREHENSIVE FEE SCHEDULE FOR\nFISCAL YEAR 2025/2026.”\n3. Direct the City Manager and Director of Finance and Treasurer to incorporate the\napproved user fees and make other modifications thereto as may otherwise be\nnecessary.\n3. BUSINESS & LEGISLATIVE: NONE