Pasadena — 2023-04-24

A. Annual Comprehensive Financial Report

B. Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other\nMatters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (This\nreplaces what was called the “Management Letter.”)

C. Pasadena Center Operating Company Basic Financial Statements

D. Rose Bowl Operating Company Basic Financial Statements

E. Pasadena Community Access Corporation Basic Financial Statements

F. Pasadena Fire and Police Retirement System Basic Financial Statements

G. Air Quality Improvement Fund Financial Statements and Compliance Report

H. Pasadena Housing Successor Basic Financial Statements

I. Foothill Workforce Development Board Basic Financial Statements

J. Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit (Gann Limit)

K. Independent Accountants’ Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal\nRevenue Code Section 457 Deferred Compensation Program

L. The Auditors’ Communications with the City’s Finance/Audit Committee

M. Single Audit Report

1. AUTHORIZATION TO APPLY FOR ENCAMPMENT RESOLUTION FUNDING WITH THE STATE OF CALIFORNIA\nBUSINESS, CONSUMER SERVICES AND HOUSING AGENCY; APPROVAL OF CONTRACT WITH\nUNION STATION HOMELESS SERVICES SUBJECT TO AWARD OF STATE FUNDS (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant\nto State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to\nprojects that may have an effect on the environment;\n(2) Authorize the submittal of an application for State of California Encampment Resolution Funding, Round 2 for\neligible programs and activities that serve people experiencing unsheltered homelessness living in encampments;\n(3) Authorize the City Manager to certify or execute, and the City Clerk to attest, the application and all other\ndocuments, agreements and amendments related to the application and subsequent State award;\n(4) Authorize the City Manager to enter into a contract with Union Station Homeless Services to co-administer the\nproposed project, should the application be selected for funding, in an amount no greater than what is awarded by\nthe State, and with the contract term concluding on June 30, 2026. Competitive bidding is not required pursuant to\nCity Charter Section 1002(F), contracts for professional or unique services. To the extent that this grant funding is\nsubject to City procurement requirements, grant the proposed contract an exemption from the Competitive Selection\nprocess pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests\nare served; and\n(5) Authorize the City Manager to approve no-cost amendments to the contract with Union Station Homeless\nServices which may extend the term beyond June 30, 2026.

10. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nAPPOINTMENT OF MARIE-CLAUDE FARES TO THE DESIGN COMMISSION (At Large Nomination/District 7)\nCity Attorney\nCity Clerk/Secretary

11. APPROVAL OF THE INITIAL TERMS FOR FOUR AT-LARGE MEMBERS OF THE PASADENA RENTAL\nHOUSING BOARD (PRHB)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions contained in the agenda report, as well as the actions taken by the City Council\nat the April 19, 2023 Special meeting, are exempt from review pursuant to the California Environmental Quality Act\n(“CEQA”) in accordance with State CEQA Guidelines § 15061(b)(3), the “common sense” provision that CEQA only\napplies to projects that may have a significant effect on the environment; and\n(2) Approve the initial terms of the At-Large Members appointed to the Pasadena Rental Housing Board, as\nfollows:\n· Lourdes Gonzalez as Pasadena Rental Housing Board At-Large Member to serve a four-year initial term\n· Arnold Siegel as Pasadena Rental Housing Board At-Large Member to serve a four-year initial term\n· Allison Henry as Pasadena Rental Housing Board At-Large Member to serve a two-year initial term\n· Adela Torres as Pasadena Rental Housing Board At-Large Member to serve a two-year initial term

12. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2023-0277 John Hernandez $\n351.54\n2023-0287 Amelia Caltacci\n10,000.00+\n2023-0279 Anthony Jenkins Not\nstated\n2023-0280 Marti Mackey\n25,000.00+\n2023-0281 Jose Raul Cordero\n315.95

13. CITY MANAGER’S RECOMMENDED FISCAL YEAR (FY) 2024 - 2028 CAPITAL IMPROVEMENT PROGRAM\nBUDGET\nRecommendation: It is recommended that the City Council:\n(1) Open the public hearing on the City Manager’s Recommended FY 2024 - 2028 Capital Improvement Program\n(CIP) Budget; and\n(2) Continue the public hearing to each subsequent regular meeting of the City Council until the City Council\ndetermines that the public hearing may close and then formally adopt the FY 2024 - 2028 CIP Budget.

14. AGREEMENT OF PURCHASE AND SALE BETWEEN KAISER FOUNDATION HEALTH PLAN INC., AND THE\nCITY OF PASADENA, FOR THE PROPERTY COMMONLY KNOWN AS 450 NORTH LAKE AVENUE,\nLOCATED IN THE CITY OF PASADENA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APN NOS.\n5732-017-017 AND 5732-017-018 AND AMEND THE FISCAL YEAR (FY) 2023 OPERATING BUDGET BY AN\nAMOUNT NOT-TO-EXCEED $12,000,000\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed acquisition of the subject property is being undertaken without plans for any specific use\nor development of the property at this time and therefore the mere change in title ownership does not have the\npossibility of causing any potentially significant impact on the environment, and on that basis, is exempt from\nenvironmental review under the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)\n(3) under the common sense exemption because it can be seen with certainty that the change in title ownership of\nthe property has no possibility of having a significant effect on the environment;\n(2) Find that the proposed acquisition of the subject property is consistent with the City’s adopted General Plan;\n(3) Authorize the City Manager to execute an Agreement of Purchase and Sale between KAISER FOUNDATION\nHEALTH PLAN INC., and the CITY OF PASADENA, for the property commonly known as 450 North Lake Avenue,\nlocated in the City of Pasadena, County of Los Angeles, State of California, APN Nos. 5732-017-017 and 5732-017-\n018 for an amount not-to-exceed $12,000,000, concurrent with the County of Los Angeles Board of Supervisor’s\napproval of an agreement of fiscal partnership with the City; and\n(4) Amend the FY 2023 Operating Budget by transferring up to $12,000,000 from the American Rescue Plan Act\nFund (244) to the General Fund (101) for the purchase of property.

2. CONTRACT AUTHORIZATION WITH STEP UP ON SECOND STREET INC., TO PROVIDE SUPPORTIVE\nSERVICES TO ELIGIBLE PARTICIPANTS RECEIVING TENANT-BASED RENTAL ASSISTANCE (Housing\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended action in the agenda report is exempt from the California Environmental Quality\nAct ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA\nonly applies to projects that may have an effect on the environment;\n(2) Authorize the City Manager to enter into a contract with Step up on Second Street Inc., as the result of a\ncompetitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, for a total not-to-\nexceed amount of $175,000 with an initial grant term beginning in calendar year 2023 and ending January 31, 2024\nto provide intensive case management supportive services to eligible participants receiving a Continuum of Care\ntenant-based rental assistance voucher. Competitive bidding is not required pursuant to City Charter Section\n1002(F), contracts for professional or unique services; and\n(3) Authorize the City Manager to execute contract amendments for five consecutive years with additional funding\nnot-to-exceed $175,000 each year with the grant term beginning February 1, 2024 as set forth in the agenda report.

3. AUTHORIZE THE PURCHASE OF 15 PUBLIC TRANSIT VEHICLES INCLUDING THE FIRST ZERO EMISSION\nVEHICLE FOR PASADENA TRANSIT TO REPLACE AGING VEHICLES AND PROVIDE MORE\nCAPACITY (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act\n(“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (common sense);\n(2) Authorize the City Manager to enter into the following contracts:\na. New Flyer of America Inc., for the procurement of nine larger capacity Xcelsior 35-foot Renewable Natural\nGas (RNG) buses and one 35-foot Battery Electric Bus (BEB) and chargers for Pasadena Transit in an amount\nnot- to-exceed $8,208,411 including a contingency of $354,887 (5%);\nb) Creative Bus Sales Inc., for the procurement of two Starcraft Allstar, Ford E450 25-foot RNG shuttles for\nPasadena Transit in an amount not-to-exceed $399,441 including a contingency of $15,363 (4%); and\nc) RO Truck & Equipment, LLC for the procurement of three Sunset, Ram Promaster low-floor unleaded vans\nfor Pasadena Dial-A-Ride in an amount not-to-exceed $399,021 including a contingency of $15,347 (4%); and\n(3) Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H)\ncontracts with other governmental entities or their contractors for labor, materials, supplies or services, and\nPasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.\nTPA

4. AUTHORIZATION TO ENTER INTO A CONTRACT WITH NWN CORPORATION TO PROVIDE MICROSOFT\nTEAMS PHONE SYSTEM AND FIVE9 CLOUD CONTACT CENTER IMPLEMENTATION INCLUDING\nCALLING PLANS WITH TECHNICAL SUPPORT IN AN AMOUNT NOT-TO-EXCEED $1,177,697 FOR 26\nMONTHS (Dept. of Information Technology)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act\n(“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that\nCEQA only applies to projects that may have an effect on the environment;\n(2) Authorize the City Manager to enter into a contract with NWN Corporation to provide Microsoft Teams Phone\nSystem and Five9 Contact Center implementation including calling plans with 24/7 technical support for an amount\nnot-to-exceed $1,177,697 for a 26-month period through June 30,2025, which includes a ten percent contingency on\nthe base implementation cost only. Neither competitive bidding nor competitive selection are required pursuant to\nCity Charter section 1002(H), and Pasadena Municipal code section 4.08.049(A)(3), contracts with other\ngovernmental entities;\n(3) Authorize the City Manager to execute future contract extensions in accordance with prevailing pricing through\nthe State of California’s CALNET NextGen contract for as long as the City utilizes the Microsoft Teams phone\nsystem; and\n(4) Rescind the contract award in response to specifications for Microsoft Teams Phone System-Cloud PBX\nImplementation originally awarded to NTT America Inc., on June 13, 2022, for $1,881,965.\nTPA

5. CONTRACT AWARD TO MOORE IACOFANO GOLSTMAN INC., TO FURNISH AND DELIVER A SAFE SPEED\nMEDIA AND OUTREACH CAMPAIGN FOR A TOTAL NOT-TO-EXCEED $85,000 (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act\n(CEQA) in accordance with Section 15061(b)(3) the “common sense” provision that CEQA only applies to projects\nthat may have an effect on the environment; and\n(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified\nby Section 4.08.047 of the Pasadena Municipal Code, with Moore Iacofano Goltsman Inc. (MIG), for a Safe\nSpeed Media and Outreach Campaign in an amount not- to-exceed $85,000. Competitive price bidding is not\nrequired pursuant to City Charter Section 1002(F) contracts for professional or unique services.

6. AUTHORIZE CONTRACT WITH ROTORCRAFT SUPPORT INC., FOR PURCHASE OF AND INSTALLATION OF\nONE WESCAM MX-10 EO/IR CAMERA SYSTEM FOR A TOTAL OF $495,000 (Police Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act\n(CEQA) Guidelines Section 15061(b)(3), the “common sense” provision that CEQA applies only to projects that may\nhave an effect on the environment; and\n(2) Accept the bid dated March 20, 2023, submitted by Rotorcraft Support Inc., in response to specifications for\none Wescam MX-10 camera purchase and helicopter installation; and authorize the City Manager to enter into a\ncontract not-to-exceed $495,000, which includes the base contract amount of $483,000 and a contingency of\n$12,000 to provide for any necessary change orders.\nTPA

7. AWARD OF PURCHASE ORDER TO DOOLEY ENTERPRISES INC., FOR PURCHASE OF AMMUNITION FOR\nTRAINING PURPOSES FOR A NOT-TO-EXCEED AMOUNT OF $150,000 (Police Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the project proposed herein is exempt under the California Environmental Quality Act (CEQA)\nGuidelines Section 15061(b)(3), the “common sense” provision that CEQA applies only to projects that may have an effect\non the environment; and\n(2) Accept the bid dated February 27, 2023 submitted by Dooley Enterprises Inc., in response to specification for\npractice and duty ammunition for $150,000 and authorize the issuance of a purchase order with Dooley Enterprises\nInc., in an amount not-to-exceed $450,000 over a one-year period with an option for two additional one-year terms,\nat the discretion of the City Manager, for a maximum total contract length of three years, subject to Consumer Price\nIndex Adjustments. The base amount of the contract over three years is $394,764 with a contingency of $44,236 to\nprovide for any additional duty ammunition if needed.\nTPA

8. FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM (Public\nWorks Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act\n(CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines,\nand as such, are not subject to environmental review; and\n(2) Amend the Fiscal Year 2023 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the\nagenda report

9. FINANCE COMMITTEE: FISCAL YEAR JUNE 30, 2022 ANNUAL FINANCIAL REPORTS (Finance Dept.)\nRecommendation: It is recommended that the following reports for the year ended June 30, 2022, be reviewed,\ndiscussed, and filed by the City Council and/or the Successor Agency to the Pasadena Community Development\nCommission: