Pasadena — 2024-10-28

A. PRESENTATION BY STATE SENATOR ANTHONY PORTANTINO ON STATE OF THE STATE

B. PRESENTATION BY ASSEMBLYMEMBER CHRIS HOLDEN ON THE STATE OF THE STATE (To be\nheard at 8:00 p.m., or thereafter)\nPUBLIC COMMENT ON MATTERS NOT ON THE AGENDA\nPublic comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the\nconclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this\ntime if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the\nmeeting agenda, except that members of the City Council or staff may briefly respond to statements made or\nquestions posed by persons exercising public testimony rights (Government Code Section 54954.2).\nCONSENT CALENDAR\n(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless\nremoved for separate discussion. There will be one opportunity for public comment on all consent items.\nComments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the\ncircumstances.)\nCity Manager/Executive Director

1. AUTHORIZE THE CITY MANAGER TO AMEND CITY CONTRACT NO. 32191 WITH GOLDEN STAR\nTECHNOLOGY INC., TO INCREASE THE NOT-TO-EXCEED AMOUNT BY $250,000 AND TO\nEXTEND THE CONTRACT TERM BY ONE YEAR FOR THE PURCHASE AND INSTALLATION OF\nVIDEO CONFERENCING TECHNOLOGY SOLUTIONS (DoIT)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended actions in the agenda report are exempt from the California\nEnvironmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common\nSense” exemption that CEQA only applies to projects that may have an effect on the environment;\n(2) Authorize the City Manager to amend Contract No. 32191 with Golden Star Technology Inc., to\nincrease the contract amount by $250,000 thereby increasing the total not-to-exceed amount from $361,167\nto $611,167 and to extend the contract term for one year, to December 31, 2025. Competitive bidding is not\nrequired pursuant to City Charter Section 1002(F) contracts for professional or unique services; and\n(3) To the extent this could be considered a separate procurement subject to the Competitive Selection\nProcess, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena\nMunicipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.\nTPA

10. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32054 WITH FIRST TRANSIT INC.,\nFOR FIXED ROUTE AND DIAL-A-RIDE TRANSIT SERVICES TO INCLUDE THE OPTIONAL\nSERVICE LEVEL FOR TWO ADDITIONAL ROUTES AND INCREASE THE CONTRACT AMOUNT BY\n$8,812,205 TO A NOT-TO-EXCEED AMOUNT OF $75,905,467 (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand\n15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is\nrequired;\n(2) Authorize the City Manager to amend Contract No. 32054 with First Transit Inc., for fixed route and\nDial-A-Ride transit services to include the Optional Service Level for two additional routes and increase the\ncontract amount by $8,812,205 through June 30, 2028, to a not-to-exceed amount of $75,905,467, which\nincludes the base contract amount of $73,694,628 and a contingency of $2,210,839 (3%) to provide for any\nnecessary change orders; and\n(3) To the extent the amendment to Contract No. 32054 could be considered a separate procurement\nsubject to the Competitive Selection Process, grant an exemption pursuant to Pasadena Municipal Code\n(PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. Competitive price\nbidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.

11. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32227 WITH COMMLINE INC., FOR\nEMERGENCY VEHICLE OUTFITTING, INCREASING THE CONTRACT AMOUNT BY $483,000\nFOR A TOTAL NOT-TO-EXCEED AMOUNT OF $733,000 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption\nset forth in State CEQA Guidelines Section 15061(b)(3), that CEQA only applies to projects that may have\na significant effect on the environment;\n(2) Authorize the City Manager to amend Contract No. 32227 for emergency vehicle outfitting with\nCommline Inc., increasing the contract by $483,000 for a grand total amount not-to-exceed $733,000 over\noriginal five-year term ending March 1, 2027, which is consistent with the bid specifications for the proposed\nproject and subject to the same contract terms and conditions.

12. AUTHORIZE THE CITY MANAGER TO AMEND THE EXISTING LEASE AGREEMENT (CONTRACT NO.\n24,011) WITH 199 S. LOS ROBLES, LLC, SAND 199 LOS ROBLES, LLC AND ROBLES SM,\nLLC FOR THE PREMISES LOCATED AT 199 S. LOS ROBLES AVE., SUITE #550/580, INCREASING\nTHE LEASE AMOUNT BY $32,015 OVER 36 MONTHS FOR A TOTAL AMOUNT NOT-TO-\nEXCEED $528,527 FOR RISK MANAGEMENT DIVISION OFFICES (Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1) Find that the leasing of 199 S. Los Robles Avenue is categorically exempt from the California\nEnvironmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines Section 15301 (Existing Facilities)\nthere are no features that distinguish this project from others in the exempt classes, and therefore, there\nare no unusual circumstances; and\n(2) Authorize the City Manager to execute an amendment to lease agreement (Contract No. 24,011)\nwith 199 S. Los Robles, LLC, Sand 199 Los Robles, LLC, and Robles SM, LLC, increasing the lease\namount by $32,015 over 36 months for a total amount not-to-exceed $528,527 for the office space located\nat 199 S. Los Robles Avenue incorporating the terms and conditions generally described in agenda\nreport, and to execute any other related agreements necessary to effectuate the transaction, including non-\nsubstantial revisions.

13. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT\nAGREEMENT WITH THE FEDERAL HIGHWAY ADMINISTRATION TO ACCEPT SAFE STREETS AND\nROADS FOR ALL (SS4A) PLANNING AND DEMONSTRATION GRANT IN THE AMOUNT NOT-TO-\nEXCEED $1,556,520 (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the actions in the agenda report are exempt from the California Environmental Quality Act\n(“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); the “Common Sense” exemption;\n(2) Authorize the City Manager to enter into a contract with the Federal Highway Administration\n(FHWA) for the Safe Streets and Roads for All (SS4A) Planning and Demonstration grant in the amount not-to-\nexceed $1,556,520 and execute any subsequent agreements regarding the grant award; and\n(3) Amend the Department of Transportation’s FY 2025 operating budget to receive and appropriate\n$778,260 as detailed in the fiscal impact section of the agenda report.

14. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH\nHOMEAWAY.COM INC., FOR THE COLLECTION OF TRANSIENT OCCUPANCY TAX AND\nTOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is statutorily exempt from the California\nEnvironmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and\nCharges); and\n(2) Authorize the City Manager to execute an agreement with HomeAway.com Inc. (HomeAway), to\ncollect Transient Occupancy Taxes (TOT) and Tourism Business Improvement District Assessments (TBID)\non behalf of Pasadena residents who rent their residences to others using the various HomeAway\napplications and platforms.

15. FINANCE COMMITTEE: APPROVE THE COMMITMENT OF GENERAL FUND BALANCE FOR THE\nGENERAL FUND EMERGENCY CONTINGENCY COMMITMENT FOR $48,552,000 AND\nGENERAL FUND OPERATING RESERVE FOR $16,184,000 FOR FISCAL YEAR 2024 (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that that the proposed action in the agenda report is not a “project” subject to the California\nEnvironmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the\nmeaning 15378(b), and as such, no environmental document pursuant to CEQA is required; and\n(2) Adopt a resolution approving the City of Pasadena General Fund Emergency Contingency\ncommitment of $48,552,000 and General Fund Operating Reserve commitment of up to $16,184,000 (with the\nfinal amount to be determined upon conclusion of Fiscal Year (FY) 2024 financial statement preparation\nbased solely on General Fund sub-fund 101) from fund balance of the General Fund for FY 2024.\nRESOLUTION

16. MUNICIPAL SERVICES COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A POWER\nSALES AGREEMENT CONTRACT WITH SOUTHERN CALIFORNIA PUBLIC POWER\nAUTHORITY FOR RENEWABLE SOLAR ENERGY FOR AN AMOUNT NOT-TO-EXCEED $137,197,368\nFOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality\nAct (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption;\n(2) Authorize the City Manager to enter into a contract with Southern California Public Power Authority\n(“SCPPA”) for the purchase of renewable energy that includes daily delivery of a maximum of 50\nmegawatts (“MW”) from the Grace Orchard Solar Facility during a 20-year contract term beginning\nDecember 1, 2027, for a total amount not-to-exceed $137,197,368. Competitive price bidding is not required\npursuant to City Charter Section 1002(H) (Contracts with other governmental entities), and competitive\nselection is not required pursuant to Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other\ngovernmental entities; and\n(3) Authorize Pasadena Water and Power’s (“PWP”) General Manager to execute documents\npertaining to operational and administrative matters directly related to the contract.\nCORRESPONDENCE - 10/22/2024 MSC

17. MUNICIPAL SERVICES COMMITTEE: DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE\nAMENDING PASADENA MUNICIPAL CODE CHAPTER 13.04 TO REMOVE DIRECT ACCESS\nPROVISIONS AND RELATED TARIFFS, AND AMENDING LONG-TERM CONTRACT PROVISIONS\n(Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions in the agenda report are exempt from the California Environmental\nQuality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)\n(Common Sense Exemption); and\n(2) Direct the City Attorney to prepare an ordinance and return within 60 days, amending the Pasadena\nMunicipal Code (“PMC”) Chapter 13.04, the light and power rate ordinance to:\na. Remove Sections 13.04.095 – Direct access service, 13.04.096 – Direct access transition charge,\n13.04.097 – Direct access service charge; and\nb. Amend PMC Section 13.04.075 – Long-term contracts, to remove equity adjustments and\nassociated provisions.

18. MUNICIPAL SERVICES COMMITTEE: DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE\nAMENDING PASADENA MUNICIPAL CODE CHAPTER 13.04 TO INCREASE ELECTRIC\nUTILITY ASSISTANCE PROGRAM MONTHLY BENEFITS AND RELATED CHANGES (Water & Power\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is statutorily exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and\nCharges); and\n(2) Direct the City Attorney to prepare an ordinance amending the Light and Power Rate Ordinance,\nChapter 13.04, Sections 13.04.040 and 13.04.045 of the Pasadena Municipal Code implementing the\nchanges to the Electric Utility Assistance Program as described in the agenda report. (To be discussed and\nconsidered concurrently with Item No. 25, including for public comment purposes.)\nCity Council

19. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nAPPOINTMENT OF ALEXANDER BLISS TO THE PASADENA COMMUNITY ACCESS CORPORATION\nBOARD (District 5 Nomination)\nCity Attorney\nCity Clerk/Secretary\n20a. APPROVAL OF MINUTES\nAugust 28, 2023 Pasadena Public Financing Authority\n20b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2025-0075 Progressive $ <10,000.00\n2025-0076 Dennis Demesa 3,000.00\n2025-0077 Jiedong Guan\n10,000.00+\n2025-0078 Marilyn Green 3,100.00\n2025-0079 Chandece Irene Hamilton 800.00\nOLD BUSINESS: None

2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MINSAIT ADVANCED\nCONTROL SYSTEMS INC., FOR SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM\nSUPPORT SERVICES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $745,000 FOR THE WATER AND\nPOWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is\nrequired;\n(2) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City\nCharter Section 1002(F), contracts for professional or unique services, with Minsait Advanced Control|\nSystems Inc. (“ACS”), for Supervisory Control and Data Acquisition System (“SCADA”) Support Services for\nthe Water and Power Department in an amount not-to-exceed a grand total of $745,000 for five years,\nwhich includes the option for two additional one-year extensions or an amount not-to-exceed $310,000,\nwhichever occurs first, at the discretion of the City Manager; and\n(3) Grant the recommended contract an exemption from the Competitive Selection process pursuant to\nPasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served.\nTPA

3. AUTHORIZATION TO ENTER INTO INDIVIDUAL CONTRACTS WITH GEOSYNTEC CONSULTANTS\nINC., AND RICHARD C. SLADE & ASSOCIATES LLC TO PROVIDE ON-CALL\nHYDROGEOLOGICAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $1,750,000 PER CONTRACT\nFOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is\nrequired;\n(2) Authorize the City Manager to enter into a contract without competitive bidding pursuant to the City\nCharter Section 1002(F) “Contract for professional or unique services” with Geosyntec Consultants Inc.\n(“Geosyntec”), for an amount not-to-exceed $1,750,000 or five years, whichever comes first, as the result of\na competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, to provide on-\nall hydrogeological services; and\n(3) Authorize the City Manager to enter into a contract without competitive bidding pursuant to the City\nCharter Section 1002(F) “Contract for professional or unique services” with Richard C. Slade & Associates\nLLC (“RCS”) for an amount not-to-exceed $1,750,000 or five years, whichever comes first, as the result of a\ncompetitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, to provide on- all hydrogeological services.

4. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32757 WITH G&W ELECTRIC\nCOMPANY TO INCREASE THE CONTRACT AMOUNT BY $4,000,000 FOR MEDIUM VOLTAGE\nDISTRIBUTION SWITCHES FOR A REVISED AMOUNT NOT-TO-EXCEED $11,332,000 FOR THE\nWATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and State CEQA Guidelines Sections\n5060(c)(2), 15060(c)(3), and 15378, and as such, no environmental document pursuant to CEQA is\nrequired for the project; and\n(2) Authorize the City Manager to amend Contract 32757 with G&W Electric Company (“G&W”) to\nincrease the contract amount by $4,000,000, thereby increasing the grand total to a not-to-exceed amount of\n$11,332,000. The procurement complied with the Pasadena Municipal Code Section 4.08.045 for\nCompetitive Bidding.

5. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 31789 WITH BLUSKY RESTORATION\nCONTRACTORS TO INCREASE THE CONTRACT AMOUNT BY $900,000 FOR ASBESTOS\nABATEMENT AND REMEDIATION FOR A REVISED NOT-TO-EXCEED AMOUNT OF $1,600,000 FOR\nTHE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)\n(3),\nand 15378, and as such, no environmental document pursuant to CEQA is required for the project;\n(2) Authorize the City Manager to amend Contract No. 31789 with BluSky Restoration Contractors, LLC\n(“BluSky”) to increase the contract amount by $900,000, thereby increasing the grand total to a not-to-\nexceed amount of $1,600,000, which includes the option for two additional one-year extensions, or an\namount not-to-exceed $500,000, whichever occurs first, at the discretion of the City Manager; and\n(3) To the extent the amendment to Contract No. 31789 could be considered a separate procurement\nsubject to the Competitive Selection Process, grant the contract an exemption pursuant to Pasadena\nMunicipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. This\ntransaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002\nF) based on contracts for professional or unique services.\nTPA

6. ADOPT A RESOLUTION UPDATING THE SALARIES OF EIGHTEEN EXISTING CLASSIFICATIONS\n(Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2) Adopt a Resolution Updating the Salaries of Eighteen Existing Classifications.\nRESOLUTION

7. ADOPT A RESOLUTION ESTABLISHING ONE NEW CLASSIFICATION AND UPDATING THE\nSALARIES OF SIX EXISTING CLASSIFICATIONS (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2) Adopt a Resolution Establishing One New Classification and Updating the Salaries of Six Existing\nClassifications.\nRESOLUTION

8. ADOPT A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF PASADENA AND THE PASADENA\nPOLICE OFFICERS ASSOCIATION TO ESTABLISH A MOUNTED EQUESTRIAN\nENFORCEMENT UNIT (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2) Adopt a Side Letter of Agreement between the City of Pasadena and the Pasadena Police Officers\nAssociation to Establish a Mounted Enforcement Unit.

9. REJECT THE SOLE BID FOR 2023 OR NEWER FOUR-DOOR ELECTRIC VEHICLES FOR THE\nDEPARTMENT OF TRANSPORTATION (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is statutorily exempt from the California\nEnvironmental Quality Act (“CEQA”) per CEQA Guidelines Section 15270, Projects Which Are Disapproved;\nand\n(2) Reject the sole bid received on September 12, 2024, in response to the Notice Inviting Bids for\n2023 or Newer Four-Door Electric Vehicles for the Department of Transportation, Project ID: 2024-IFB-MS-\n607.