Pasadena
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| October 28, 2024 | Closed Session Item | A | A. PRESENTATION BY STATE SENATOR ANTHONY PORTANTINO ON STATE OF THE STATE | October 28, 2024 Closed Session Item # A | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a981 |
| October 28, 2024 | Closed Session Item | B | B. PRESENTATION BY ASSEMBLYMEMBER CHRIS HOLDEN ON THE STATE OF THE STATE (To be heard at 8:00 p.m., or thereafter) PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.) City Manager/Executive Director | October 28, 2024 Closed Session Item # B | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a980 |
| October 28, 2024 | Item | 1 | 1. AUTHORIZE THE CITY MANAGER TO AMEND CITY CONTRACT NO. 32191 WITH GOLDEN STAR TECHNOLOGY INC., TO INCREASE THE NOT-TO-EXCEED AMOUNT BY $250,000 AND TO EXTEND THE CONTRACT TERM BY ONE YEAR FOR THE PURCHASE AND INSTALLATION OF VIDEO CONFERENCING TECHNOLOGY SOLUTIONS (DoIT) Recommendation: It is recommended that the City Council: (1) Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to amend Contract No. 32191 with Golden Star Technology Inc., to increase the contract amount by $250,000 thereby increasing the total not-to-exceed amount from $361,167 to $611,167 and to extend the contract term for one year, to December 31, 2025. Competitive bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services; and (3) To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. TPA | October 28, 2024 Item # 1 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a984 |
| October 28, 2024 | Item | 10 | 10. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32054 WITH FIRST TRANSIT INC., FOR FIXED ROUTE AND DIAL-A-RIDE TRANSIT SERVICES TO INCLUDE THE OPTIONAL SERVICE LEVEL FOR TWO ADDITIONAL ROUTES AND INCREASE THE CONTRACT AMOUNT BY $8,812,205 TO A NOT-TO-EXCEED AMOUNT OF $75,905,467 (Transportation Dept.) Recommendation: It is recommended that the City Council: 1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; (2) Authorize the City Manager to amend Contract No. 32054 with First Transit Inc., for fixed route and Dial-A-Ride transit services to include the Optional Service Level for two additional routes and increase the contract amount by $8,812,205 through June 30, 2028, to a not-to-exceed amount of $75,905,467, which includes the base contract amount of $73,694,628 and a contingency of $2,210,839 (3%) to provide for any necessary change orders; and (3) To the extent the amendment to Contract No. 32054 could be considered a separate procurement subject to the Competitive Selection Process, grant an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services. | October 28, 2024 Item # 10 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a97c |
| October 28, 2024 | Item | 11 | 11. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32227 WITH COMMLINE INC., FOR EMERGENCY VEHICLE OUTFITTING, INCREASING THE CONTRACT AMOUNT BY $483,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $733,000 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines Section 15061(b)(3), that CEQA only applies to projects that may have a significant effect on the environment; (2) Authorize the City Manager to amend Contract No. 32227 for emergency vehicle outfitting with Commline Inc., increasing the contract by $483,000 for a grand total amount not-to-exceed $733,000 over original five-year term ending March 1, 2027, which is consistent with the bid specifications for the proposed project and subject to the same contract terms and conditions. | October 28, 2024 Item # 11 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a97d |
| October 28, 2024 | Item | 12 | 12. AUTHORIZE THE CITY MANAGER TO AMEND THE EXISTING LEASE AGREEMENT (CONTRACT NO. 24,011) WITH 199 S. LOS ROBLES, LLC, SAND 199 LOS ROBLES, LLC AND ROBLES SM, LLC FOR THE PREMISES LOCATED AT 199 S. LOS ROBLES AVE., SUITE #550/580, INCREASING THE LEASE AMOUNT BY $32,015 OVER 36 MONTHS FOR A TOTAL AMOUNT NOT-TO- EXCEED $528,527 FOR RISK MANAGEMENT DIVISION OFFICES (Office of the City Manager) Recommendation: It is recommended that the City Council: (1) Find that the leasing of 199 S. Los Robles Avenue is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines Section 15301 (Existing Facilities) there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and (2) Authorize the City Manager to execute an amendment to lease agreement (Contract No. 24,011) with 199 S. Los Robles, LLC, Sand 199 Los Robles, LLC, and Robles SM, LLC, increasing the lease amount by $32,015 over 36 months for a total amount not-to-exceed $528,527 for the office space located at 199 S. Los Robles Avenue incorporating the terms and conditions generally described in agenda report, and to execute any other related agreements necessary to effectuate the transaction, including non- substantial revisions. | October 28, 2024 Item # 12 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a97b |
| October 28, 2024 | Item | 13 | 13. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT AGREEMENT WITH THE FEDERAL HIGHWAY ADMINISTRATION TO ACCEPT SAFE STREETS AND ROADS FOR ALL (SS4A) PLANNING AND DEMONSTRATION GRANT IN THE AMOUNT NOT-TO- EXCEED $1,556,520 (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); the “Common Sense” exemption; (2) Authorize the City Manager to enter into a contract with the Federal Highway Administration (FHWA) for the Safe Streets and Roads for All (SS4A) Planning and Demonstration grant in the amount not-to- exceed $1,556,520 and execute any subsequent agreements regarding the grant award; and (3) Amend the Department of Transportation’s FY 2025 operating budget to receive and appropriate $778,260 as detailed in the fiscal impact section of the agenda report. | October 28, 2024 Item # 13 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a97a |
| October 28, 2024 | Item | 14 | 14. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HOMEAWAY.COM INC., FOR THE COLLECTION OF TRANSIENT OCCUPANCY TAX AND TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT (Finance Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges); and (2) Authorize the City Manager to execute an agreement with HomeAway.com Inc. (HomeAway), to collect Transient Occupancy Taxes (TOT) and Tourism Business Improvement District Assessments (TBID) on behalf of Pasadena residents who rent their residences to others using the various HomeAway applications and platforms. | October 28, 2024 Item # 14 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a977 |
| October 28, 2024 | Item | 15 | 15. FINANCE COMMITTEE: APPROVE THE COMMITMENT OF GENERAL FUND BALANCE FOR THE GENERAL FUND EMERGENCY CONTINGENCY COMMITMENT FOR $48,552,000 AND GENERAL FUND OPERATING RESERVE FOR $16,184,000 FOR FISCAL YEAR 2024 (Finance Dept.) Recommendation: It is recommended that the City Council: (1) Find that that the proposed action in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning 15378(b), and as such, no environmental document pursuant to CEQA is required; and (2) Adopt a resolution approving the City of Pasadena General Fund Emergency Contingency commitment of $48,552,000 and General Fund Operating Reserve commitment of up to $16,184,000 (with the final amount to be determined upon conclusion of Fiscal Year (FY) 2024 financial statement preparation based solely on General Fund sub-fund 101) from fund balance of the General Fund for FY 2024. RESOLUTION | October 28, 2024 Item # 15 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a976 |
| October 28, 2024 | Item | 16 | 16. MUNICIPAL SERVICES COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A POWER SALES AGREEMENT CONTRACT WITH SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR RENEWABLE SOLAR ENERGY FOR AN AMOUNT NOT-TO-EXCEED $137,197,368 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption; (2) Authorize the City Manager to enter into a contract with Southern California Public Power Authority (“SCPPA”) for the purchase of renewable energy that includes daily delivery of a maximum of 50 megawatts (“MW”) from the Grace Orchard Solar Facility during a 20-year contract term beginning December 1, 2027, for a total amount not-to-exceed $137,197,368. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities), and competitive selection is not required pursuant to Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities; and (3) Authorize Pasadena Water and Power’s (“PWP”) General Manager to execute documents pertaining to operational and administrative matters directly related to the contract. CORRESPONDENCE - 10/22/2024 MSC | October 28, 2024 Item # 16 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a978 |
| October 28, 2024 | Item | 17 | 17. MUNICIPAL SERVICES COMMITTEE: DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE CHAPTER 13.04 TO REMOVE DIRECT ACCESS PROVISIONS AND RELATED TARIFFS, AND AMENDING LONG-TERM CONTRACT PROVISIONS (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and (2) Direct the City Attorney to prepare an ordinance and return within 60 days, amending the Pasadena Municipal Code (“PMC”) Chapter 13.04, the light and power rate ordinance to: a. Remove Sections 13.04.095 – Direct access service, 13.04.096 – Direct access transition charge, 13.04.097 – Direct access service charge; and b. Amend PMC Section 13.04.075 – Long-term contracts, to remove equity adjustments and associated provisions. | October 28, 2024 Item # 17 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a979 |
| October 28, 2024 | Item | 18 | 18. MUNICIPAL SERVICES COMMITTEE: DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE CHAPTER 13.04 TO INCREASE ELECTRIC UTILITY ASSISTANCE PROGRAM MONTHLY BENEFITS AND RELATED CHANGES (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges); and (2) Direct the City Attorney to prepare an ordinance amending the Light and Power Rate Ordinance, Chapter 13.04, Sections 13.04.040 and 13.04.045 of the Pasadena Municipal Code implementing the changes to the Electric Utility Assistance Program as described in the agenda report. (To be discussed and considered concurrently with Item No. 25, including for public comment purposes.) City Council | October 28, 2024 Item # 18 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a98a |
| October 28, 2024 | Item | 19 | 19. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS APPOINTMENT OF ALEXANDER BLISS TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 5 Nomination) City Attorney City Clerk/Secretary 20a. APPROVAL OF MINUTES August 28, 2023 Pasadena Public Financing Authority 20b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA Claim No. Claimant Claim Amount 2025-0075 Progressive $ <10,000.00 2025-0076 Dennis Demesa 3,000.00 2025-0077 Jiedong Guan 10,000.00+ 2025-0078 Marilyn Green 3,100.00 2025-0079 Chandece Irene Hamilton 800.00 OLD BUSINESS: None | October 28, 2024 Item # 19 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a989 |
| October 28, 2024 | Item | 2 | 2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MINSAIT ADVANCED CONTROL SYSTEMS INC., FOR SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM SUPPORT SERVICES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $745,000 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Minsait Advanced Control| Systems Inc. (“ACS”), for Supervisory Control and Data Acquisition System (“SCADA”) Support Services for the Water and Power Department in an amount not-to-exceed a grand total of $745,000 for five years, which includes the option for two additional one-year extensions or an amount not-to-exceed $310,000, whichever occurs first, at the discretion of the City Manager; and (3) Grant the recommended contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. TPA | October 28, 2024 Item # 2 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a983 |
| October 28, 2024 | Item | 3 | 3. AUTHORIZATION TO ENTER INTO INDIVIDUAL CONTRACTS WITH GEOSYNTEC CONSULTANTS INC., AND RICHARD C. SLADE & ASSOCIATES LLC TO PROVIDE ON-CALL HYDROGEOLOGICAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $1,750,000 PER CONTRACT FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Authorize the City Manager to enter into a contract without competitive bidding pursuant to the City Charter Section 1002(F) “Contract for professional or unique services” with Geosyntec Consultants Inc. (“Geosyntec”), for an amount not-to-exceed $1,750,000 or five years, whichever comes first, as the result of a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, to provide on- all hydrogeological services; and (3) Authorize the City Manager to enter into a contract without competitive bidding pursuant to the City Charter Section 1002(F) “Contract for professional or unique services” with Richard C. Slade & Associates LLC (“RCS”) for an amount not-to-exceed $1,750,000 or five years, whichever comes first, as the result of a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, to provide on- all hydrogeological services. | October 28, 2024 Item # 3 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a982 |
| October 28, 2024 | Item | 4 | 4. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32757 WITH G&W ELECTRIC COMPANY TO INCREASE THE CONTRACT AMOUNT BY $4,000,000 FOR MEDIUM VOLTAGE DISTRIBUTION SWITCHES FOR A REVISED AMOUNT NOT-TO-EXCEED $11,332,000 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and State CEQA Guidelines Sections 5060(c)(2), 15060(c)(3), and 15378, and as such, no environmental document pursuant to CEQA is required for the project; and (2) Authorize the City Manager to amend Contract 32757 with G&W Electric Company (“G&W”) to increase the contract amount by $4,000,000, thereby increasing the grand total to a not-to-exceed amount of $11,332,000. The procurement complied with the Pasadena Municipal Code Section 4.08.045 for Competitive Bidding. | October 28, 2024 Item # 4 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a986 |
| October 28, 2024 | Item | 5 | 5. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 31789 WITH BLUSKY RESTORATION CONTRACTORS TO INCREASE THE CONTRACT AMOUNT BY $900,000 FOR ASBESTOS ABATEMENT AND REMEDIATION FOR A REVISED NOT-TO-EXCEED AMOUNT OF $1,600,000 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c) (3), and 15378, and as such, no environmental document pursuant to CEQA is required for the project; (2) Authorize the City Manager to amend Contract No. 31789 with BluSky Restoration Contractors, LLC (“BluSky”) to increase the contract amount by $900,000, thereby increasing the grand total to a not-to- exceed amount of $1,600,000, which includes the option for two additional one-year extensions, or an amount not-to-exceed $500,000, whichever occurs first, at the discretion of the City Manager; and (3) To the extent the amendment to Contract No. 31789 could be considered a separate procurement subject to the Competitive Selection Process, grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. This transaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002 F) based on contracts for professional or unique services. TPA | October 28, 2024 Item # 5 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a985 |
| October 28, 2024 | Item | 6 | 6. ADOPT A RESOLUTION UPDATING THE SALARIES OF EIGHTEEN EXISTING CLASSIFICATIONS (Human Resources Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and (2) Adopt a Resolution Updating the Salaries of Eighteen Existing Classifications. RESOLUTION | October 28, 2024 Item # 6 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a987 |
| October 28, 2024 | Item | 7 | 7. ADOPT A RESOLUTION ESTABLISHING ONE NEW CLASSIFICATION AND UPDATING THE SALARIES OF SIX EXISTING CLASSIFICATIONS (Human Resources Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and (2) Adopt a Resolution Establishing One New Classification and Updating the Salaries of Six Existing Classifications. RESOLUTION | October 28, 2024 Item # 7 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a988 |
| October 28, 2024 | Item | 8 | 8. ADOPT A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF PASADENA AND THE PASADENA POLICE OFFICERS ASSOCIATION TO ESTABLISH A MOUNTED EQUESTRIAN ENFORCEMENT UNIT (Human Resources Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and (2) Adopt a Side Letter of Agreement between the City of Pasadena and the Pasadena Police Officers Association to Establish a Mounted Enforcement Unit. | October 28, 2024 Item # 8 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a97f |
| October 28, 2024 | Item | 9 | 9. REJECT THE SOLE BID FOR 2023 OR NEWER FOUR-DOOR ELECTRIC VEHICLES FOR THE DEPARTMENT OF TRANSPORTATION (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is statutorily exempt from the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Section 15270, Projects Which Are Disapproved; and (2) Reject the sole bid received on September 12, 2024, in response to the Notice Inviting Bids for 2023 or Newer Four-Door Electric Vehicles for the Department of Transportation, Project ID: 2024-IFB-MS- 607. | October 28, 2024 Item # 9 | LA County | Pasadena | City Council | 671c3b81ed8f5d04e412a97e |