Pasadena
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| January 27, 2025 | Closed Session Item | A | A. Annual Comprehensive Financial Report | January 27, 2025 Closed Session Item # A | LA County | Pasadena | City Council | 6796f662999ed63df66333e1 |
| January 27, 2025 | Closed Session Item | B | B. Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (This replaces what was called the “Management Letter.”) | January 27, 2025 Closed Session Item # B | LA County | Pasadena | City Council | 6796f662999ed63df66333e3 |
| January 27, 2025 | Closed Session Item | C | C. Pasadena Center Operating Company Financial Statements | January 27, 2025 Closed Session Item # C | LA County | Pasadena | City Council | 6796f662999ed63df66333e2 |
| January 27, 2025 | Closed Session Item | D | D. Rose Bowl Operating Company Basic Financial Statements | January 27, 2025 Closed Session Item # D | LA County | Pasadena | City Council | 6796f662999ed63df66333e0 |
| January 27, 2025 | Closed Session Item | E | E. Pasadena Community Access Corporation Financial Statements | January 27, 2025 Closed Session Item # E | LA County | Pasadena | City Council | 6796f662999ed63df66333df |
| January 27, 2025 | Closed Session Item | F | F. Pasadena Fire and Police Retirement System A Pension Trust Fund of the City of Pasadena, California Financial Statements | January 27, 2025 Closed Session Item # F | LA County | Pasadena | City Council | 6796f662999ed63df66333dd |
| January 27, 2025 | Closed Session Item | G | G. City of Pasadena, California Air Quality Management District Fund Financial Statements | January 27, 2025 Closed Session Item # G | LA County | Pasadena | City Council | 6796f662999ed63df66333de |
| January 27, 2025 | Closed Session Item | H | H. Pasadena Housing Successor Pasadena, California Financial Statements | January 27, 2025 Closed Session Item # H | LA County | Pasadena | City Council | 6796f662999ed63df66333da |
| January 27, 2025 | Closed Session Item | I | I. City of Pasadena, California Foothill Workforce Development Board Financial Statements | January 27, 2025 Closed Session Item # I | LA County | Pasadena | City Council | 6796f662999ed63df66333d9 |
| January 27, 2025 | Closed Session Item | J | J. Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets | January 27, 2025 Closed Session Item # J | LA County | Pasadena | City Council | 6796f662999ed63df66333db |
| January 27, 2025 | Closed Session Item | K | K. Independent Accountants’ Report on Applying Agreed-Upon Procedures for review of Deferred Compensation | January 27, 2025 Closed Session Item # K | LA County | Pasadena | City Council | 6796f662999ed63df66333dc |
| January 27, 2025 | Closed Session Item | L | L. The Auditors’ Communications with the City’s Finance/Audit Committee | January 27, 2025 Closed Session Item # L | LA County | Pasadena | City Council | 6796f662999ed63df66333d8 |
| January 27, 2025 | Item | 1 | 1. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 23829 WITH THE PASADENA SENIOR CENTER BY EXTENDING THE TERM ONE-YEAR, WITH TWO OPTIONAL ONE YEAR EXTENSIONS, TO SUBSIDIZE PARKING FOR ITS PATRONS AND EMPLOYEES AT THE MARRIOTT GARAGE (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the meaning of CEQA Guidelines Section 15378(b); (2) Authorize the City Manager to amend the two-year term of Contract No. 23829 with the Pasadena Senior Center by extending the term one year to subsidize parking allowing their patrons and employees to park in the Marriott Garage at no cost until February 28, 2026; and (3) Authorize the City Manager to execute a contract amendment for the optional extension of the contract term for two additional one-year terms, at the City Manager’s discretion as detailed in the agenda report. | January 27, 2025 Item # 1 | LA County | Pasadena | City Council | 6796f662999ed63df66333d7 |
| January 27, 2025 | Item | 10 | 10. RESIGNATION OF WILHELMINA ROBERTSON FROM THE HUMAN RELATIONS COMMISSION (District 1 Nomination) City Attorney City Clerk/Secretary 11a. APPROVAL OF MINUTES December 16, City Council Special Closed Meeting 2024 December 16, City Council 2024 December 16, Successor Agency to the Pasadena 2024 Community Development Commission December 23, City Council 2024 December 23, Successor Agency to the Pasadena 2024 Community Development Commission December 30, City Council 2024 December 30, Successor Agency to the Pasadena 2024 Community Development Commission January 6, 2025 City Council January 6, 2025 Successor Agency to the Pasadena Community Development Commission January 13, 2025 City Council January 13, 2025 Successor Agency to the Pasadena Community Development Commission 11b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA Claim No. Claimant Claim Amount 2025-0134 Martin Nazaryan $ 10,000.00+ 2025-0135 Cleo Tsolakoglou-Williams 500.00 2025-0136 Anna Woolcock 35,000.00+ 2025-0137 Anthony Emmanuel Shahbazian 488.77 2025-0138 Victoria Elise Mestas 300.00 2025-0139 Bonifacio Bustos 4,000.00 2025-0140 Frances Hope Martinez 35,000.00+ 2025-0141 Duplicate to Claim No. 2025-0140 2025-0142 Carla Jamison 6,000.00 2025-0143 Gabriel Angel Acero 35,000.00+ 2025-0144 Kimberly Isaac 10,000.00+ 2025-0145 Kathleen Rinden 35,000.00+ 2025-0146 Dean Matteson Collins 9,500.00 2025-0147 Juan Carlos Cortez 700.00 2025-0148 Susanna Hajyan 3,428.31 2025-0149 Mei Zhang Not stated 2025-0150 Yixia Miao Not stated 2025-0151 Farmers Insurance Exchange 35,000.00+ 2025-0152 Gabriel Hernandez 5,000.00 | January 27, 2025 Item # 10 | LA County | Pasadena | City Council | 6796f662999ed63df66333e4 |
| January 27, 2025 | Item | 2 | 2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUNDTHINKING INC. (FORMERLY SHOTSPOTTER INC.), TO CONTINUE A GUNSHOT DETECTION SYSTEM SUBSCRIPTION IN AN AMOUNT NOT-TO-EXCEED $661,500 OVER A THREE-YEAR PERIOD AND AMEND THE POLICE DEPARTMENT’S FISCAL YEAR 2025 OPERATING BUDGET IN THE AMOUNT OF $220,500 (PPD) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b); (2) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(f), for contracts for professional and unique services, with SoundThinking, Inc., for the existing gunshot detection system subscription which includes the necessary equipment, service, and annual subscription fees in an amount not-to-exceed $661,500 for three years; (3) Grant the recommended contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for with the City’s best interest are served; and (4) Amend the Police Department’s Fiscal Year (FY 2025) Operating Budget by appropriating $220,500 from the unappropriated fund balance in the Asset Forfeiture Fund 207. TPA | January 27, 2025 Item # 2 | LA County | Pasadena | City Council | 6796f662999ed63df66333d6 |
| January 27, 2025 | Item | 3 | 3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CLIMATEC, LLC dba WEST COAST FIRE AND INTEGRATION FOR FIRE AND SECURITY ALARM SERVICES FOR CITY BUILDINGS FOR AN AMOUNT NOT-TO-EXCEED $1,035,173 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in the State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a significant effect on the environment; (2) Authorize the City Manager to award contract to lowest and best bid dated April 15, 2024, submitted by Climatec, LLC dba West Coast Fire and Integration (West Coast) in response to project plans and specifications for Fire and Security Alarm Services for city buildings, and enter into a contract for a total amount not-to-exceed $1,035,173, which includes the base contract amount of $900,150 and a contingency of $135,023 for up to five years; and (3) Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions. | January 27, 2025 Item # 3 | LA County | Pasadena | City Council | 6796f662999ed63df66333d5 |
| January 27, 2025 | Item | 4 | 4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SELECT PATROL AGENCY, INC., FOR SECURITY, COURIER, LOCK UP, AND FIRE WATCH SERVICES FOR AN AMOUNT NOT-TO-EXCEED $8,709,300 FOR FIVE YEARS (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a significant effect on the environment; and (2) Authorize the City Manager to enter into a contract, as the result of the competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, with Select Patrol, Inc., (Select Patrol) for Security, Lock Up, Courier, and Fire Watch Services in an amount not-to-exceed $8,709,300 for up to five years, which includes the base contract amount of $5,225,580 and a two one-year extension of $1,741,860. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (Contracts for professional or unique services). | January 27, 2025 Item # 4 | LA County | Pasadena | City Council | 6796f662999ed63df66333d2 |
| January 27, 2025 | Item | 5 | 5. FISCAL YEAR JUNE 30, 2024 ANNUAL FINANCIAL REPORTS (Finance Dept.) RECOMMENDATION: It is recommended that the City Council and/or the Successor Agency to the Pasadena Community Development Commission review, discuss, and file the following reports for the year ended June 30, 2024: | January 27, 2025 Item # 5 | LA County | Pasadena | City Council | 6796f662999ed63df66333d1 |
| January 27, 2025 | Item | 6 | 6. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ANIXTER, INC., FOR 34.5 KV OUTDOOR VACUUM CIRCUIT BREAKERS FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $4,500,000 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and (2) Authorize the City Manager to award contract to lowest and best bid dated October 16, 2024, submitted by Anixter, Inc., (“Anixter”) in response to the project plans and specifications for 34.5 kV Outdoor Vacuum Circuit Breaker, for a grand total amount not-to-exceed $4,500,000, which includes the base contract amount of $2,700,000 or three years, whichever occurs first, and the option for two additional one-year extensions or an amount not-to-exceed $1,800,000, whichever occurs first, at the discretion of the City Manager. | January 27, 2025 Item # 6 | LA County | Pasadena | City Council | 6796f662999ed63df66333d3 |
| January 27, 2025 | Item | 7 | 7. AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH ALTEC INDUSTRIES, INC., AND 72 HOUR, LLC FOR PURCHASING ELEVEN UTILITY STEP VANS, FOUR ELECTRIC PICKUP TRUCKS, AND A DIGGER DERRICK TRUCK FOR A TOTAL AMOUNT NOT-TO-EXCEED $5,355,240 AND AMEND THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Authorize the City Manager to enter into a contract with 72 Hour, LLC (“72 Hour”) for the purchase of eleven utility step vans for Pasadena Water and Power Department (“PWP”), in an amount not-to- exceed $4,187,700, which includes the base contract amount of $3,806,800 and a contingency of $380,900 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services); (3) Authorize the City Manager to enter into a contract with 72 Hour for the purchase of four half-ton electric pickup trucks for PWP, in an amount not-to-exceed $397,540, which includes the base contract amount of $361,600 and a contingency of $35,940 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services); (4) Authorize the City Manager to enter into a contract with Altec Industries, Inc., (“Altec”) for the purchase of a digger derrick truck for PWP, in an amount not-to-exceed $770,000, which includes the base contract amount of $700,000 and a contingency of $70,000 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services); (5) Grant the recommended contracts an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served; (6) Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions; and (7) Amend the Fiscal Year (“FY”) 2025 Water and Power Capital Improvement Program Budget by appropriating $1,110,000 from the Power Capital Fund 411 to Capital Improvement Program (“CIP”) Purchase of Vehicles and Equipment Project – Power Fund (03500) and $755,100 from the Water Capital Fund 412 to CIP Purchase of Vehicles and Equipment Project – Water Fund (01600). | January 27, 2025 Item # 7 | LA County | Pasadena | City Council | 6796f662999ed63df66333d4 |
| January 27, 2025 | Item | 8 | 8. AUTHORIZE THE CITY MANAGER TO ENTER INTO THREE CONTRACTS FOR LANDSCAPE MAINTENANCE SERVICES; A CONTRACT WITH BRIGHTVIEW LANDSCAPE SERVICES INC., FOR AREA I FOR PARKS, RECREATION AND COMMUNITY SERVICES IN THE AMOUNT NOT-TO-EXCEED $2,082,282; A CONTRACT WITH SANI GROUP, INC., DBA BMC LANDSCAPE MAINTENANCE MANAGEMENT FOR AREA II FOR THE WATER AND POWER DEPARTMENT - WATER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $330,812; AND A CONTRACT WITH GREENTECH LANDSCAPE MAINTENANCE INC., FOR AREA III FOR THE WATER AND POWER DEPARTMENT - POWER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $192,500 (PRCS Dept.) Recommendation: It is recommended that the City Council: (1) Find that the project in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Article 19, Class 1, Section 15301, Existing facilities, Subsection (h) which exempts maintenance of existing landscaping and that there are no features that distinguish the project from others in the exempt class, and therefore, there are no unusual circumstances; (2) Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Brightview Landscape Maintenance Services, Inc. (Brightview) in response to the plans and specifications for Landscape Maintenance, for Parks, Recreation and Community Services and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $2,082,282 which includes the base contract amount of $1,892,982, and a contingency of $189,300 to provide for any necessary change orders; (3) Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Sani Group Inc. DBA BMC Landscape Management (BMC Landscape) in response to the plans and specifications for Landscape Maintenance for the Water and Power Department - Water Division and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $330,812 which includes the base contract amount of $300,738 and a contingency of $30,074 to provide for any necessary change orders; and (4) Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Greentech Landscape Inc. (Greentech) in response to the plans and specifications for Landscape Maintenance for the Water and Power Department - Power Division, and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $192,500, which includes the base contract amount of $175,000 and a contingency of $17,500 to provide for any necessary change orders. | January 27, 2025 Item # 8 | LA County | Pasadena | City Council | 6796f662999ed63df66333e6 |
| January 27, 2025 | Item | 9 | 9. REVOCATION OF THE MITIGATED NEGATIVE DECLARATION AND THE MITIGATION MONITORING AND REPORTING PROGRAM, AND REVOCATION OF APPROVAL OF NINETY PERCENT DESIGN PLANS FOR THE ARROYO SECO WATER REUSE PROJECT (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action in the agenda report is not a project under the California Environmental Quality Act (CEQA) under Public Resources Code Section 21065 and State CEQA Guidelines Section 15270(a); and (2) Revoke the adoption of the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the Arroyo Seco Water Reuse Project, and revoke approval of the ninety percent design plans for the Arroyo Seco Water Reuse Project. City Council | January 27, 2025 Item # 9 | LA County | Pasadena | City Council | 6796f662999ed63df66333e5 |