Pasadena — 2025-01-27

A. Annual Comprehensive Financial Report

B. Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and\nOther Matters Based on an Audit of Financial Statements Performed in Accordance with Government\nAuditing Standards (This replaces what was called the “Management Letter.”)

C. Pasadena Center Operating Company Financial Statements

D. Rose Bowl Operating Company Basic Financial Statements

E. Pasadena Community Access Corporation Financial Statements

F. Pasadena Fire and Police Retirement System A Pension Trust Fund of the City of Pasadena,\nCalifornia Financial Statements

G. City of Pasadena, California Air Quality Management District Fund Financial Statements

H. Pasadena Housing Successor Pasadena, California Financial Statements

I. City of Pasadena, California Foothill Workforce Development Board Financial Statements

J. Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit\nWorksheets

K. Independent Accountants’ Report on Applying Agreed-Upon Procedures for review of Deferred\nCompensation

L. The Auditors’ Communications with the City’s Finance/Audit Committee

1. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 23829 WITH THE PASADENA SENIOR\nCENTER BY EXTENDING THE TERM ONE-YEAR, WITH TWO OPTIONAL ONE YEAR\nEXTENSIONS, TO SUBSIDIZE PARKING FOR ITS PATRONS AND EMPLOYEES AT THE MARRIOTT\nGARAGE (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California\nEnvironmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the\nmeaning of CEQA Guidelines Section 15378(b);\n(2) Authorize the City Manager to amend the two-year term of Contract No. 23829 with the Pasadena Senior\nCenter by extending the term one year to subsidize parking allowing their patrons and employees to\npark in the Marriott Garage at no cost until February 28, 2026; and\n(3) Authorize the City Manager to execute a contract amendment for the optional extension of the contract\nterm for two additional one-year terms, at the City Manager’s discretion as detailed in the agenda\nreport.

10. RESIGNATION OF WILHELMINA ROBERTSON FROM THE HUMAN RELATIONS COMMISSION\n(District 1 Nomination)\nCity Attorney\nCity Clerk/Secretary\n11a. APPROVAL OF MINUTES\nDecember 16, City Council Special Closed Meeting\n2024\nDecember 16, City Council\n2024\nDecember 16, Successor Agency to the Pasadena\n2024 Community\nDevelopment Commission\nDecember 23, City Council\n2024\nDecember 23, Successor Agency to the Pasadena\n2024 Community Development Commission\nDecember 30, City Council\n2024\nDecember 30, Successor Agency to the Pasadena\n2024 Community Development Commission\nJanuary 6, 2025 City Council\nJanuary 6, 2025 Successor Agency to the Pasadena\nCommunity Development Commission\nJanuary 13, 2025 City Council\nJanuary 13, 2025 Successor Agency to the Pasadena\nCommunity Development Commission\n11b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2025-0134 Martin Nazaryan $\n10,000.00+\n2025-0135 Cleo Tsolakoglou-Williams\n500.00\n2025-0136 Anna Woolcock\n35,000.00+\n2025-0137 Anthony Emmanuel\nShahbazian 488.77\n2025-0138 Victoria Elise Mestas\n300.00\n2025-0139 Bonifacio Bustos\n4,000.00\n2025-0140 Frances Hope Martinez\n35,000.00+\n2025-0141 Duplicate to Claim No.\n2025-0140\n2025-0142 Carla Jamison\n6,000.00\n2025-0143 Gabriel Angel Acero\n35,000.00+\n2025-0144 Kimberly Isaac\n10,000.00+\n2025-0145 Kathleen Rinden\n35,000.00+\n2025-0146 Dean Matteson Collins\n9,500.00\n2025-0147 Juan Carlos Cortez\n700.00\n2025-0148 Susanna Hajyan\n3,428.31\n2025-0149 Mei Zhang Not\nstated\n2025-0150 Yixia Miao Not\nstated\n2025-0151 Farmers Insurance\nExchange 35,000.00+\n2025-0152 Gabriel Hernandez\n5,000.00

2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUNDTHINKING INC.\n(FORMERLY SHOTSPOTTER INC.), TO CONTINUE A GUNSHOT DETECTION SYSTEM\nSUBSCRIPTION IN AN AMOUNT NOT-TO-EXCEED $661,500 OVER A THREE-YEAR PERIOD AND\nAMEND THE POLICE DEPARTMENT’S FISCAL YEAR 2025 OPERATING BUDGET IN THE\nAMOUNT OF $220,500 (PPD)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California\nEnvironmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of\nSection 15378(b);\n(2) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City\nCharter Section 1002(f), for contracts for professional and unique services, with SoundThinking, Inc., for the\nexisting gunshot detection system subscription which includes the necessary equipment, service, and\nannual subscription fees in an amount not-to-exceed $661,500 for three years;\n(3) Grant the recommended contract an exemption from the Competitive Selection process pursuant to\nPasadena Municipal Code Section 4.08.049(B) contracts for with the City’s best interest are served;\nand\n(4) Amend the Police Department’s Fiscal Year (FY 2025) Operating Budget by appropriating $220,500\nfrom the unappropriated fund balance in the Asset Forfeiture Fund 207.\nTPA

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CLIMATEC, LLC dba WEST\nCOAST FIRE AND INTEGRATION FOR FIRE AND SECURITY ALARM SERVICES FOR CITY\nBUILDINGS FOR AN AMOUNT NOT-TO-EXCEED $1,035,173 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption\nset forth in the State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may\nhave a significant effect on the environment;\n(2) Authorize the City Manager to award contract to lowest and best bid dated April 15, 2024,\nsubmitted by Climatec, LLC dba West Coast Fire and Integration (West Coast) in response to project plans\nand specifications for Fire and Security Alarm Services for city buildings, and enter into a contract for a total\namount not-to-exceed $1,035,173, which includes the base contract amount of $900,150 and a\ncontingency of $135,023 for up to five years; and\n(3) Authorize the City Manager to approve no-cost amendments to the subject contract including\ndurational extensions.

4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SELECT PATROL AGENCY,\nINC., FOR SECURITY, COURIER, LOCK UP, AND FIRE WATCH SERVICES FOR AN AMOUNT\nNOT-TO-EXCEED $8,709,300 FOR FIVE YEARS (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption\nset forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a\nsignificant effect on the environment; and\n(2) Authorize the City Manager to enter into a contract, as the result of the competitive selection\nprocess as specified by Section 4.08.047 of the Pasadena Municipal Code, with Select Patrol, Inc., (Select\nPatrol) for Security, Lock Up, Courier, and Fire Watch Services in an amount not-to-exceed $8,709,300 for\nup to five years, which includes the base contract amount of $5,225,580 and a two one-year extension of\n$1,741,860. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (Contracts\nfor professional or unique services).

5. FISCAL YEAR JUNE 30, 2024 ANNUAL FINANCIAL REPORTS (Finance Dept.)\nRECOMMENDATION: It is recommended that the City Council and/or the Successor Agency to the\nPasadena Community Development Commission review, discuss, and file the following reports for the year\nended June 30, 2024:

6. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ANIXTER, INC., FOR 34.5 KV\nOUTDOOR VACUUM CIRCUIT BREAKERS FOR A TOTAL NOT-TO-EXCEED AMOUNT OF\n$4,500,000 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is\nrequired; and\n(2) Authorize the City Manager to award contract to lowest and best bid dated October 16, 2024,\nsubmitted by Anixter, Inc., (“Anixter”) in response to the project plans and specifications for 34.5 kV Outdoor\nVacuum Circuit Breaker, for a grand total amount not-to-exceed $4,500,000, which includes the base\ncontract amount of $2,700,000 or three years, whichever occurs first, and the option for two additional one-year\nextensions or an amount not-to-exceed $1,800,000, whichever occurs first, at the discretion of the City\nManager.

7. AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH ALTEC INDUSTRIES, INC.,\nAND 72 HOUR, LLC FOR PURCHASING ELEVEN UTILITY STEP VANS, FOUR ELECTRIC\nPICKUP TRUCKS, AND A DIGGER DERRICK TRUCK FOR A TOTAL AMOUNT NOT-TO-EXCEED\n$5,355,240 AND AMEND THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM BUDGET\nFOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is\nrequired;\n(2) Authorize the City Manager to enter into a contract with 72 Hour, LLC (“72 Hour”) for the purchase\nof eleven utility step vans for Pasadena Water and Power Department (“PWP”), in an amount not-to-\nexceed $4,187,700, which includes the base contract amount of $3,806,800 and a contingency of $380,900\nto provide for any necessary change orders. Competitive price bidding is not required pursuant to City\nCharter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material,\nsupplies or services);\n(3) Authorize the City Manager to enter into a contract with 72 Hour for the purchase of four half-ton\nelectric pickup trucks for PWP, in an amount not-to-exceed $397,540, which includes the base contract\namount of $361,600 and a contingency of $35,940 to provide for any necessary change orders. Competitive\nprice bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other\ngovernmental entities or their contractors for labor, material, supplies or services);\n(4) Authorize the City Manager to enter into a contract with Altec Industries, Inc., (“Altec”) for the\npurchase of a digger derrick truck for PWP, in an amount not-to-exceed $770,000, which includes the base\ncontract amount of $700,000 and a contingency of $70,000 to provide for any necessary change orders.\nCompetitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other\ngovernmental entities or their contractors for labor, material, supplies or services);\n(5) Grant the recommended contracts an exemption from the Competitive Selection process pursuant\nto Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served;\n(6) Authorize the City Manager to approve no-cost amendments to the subject contract including\ndurational extensions; and\n(7) Amend the Fiscal Year (“FY”) 2025 Water and Power Capital Improvement Program Budget by\nappropriating $1,110,000 from the Power Capital Fund 411 to Capital Improvement Program (“CIP”)\nPurchase of Vehicles and Equipment Project – Power Fund (03500) and $755,100 from the Water Capital\nFund 412 to CIP Purchase of Vehicles and Equipment Project – Water Fund (01600).

8. AUTHORIZE THE CITY MANAGER TO ENTER INTO THREE CONTRACTS FOR LANDSCAPE\nMAINTENANCE SERVICES; A CONTRACT WITH BRIGHTVIEW LANDSCAPE SERVICES INC., FOR\nAREA I FOR PARKS, RECREATION AND COMMUNITY SERVICES IN THE AMOUNT NOT-TO-EXCEED\n$2,082,282; A CONTRACT WITH SANI GROUP, INC., DBA BMC LANDSCAPE\nMAINTENANCE MANAGEMENT FOR AREA II FOR THE WATER AND POWER DEPARTMENT -\nWATER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $330,812; AND A CONTRACT WITH\nGREENTECH LANDSCAPE MAINTENANCE INC., FOR AREA III FOR THE WATER AND POWER\nDEPARTMENT - POWER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $192,500 (PRCS Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the project in the agenda report is exempt from the California Environmental Quality Act\n(CEQA) pursuant to State CEQA Guidelines Article 19, Class 1, Section 15301, Existing facilities,\nSubsection (h) which exempts maintenance of existing landscaping and that there are no features that\ndistinguish the project from others in the exempt class, and therefore, there are no unusual circumstances;\n(2) Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024\nsubmitted by Brightview Landscape Maintenance Services, Inc. (Brightview) in response to the plans and\nspecifications for Landscape Maintenance, for Parks, Recreation and Community Services and authorize\nthe City Manager to enter into a six-year contract for a grand total amount not-to-exceed $2,082,282 which\nincludes the base contract amount of $1,892,982, and a contingency of $189,300 to provide for any\nnecessary change orders;\n(3) Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024\nsubmitted by Sani Group Inc. DBA BMC Landscape Management (BMC Landscape) in response to the\nplans and specifications for Landscape Maintenance for the Water and Power Department - Water Division\nand authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed\n$330,812 which includes the base contract amount of $300,738 and a contingency of $30,074 to provide for\nany necessary change orders; and\n(4) Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024\nsubmitted by Greentech Landscape Inc. (Greentech) in response to the plans and specifications for\nLandscape Maintenance for the Water and Power Department - Power Division, and authorize the City\nManager to enter into a six-year contract for a grand total amount not-to-exceed $192,500, which includes the\nbase contract amount of $175,000 and a contingency of $17,500 to provide for any necessary change\norders.

9. REVOCATION OF THE MITIGATED NEGATIVE DECLARATION AND THE MITIGATION MONITORING\nAND REPORTING PROGRAM, AND REVOCATION OF APPROVAL OF NINETY PERCENT\nDESIGN PLANS FOR THE ARROYO SECO WATER REUSE PROJECT (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is not a project under the California Environmental Quality\nAct (CEQA) under Public Resources Code Section 21065 and State CEQA Guidelines Section 15270(a);\nand\n(2) Revoke the adoption of the Mitigated Negative Declaration and the Mitigation Monitoring and\nReporting Program for the Arroyo Seco Water Reuse Project, and revoke approval of the ninety percent design\nplans for the Arroyo Seco Water Reuse Project.\nCity Council