Placentia — 2023-01-10

1.b. City Fiscal Year 2022-23 Registers for January 10, 2023\nCheck Register Fiscal Impact: $3,512,793.22 Electronic\nDisbursement Register Fiscal Impact: $1,440,637.49\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Making the Legally Required Findings to Continue to\nAuthorize the Conduct of Remote “Telephonic” Meetings\nDuring the State of Emergency Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Resolution R-2023-01, a Resolution of the\nCity Council of the City of Placentia, California,\nmaking the legally required findings to continue to\nauthorize the conduct of remote “telephonic”\nmeetings during the state of emergency.\nStaff Report\nResolution R-2023-01

1.d. Professional Services Agreement for Local Hazard\nMitigation Plan Preparation Services with Foster Morrison\nConsulting Ltd. Fiscal Impact: Expense: $71,645\nBudgeted: $90,000 (799203-6770)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Professional Services Agreement with\nFoster Morrison Consulting, Ltd. in the not-to-exceed\namount of $71,645 to prepare a comprehensive Local\nHazard Mitigation Plan for the City of Placentia; and\n2) Authorize the City Manager to execute the necessary\ndocuments, subject to the City Attorney making non-\nsubstantive changes\nStaff Report\nRequest for Proposals\nAgreement with Foster Morrison Consulting

1.e. Consolidation and Extension of Existing Remote\nSurveillance Camera System with Additional Equipment\nPurchase Fiscal Impact: Expense: $ 28,979 Total Maximum\nPurchase Price (101523-6840) $ 68,340 Recurring Hosting\nand Monitoring (Per Year) $ 23,400\nContingency/Maintenance Fund (101523-6840) Budgeted:\n$ 120,719 (101523-6290)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the contract amendments authorizing\nincrease in the total amount of $205,020 for the three\n(3) year term; and\n2) Authorize the City Administrator to purchase new one-\ntime equipment in the total amount of $28,979; and\n3) Authorize a 10% contingency for all necessary\nupgrades, repairs, and change orders, not to exceed\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=412 6/13\n1/6/23, 3:46 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=412\n$23,400; and\n4) Authorize the City Administrator or their designee to\nexecute all necessary documents, in a form approved\nby the City Attorney.\nStaff Report\nOld City Hall Camera Proposal\nPedestrian Bridge Proposal\nPerimeter Protection and Surveillance Contract\nContract Addendum Existing Services\nContract Addendum #1 Old City Hall\nContract Addendum #2 Bridge\nContract Addendum #3 100 Santa Fe Avenue

1.f. Acceptance of Construction Work and Notice of Completion\nfor the ADA Access Ramp Installation Project, City Project\nNo. 1305 Fiscal Impact: Expense: $175,050.00\nConstruction Contract $-40,940.00 Change Order No. 1\n$134,110.00 Total Construction Cost Available Budget:\n$192,600.00 Total FY 2022-23 CIP Budget $192,600.00\nMeasure U Fund (791305-6740)\n1) Authorize the City Administrator to approve Contract\nChange Order No. 1 with Martinez Concrete, Inc., in\nthe credit amount of $40,940.00; and\n2) Accept the work performed by Martinez Concrete,\nInc., for construction of the ADA Access Ramp\nInstallation Project, City Project No. 1305 for a grand\ntotal amount of $134,110.00; and\n3) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n4) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nContract Change Order #1\nNOC\nBefore and After Photos

1.g. Tentative Tract Map (TTM) No. 19251: A Proposed Tract\nMap to Subdivide an Approximately 0.40-Acre Lot with 12\nResidential Townhome Condominium Units Located Along\nthe West Side of Van Buren Street, at 503 and 513 South\nVan Buren Street Within the High Density Residential (R-3)\nZoning District Fiscal Impact: Revenue: $203,462\nDevelopment Impact Fees\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-02, A Resolution of the\nCity Council of the City of Placentia, California\nadopting a Categorical Exemption pursuant to the\nCalifornia Environmental Quality Act (Public Resources\nCode §§ 21000-21177 and §15000 et seq. of Title 14\nof the California Code Of Regulations) (CEQA) and\napproving Tentative Tract Map (TTM) 19251 for the\nsubdivision of 12 residential townhome units for\ncondominium purposes on a 0.40-acre lot located\nwithin the High Density Residential (R-3) Zoning\nDistrict and sited on property located at 503 and 513\nSouth Van Buren Street.\nStaff Report\nResolution R-2023-02\nPlanning Commission Staff Report

1.h. Resolution to Amend the Pay Schedule for Part-Time\nEmployees in Compliance with the State Minimum Wage\nIncrease Fiscal Impact: FY22-23 $9,750 ($19,500\nannually) in account 104071-5005.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-03 amending the pay\nschedule for part-time employees to reflect state\nminimum wage requirements; and\n2) Approve a budget amendment in the prorated amount\nof $9,750 from the General Fund’s fund balance for\nthe remainder of the fiscal year.\nStaff Report\nResolution R-2023-03\nPart-Time Salary Schedule

1.i. Recognized Obligation Payment Schedule (ROPS 23-24)\nFor July 1, 2023 through June 30, 2024 Fiscal Impact:\nRPTTF Funded Non-Admin Obligations: $1,469,576 Other\nFunds Funded Obligations: $ 37,583 RPTTF Funded\nAdministrative Overhead: $ 120,876 Total ROPS 23-24\nExpenditure Request: $1,628,035\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Resolution RSA-2023-01, a Resolution of the\nCity Council of the City of Placentia, California, acting\nas the Successor Agency to the Redevelopment\nAgency of the City of Placentia, approving and\nadopting the Recognized Obligation Payment Schedule\nfor the period of July 1, 2023 to June 30, 2024 (ROPS\n23-24).\nStaff Report

3.a. Approval of Plans & Specifications and Award of\nConstruction Contract to TTS Engineering Inc, for Phase I\nConstruction of the Placentia Public Safety Center Project,\nProject No. 5213, and Approve Amendment No. 2 to\nProfessional Services Agreement with Totum Corporation\nfor Construction Management and Inspection Services, and\nApprove Professional Services with Geocon Inc., for\nGeotechnical Testing and Inspection Services Fiscal\nImpact: Expense: $1,324,000 Construction Contract\nAmount $ 132,400 Total Construction Contingency Amount\n$ 338,000 Total CM & Inspection Contract Amount $\n54,000 Total Geotechnical Contract Amount $1,848,400\nTotal Amount Available Budget: $5,007,150 Fiscal Year\n2022-23 CIP Budget (105213-6850 JL#229999-6850)\n1) Approve the engineered and architectural construction\nplans & specifications prepared by PBK Architects,\nInc., and approve a Public Works Agreement with TTS\nEngineering Inc., for Phase I Construction of the\nPlacentia Public Safety Center in the amount of\n$1,324,000; and\n2) Reject all other bids received and authorize return of\nthe bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $132,400, for a total construction\ncontract not-to-exceed amount of $1,456,400; and\n4) Approve Amendment No. 2 to a professional services\nagreement with Totum Corp for project construction\nmanagement and inspection services in the amount of\n$338,000; and\n5) Authorize the City Administrator to approve contract\nchange orders up to 10%, or $33,800; and\n6) Approve a professional services agreement with\nGeocon Inc., for project geotechnical testing and\ninspection services in the amount of $54,000; and\n7) Authorize the City Administrator to approve contract\nchange orders up to 10%, or $5,400; and\n8) Authorize the City Administrator to approve all\nagreements in a form approved by the City Attorney.\nStaff Report\nPSA TTS Engineering\nAmendment #2 Totum Corp\nPSA Geocon Inc

3.b. Annual City Council Appointments to Various\nIntergovernmental Agencies, Associations, and City\nSubcommittees Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Review the attached list of current appointments to\nthe various intergovernmental agencies, associations,\nand City subcommittees and make appointments as\ndesired; and\n2) Consider having Mr. Craig S. Green serve on the\nOrange County Vector Control District Board of\nTrustees for the 2023 calendar year; and\n3) Consider having Mr. Craig S. Green serve on the City’s\nSenior/Community Center Blue-Ribbon Committee for\nthe duration of the Committee; and\n4) Direct Staff to notify the various intergovernmental\nagencies, associations, and City subcommittees of the\nCity Council appointments.\nStaff Report\nCorrespondence from OCVCD\nAppointments to Various Agencies, Associations, and City\nSubcommittees 2022