Placentia — 2023-02-07

1.b. City Fiscal Year 2022-23 Registers for February 7, 2023\nCheck Register Fiscal Impact: $2,143,775.16 Electronic\nDisbursement Register Fiscal Impact: $ 844,821.33\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file.\nCheck Register\nElectronic Disbursement

1.c. Acceptance Of Construction Work and Notice of Completion\nfor the Old City Hall Office Renovation Project, City Project\nNo. 5106 Fiscal Impact: Expense: $465,000.00 Original\nConstruction Contract $ 99,902.30 Approved Change\nOrders No. 1 - 6 $ 0.00 Balancing Change Order No. 7 $\n62,400.00 Construction Inspection Services $627,302.30\nTotal Construction Cost Available Budget: $49,441.40 FY\n22-23 CIP Project Budget $49,441.40 Measure U Fund\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 5/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413\n(795106-6185)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize the City Administrator to approve Balancing\nContract Change Order No. 7 with A2Z Construct Inc.,\nin the amount of $0.00; and\n2) Accept the work performed by A2Z Construct Inc., for\nconstruction of the Old City Hall Office Renovation\nProject, City Project No. 5106 for a grand total\namount of $564,902.30; and\n3) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n4) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nBalancing Contract Change Order\nNOC A2Z Construction Inc.

1.d. Acceptance Of Construction Work and Approval of Notice of\nCompletion for Construction of the Old City Hall ADA\nImprovement Project (City Project No. 5101) Fiscal\nImpact: Expense: $12,251.75 Retention Payment Available\nBudget: $28,251.75 FY 2022-23 CIP Project Budget\n$19,302.75 Community Development Block Grant Fund\n(305101-6850) $ 9,049.00 Measure U (795101-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by A2Z, for construction\nof the Old Placentia City Hall ADA Improvement\nProject, City Project No. 5101 for a grand total\namount of $245,035; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 6/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNOC Old City Hall ADA Improvement

1.e. Approval of Plans & Specifications and Award of\nConstruction Contract to Aneen Construction, Inc., for The\nMain Street and Crowther Ave Parking Lot Improvement\nProjects, City Project Nos. 5211 & 2204 Fiscal Impact:\nExpense: $ 662,534.40 Total Construction Amount $\n602,304.00 Construction Contract Amount $ 60,230.40\nConstruction Contingency Amount Available Budget:\n$662,714.63 FY 2022-23 CIP Budget $146,174.63 TOD\nStreetscape Impact Fee (722204-6741) $466,000.00\nMeasure U (795211-6850) $ 8,000.00 General Fund\n(105211-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the construction Plans & Specifications\nprepared by the City Engineer and approve a Public\nWorks Agreement with Aneen Construction, Inc., for\nthe Main Street and Crowther Ave Parking Lot\nImprovement Project in the amount of $602,304; and\n2) Reject all other bids received and authorize the return\nof the bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract not to exceed amount, or $60,230.40; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nProposal Aneen Construction Inc.\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 7/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413\nPublic Works Agreement\nCertificate of Insurance

1.f. Award of Construction Contract for the Santa Fe Avenue\nOutdoor Dining Platform Project Fiscal Impact: Expense:\n$82,360.00 Total Construction Amount $65,888.00\nConstruction Contract Amount $16,472.00 Construction\nContingency Amount Budget: $150,000.00 Community\nDevelopment Block Grant Fund (302534-6401, 232502-\n6401)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the construction Plans & Specifications\nprepared by the City Engineer and approve a Public\nWorks Agreement with Global Builders, Inc., for the\nSanta Fe Avenue Outdoor Dining Platform Project in\nthe amount of $65,888; and\n2) Reject all other bids received and authorize the return\nof the bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to twenty-five percent (25%) of the\ncontract not to exceed amount, or $16,472.80; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement Global Builders, Inc\nCertificate of Insurance\nProposal\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 8/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413

1.g. Amendment No. 2 to Professional Services Agreement with\nNV5 Inc., for On-Call Construction Management and\nInspection Services Fiscal Impact: Expense: $170,240\nAmendment Amount Available Budget: $359,088 Fiscal\nYear 2022-23 CIP Budget $343,358 TOD Sewer Impact\nFees (713101-6750) $ 15,730 Measure U Fund (795106-\n6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Professional\nServices Agreement with NV5 Inc., for an additional\n$170,240.00 to provide additional services for the Old\nCity Hall Renovation Project and TOD/Crowther Sewer\nLine Replacement Project for a cumulative contract\nnot-to-exceed amount of $470,240.00; and\n2) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nNV5 Amendment #2\nBudget Amendment Request\nUpdated Fee Correspondence

1.h. Amendment No. 2 to Professional Services Agreements\nwith Transtech Engineers Inc. for On-Call Construction\nManagement and Inspection Services Fiscal Impact:\nExpense: $ 50,000.00 Amendment Amount Available\nBudget: $ 382,033.36 Fiscal Year 2022-23 CIP Budget $\n382,033.36 HSIP Grant (332908-6741) $ 59,114.87\nMeasure U Fund (791101-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Professional\nServices Agreement with Transtech for an additional\n$50,000, for a cumulative contract not-to-exceed\namount of $325,000; and\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 9/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413\n2) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nTranstech Amendment #2

1.i. Amendment No. 2 to Professional Services Agreement with\nDudek Corporation for Engineering Design Support\nServices for the Tod Crowther Sewer Pipeline Replacement\nProject Fiscal Impact: Expense: $ 42,600.00 Engineering\nDesign Services Available Budget: $ 343,358.00 Fiscal Year\n2022-23 CIP Budget (713101-6750)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to Professional Services\nAgreement with Dudek Corporation for an additional\n$42,600 to complete additional design work for a\ncumulative contract not-to-exceed amount of\n$114,855; and\n2) Authorize the City Administrator and/or his designee\nto execute all the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nDudek Proposal\nAmendment #2

1.j. Resolution Declaring Certain Properties located at 323,\n307, 312 and 314 Baker Street in the City of Placentia,\nExempt Surplus Land for Purposes of the Surplus Land Act\nFiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-05, A Resolution of the\nCity Council of the City of Placentia, California\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 10/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413\ndeclaring pursuant to the Surplus Land Act that\ncertain real property owned by the City located at\n323, 307, 312, and 314 Baker Street are exempt\nsurplus land not necessary for the City’s use and\nproposed for a 100% affordable housing development\nfinding that such declaration is exempt from\nenvironmental review pursuant to Section 15194 of\nthe California Environmental Quality Act; and taking\nrelated actions; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nResolution R-2023-05

3.a. FY 2022-23 MID-YEAR (Q2) BUDGET REPORT Fiscal\nImpact: Fund Revenues Appropriations (Including\nTransfers-In) (Including Capital & Transfers-Out) General\nFund $ 1,037,492 $ 792,300 Special Revenue $ 848,600\n$1,187,301 Capital Projects $ 0 $ 0 Enterprise Funds $ 0 $\n0 Internal Service Fund $ 105,000 $ 105,000 Total\n$1,991,092 $2,084,601\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Second Quarter Budget Report and adopt\nResolution No. R-2023-09, amending the City’s FY\n2022-23 Budget; and\n2) Approve the Second-Quarter Position Allocation Plan;\nand\n3) Approve the Updated Salary Schedule.\nStaff Report\nResolution R-2023-09\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413 11/13\n2/3/23, 1:38 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=413\nPosition Allocation Plan\nTen Year Financial Plan Update\nSalary Schedule\nMid-Year Presentation

3.b. Study Session to Review Chapman Corridor Plan Progress\nFiscal Impact: No fiscal impacts are associated with this\nStudy Session. Potential significant economic benefit to the\nlocal Placentia economy, including jobs, public & private\ninvestment, and annual/one-time revenue.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the Staff Report and presentation;\nand\n2) Solicit public comments (if any) regarding the\nproposed Chapman Corridor Revitalization Plan and\nsupporting documentation; and\n3) Provide direction to Staff as appropriate regarding the\nproposed Chapman Corridor Revitalization Plan.\nStaff Report\nPresentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.