Placentia — 2023-07-11

1.b. City Fiscal Year 2023-24 Registers for July 11, 2023 Check\nRegister Fiscal Impact: $1,253,452.81 Electronic\nDisbursement Register Fiscal Impact: $1,011,093.00\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Amendment No. 1 to HVAC Maintenance Services\nAgreement with F.M.Thomas Air Conditioning, Inc. Fiscal\nImpact: Expense: $ 82,747 Amendment Amount Available\n$ 82,747 Budget: $ 25,000 Fiscal Year 2022-23 Operating\nBudget (103654-6290) $ 57,787 Fiscal Year 2023-24\nOperating Budget $ 37,787 (103654-6290) $ 20,000\n(103654-6130)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Maintenance\nServices Agreement with F.M. Thomas Air\nConditioning, Inc., for HVAC Maintenance Services in\nan amount not-to-exceed $82,747 for a revised\ncumulative contract amount of $196,108 for the\nremainder of the contract term; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the revised cumulative\ncontract amount; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 1 F.M. Thomas Air Conditioning

1.d. Award of Contract for Fire Station #1 and #2 Roof\nReplacement Project Fiscal Impact: Expense: $234,555\nPublic Works Agreement $ 23,455 Construction\nContingency Revenue: $258,010 Fiscal Year 2023-24 CIP\nBudget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Award a Public Works Agreement to Letner Roofing\nCompany, for the Fire Station #1 and #2 Roof\nReplacement Project in the amount of $234,555; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10%, or $23,455 for a total\nproject not-to-exceed contract amount of $258,010;\nand\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement with Letner Roofing Company

1.e. Purchase of FARO 360 Degree Scanner Fiscal Impact:\nExpense: $60,222.19 (103041-6840)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the purchase of FARO Scanner Focus\nPremium and related components in the amount of\n$60,222.19; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nQuote from Faro Tech

1.f. Turbo Data Agreement for Citation Processing Fiscal\nImpact: Expense: Not to Exceed $35,000 Annually\n(103047-6290) Available Budget: $35,000 FY 2023-24\nOperating Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Professional Services Agreement with\nTurbo Data Systems for an amount not to exceed\n$35,000 annually; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nScope and Pricing\nPSA Turbo Data Systems

1.g. Consent to Assignment and Assumption of Contract Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the attached Consent to Assignment and\nAssumption of Contract document; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nConsent to Assignment and Assumption

1.h. Acceptance of Resignation from the Planning Commission\nFiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the resignation of Claudia Keller from the\nPlanning Commission; and\n2) Update the City’s master Commission/Committee\nvacancy list to include the vacancy on the Planning\nCommission.\nStaff Report\nResignation Letter Claudia Keller

1.i. Tentative Tract Map No. TTM 19233 Pertaining to the\nSubdivision of an +/- 1.76 Acre Lot into six parcels located\nat 424 N. Nevin Lane within Sp-7 (Specific Plan 7) Zoning\nDistrict for the Purpose of future Single-Family Home\nDevelopment Fiscal Impact: Approximately $137,155 of\ntotal development impact fee revenue prior to construction\nof six new single-family residences\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-54, a Resolution of the City\nCouncil of the City of Placentia, California, adopting a\ncategorical exemption pursuant to the California\nEnvironmental Quality Act (Public Resources Code §§\n21000-21177 and §15000 et seq. of Title 14 of the\nCalifornia Code of Regulations) (CEQA) and approving\nTentative Tract Map No. TTM 19233 pertaining to the\nsubdivision of property located at 424 N. Nevin Lane\n(Assessor’s Parcel Number 341-433-05) into six\ndevelopable parcels and making findings in support\nthereof.\nStaff Report\nR-2023-54\nTTM 19233 Tentative Tract Map\nConceptual Building Pads Exhibit\nVicinity/Zoning Map\nSite Photos\n300 foot Radius Ownership Exhibits

1.j. Approval of Plans & Specifications and Award of\nConstruction Contract to Loengreen, Inc., for the interior\ntenant improvements for the Butler Building for the\nPlacentia Public Safety Center Project No. 5213 Fiscal\nImpact: Expense: $ 1,646,000 Total Construction Contract\nAmount $ 164,600 Total Construction Contingency Amount\n$ 1,810,600 Total Amount Available Budget: $ 2,043,041\nFiscal Year 2023-24 CIP Budget (105213-6850 JL#\n229999-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the engineered and architectural construction\nplans & specifications prepared by PBK Architects,\nInc., and approve a Public Works Agreement with\nLoengreen, Inc., for Placentia Public Safety Center\nButler Tenant Improvements in the amount of\n$1,646,000; and\n2) Reject all other bids received and authorize return of\nthe bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $164,600 for a total construction\ncontract not-to-exceed amount of $1,810,600; and\n4) Adopt Resolution No. R-2023-55, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n5) Authorize the City Administrator to approve all\nagreements in a form approved by the City Attorney.\nStaff Report\nConstruction Contract with Loengreen, Inc\nResolution R-2023-55

1.k. Acceptance of Construction Work, Notice of Completion\nand Approval of Contract Change Order No. 3 for Phase I\nof the Placentia Public Safety Center Project, City Project\nNo. 5213 Fiscal Impact: Expense: $1,324,000.00 Original\nConstruction Contract $ 445,921.61 Contract Change\nOrders $ 1,769,921.61 Total Construction Cost Budgeted:\n$6,250,000.00 FY 2023-24 CIP Project Budget\n\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by TTS Construction, Inc.,\nfor Phase I of the Placentia Public Safety Center\nProject, City Project No. 5213 for a grand total\namount of $1,769,921; and\n2) Authorize the City Administrator to approve Contract\nChange Order No. 3 in the amount of $328,755.43;\nand\n3) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n4) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nContract Change Order #3\nNotice of Completion

1.l. Acceptance of Construction Work and Notice of Completion\nfor the Citywide Traffic Safety Improvement Project, City\nProject No. 2908 Fiscal Impact: Expense: $ 1,283,450.00\nOriginal Construction Contract $ 43,973.85 Approved\nChange Orders $ 1,327,423.85 Total Construction Cost\nBudgeted: $ 1,567,742.47 FY 2021-22 & 2022-23 CIP\nProject Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Baker Electric, Inc. for\nconstruction of the Citywide Traffic Signal\nImprovement Project (HSIP Cycle 9) for a total\namount of $1,327,423.85; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n7/7/23, 12:43 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=423\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNotice of Completion

1.m. Resolution to Adopt a Memorandum of Understanding\nbetween the City of Placentia and the Placentia City\nEmployees’ Association Fiscal Impact: Fiscal Year 2023-24\n$ 738,872 (Estimated) Fiscal Year 2024-25 $ 416,036\n(Estimated) Total $1,154,908\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-58 approving the terms\nbetween the City and the Placentia City Employees’\nAssociation (PCEA); and\n2) Adopt Resolution No. R-2023-59, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to execute a\nMemorandum of Understanding (MOU) based upon\nthe terms for PCEA on behalf of the City, in a form\napproved by the City’s Labor Counsel.\nStaff Report\nResolution 2023-58\nMOU Placentia City Employees’ Association\nResolution R-2023-59

1.n. Resolution to Adopt a Memorandum of Understanding\nbetween the City of Placentia and the Placentia\nFirefighters’ Association Fiscal Impact: Fiscal Year 2023-24\n$ 321,108 (Estimated) Fiscal Year 2024-25 $\n224,143(Estimated) Total $ 545,251\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-62 approving the terms\nbetween the City and the Placentia Firefighters’\nAssociation (PFA); and\n2) Adopt Resolution No. R-2023-63, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to execute a\nMemorandum of Understanding (MOU) based upon\nthe terms for PFA on behalf of the City, in a form\napproved by the City’s Labor Counsel.\nStaff Report\nResolution R-2023-62\nMOU Placentia Firefighters’ Association\nResolution R-2023-63

1.o. Resolution to Adopt a Memorandum of Understanding\nbetween the City of Placentia and the Placentia Police\nOfficers’ Association Fiscal Impact: Fiscal Year 2023-24 $\n819,236 (Estimated) Fiscal Year 2024-25 $ 523,100\n(Estimated) Total $1,342,336\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-60 approving the terms\nbetween the City and the Police Officers’ Association\n(PPOA); and\n\n2) Adopt Resolution No. R-2023-61, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to execute a\nMemorandum of Understanding (MOU) based upon\nthe terms for PPOA on behalf of the City, in a form\napproved by the City’s Labor Counsel.\nStaff Report\nResolution R-2023-60\nMOU Placentia Police Officers’ Association\nResolution R-2023-61

1.p. Resolution to Adopt a compensation plan for the\nUnrepresented Mid-Management and Management\nEmployees Fiscal Impact: Fiscal Year 2023-24 $ 757,911\n(Estimated) Fiscal Year 2024-25 $ 381,233(Estimated)\nTotal $1,139,144\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-56 approving a\ncompensation plan for the Unrepresented Mid-\nManagement and Management Employees for the\nperiod of July 1, 2023, through June 30, 2025; and\n2) Adopt Resolution No. R-2023-57, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures.\nStaff Report\n\nResolution R-2023-56\nMOU Unrepresented\nResolution R-2023-57

2.a. Public Hearing and Tabulation of Ballots for Annexation into\nCommunity Facilities District No. 2014-01 (Public Services\nCFD) (Continued from June 20, 2023 meeting) Fiscal\nImpact: Annual Revenue: $111,915.32 (550000-4505)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the continued Public Hearing concerning the\nannexation of the JPI Cenza development project; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Conduct election for annexation of the JPI Cenza TOD\nProject Annexation to Community Facilities District\nNo. 2014-01 (Public Services); and\n4) Close the Public Hearing; and\n5) Adopt the Resolution No. R-2023-47, A Resolution of\nthe City Council of the City of Placentia, California,\nMaking Certain Findings, Certifying the Results of an\nElection and Ordering the Annexation of Territory (JPI\nCenza TOD Annexation) to Community Facilities\nDistrict No. 2014-01 (Public Services) and Approving\nthe Amended Map for Said District.\nStaff Report\nProperty Owner Petition\nResolution R-2023-47\n7/7/23, 12:43 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=423\nAmended Annexation Boundary Map\n3. REGULAR AGENDA:

3.a. Study Session: Placentia Public Safety Center Update and\nFunding Options Fiscal Impact: Expense: $9.7 to $10.7\nMillion Bond Depending on Selected Financing Structure\n($20.6 Million Project Total) Revenue: Lease Revenue\nBond, Reserves, Motorola Financing\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the presentation; and 2) Select\nOption 1 as the preferred financing structure option\nfor a not-to-exceed total bond issue proceed of $10\nmillion and a maximum interest rate of 5.5%; and 3)\nShould the City Council elect to construct the balance\nof the facility, direct Staff and the Bond Financing\nTeam to structure Lease Revenue Bonds to finance a\nportion of the project cost; and 4) Direct Staff to\nreturn to the City Council with the Phase 2\nconstruction contract for its consideration and\napproval and bond documents to authorize the bond\nsale.