Placentia — 2024-03-19

1.c. City Fiscal Year 2023-24 Registers for March 19, 2024\nCheck Register Fiscal Impact: $1,883,133.29 Electronic\nDisbursement Register Fiscal Impact: $1,235,496.01\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.d. Second Reading and Adoption of Ordinance No. O-2024-\n02, an Ordinance of the City Council of the City of\nPlacentia, Amending Chapter 13.52 “Restricted Parking\nZones” And Chapter 14.10 “Traffic and Parking\nRegulations” to the Placentia Municipal Code Fiscal Impact:\nNone\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Ordinance No. O-2024-02, an Ordinance of the\nCity Council of the City of Placentia, California,\namending Chapter 13.52 “Restricted Parking Zones”\nand Chapter 14.10 “Traffic and Parking Regulations”\nto the Placentia Municipal Code.\nStaff Report\nOrdinance No. 2024-02

1.e. Second Reading and Adoption of Ordinance No. O-2023-\n03, an Ordinance of the City Council of the City of\nPlacentia, Levying special taxes within the City of Placentia\nCommunity Facilities District No. 2024-01 (Old Town\nMaintenance Services). Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Ordinance No. O-2024-03, an Ordinance of the\nCity Council of the City of Placentia, California, levying\nspecial taxes within the City of Placentia Community\nFacilities District No. 2024-01 (Old Town Maintenance\nServices).\nStaff Report\nOrdinance O-2024-03

1.f. Approval of Final Parcel Map No. 2023-113 Pertaining to\nthe Subdivision of an +/- 0.47 Acre Lot into Two Parcels\nLocated Adjacent to 1278 Vina Del Mar Avenue Within The\nR-1 (Single Family Residential) Zoning District Fiscal\nImpact: Approximately $46,798 of total Development\nImpact fee revenue prior to construction of two new\nsingle-family residences.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Final Parcel Map No. 2023-113, subject to\nfinal review and approval by the County Surveyor;\nand\n2) Authorize the City Clerk to sign Final Parcel Map No.\n2023-113.\nStaff Report\nFinal Parcel Map No. 2023-113

1.g. Amendment No. 1 to Professional Services Agreement with\nFountainhead Consulting Corporation, for On-Call\nConstruction Management and Inspection Services for the\nFY 2022-2023 Street Rehabilitation Project, City Project\nNo. 1301 Fiscal Impact: Expense: $27,700 Amendment\nNo. 1 to the Professional Services Agreement Funding\nSource: $27,700 FY 2023-24 CIP Budget (799800-6740\nJ/L 791301-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to Professional Services\nAgreement with Fountainhead Consulting Corporation\nfor an additional $27,700 to continue providing\ninspection services for the FY 2022-2023 Street\nRehabilitation Project for a cumulative contract not-\nto-exceed amount of $277,700; and\n2) Authorize the City Administrator to approve contract\namendments up to 10% of the cumulative contract\namount, or $27,770; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 1 with Fountainhead Consulting

1.h. Amendment No. 1 to Professional Services Agreement with\nEpic Land Solutions, Inc., for Easement Appraisal and\nAcquisition Services for the Golden Avenue Bridge\nReplacement Project Fiscal Impact: Expense: $ 30,895.00\nAmendment No. 1 to Professional Services Agreement\nAvailable Budget: $2,446,099.16 Total Available Project\nBudget $2,300,000.00 Federal Earmark (331801-6740 J/L\n331801-6740) $ 246,099.16 General Fund Developer Fee\n(331801-6740 J/L 331801-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Professional\nServices Agreement with Epic Land Solutions, Inc. to\nincrease the contract not-to-exceed amount by an\nadditional $30,895; and\n2) Authorize the City Administrator to approve contract\namendments up to 10% of the cumulative contract\namount, or $7,064.34; and\n3) Authorize the City Administrator and/or his designee\nto execute all the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 1 with Epic Land Solutions

1.i. 2023 Annual Housing Report Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil: Receive and file the 2023 Housing Element Annual\nProgress Report\nStaff Report\n2023 Housing Element Annual Progress Report\nTab A2 Printer Friendly\n1.J. Update to Old Town Façade Improvement Program Fiscal\nImpact: CDBG Funds not-to exceed $180,778 for Fiscal\nYear 2024-25 No General Fund money will be used for this\nprogram\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the revised Old Town Façade Improvement\nProgram Guidelines and Application; and\n2) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.

1.k. Renewal and Upgrade of Microsoft Office 365 Licenses to\ninclude Device Management through Insight Public Sector\nFiscal Impact: Expense: $ 79,777.03 Annually for three (3)\nyears Budgeted: $500,000.00 (101523-6136) for Software\nMaintenance Recommended Action: It is recommended\nthat the City Council: 1) Approve the agreement to\nupgrade and renew the Microsoft Enterprise Agreement\nwith Insight Public Sector utilizing the County of Riverside\nMicrosoft Enterprise Master Agreement, for a three-year\nperiod, beginning March 1, 2024, through February 27,\n2027 in the amount not-to-exceed $239,331.09; and 2)\nAuthorize the City Administrator and/or his designee to\nexecute all necessary documents in a form approved by\nthe City Attorney.\nStaff Report\nCounty of Riverside Microsoft Agreement\nInsight Public Sector Licensing Quote

1.l. Amendment No. 2 to Professional Services Agreement with\nPeople Assisting the Homeless (PATH) for the operation of\nfour months of the Year-Round Navigation\nCenter/Emergency Shelter located at 731 S. Melrose\nStreet. Fiscal Impact: Expense: $ 916,495 Placentia\nRegional Navigation Center Fund Revenue: $ 916,465\nNorth Service Planning Area Cities MOU Recommended\nAction: It is recommended that the City Council: 1)\nApprove Amendment No. 2 to the Professional Services\nAgreement with People Assisting the Homeless (PATH) for\nthe operation and management services of the Placentia\nNavigation Center for an additional four (4) month term\nending on July 31, 2024, in the amount not to exceed of\n$916,495; and 2) Authorize the City Administrator to\napprove eligible contract term extensions for two (2)\nmonth extensions up to six (6) months in an amount not\nto exceed $458,255, based upon contractor performance\nand at the discretion of the City; and 3) Adopt Resolution\nNo. R- 2024-19, A Resolution of the City Council of the City\nof Placentia, California authorizing a budget amendment in\nFiscal Year 2023-24 in compliance with City Charter of the\nCity of Placentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and 4) Authorize\nthe City Administrator and/or his designee to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAmendment No. 2 with PATH\nResolution R-2024-19 - Placentia Navigation Center

1.m. Award of Construction Contract to Big Ben Engineering for\nSewer Repair Work in Old Town Placentia Fiscal Impact:\nExpense: $135,000 Construction Contract $ 13,500\nContingency Amount $148,500 Total Construction Cost\nBudgeted: $148,500 Total Budget $148,500 FY 23-24 CIP\nBudget (799800-6750 J/L 243301-6750) Recommended\nAction: It is recommended that the City Council: 1)\nApprove a Public Works Agreement for Project No. 3301\nwith Big Ben Engineering for an amount not-to-exceed\n$135,000; and 2) Authorize the City Administrator to\napprove contract change orders up to 10% of the contract\nnot-to-exceed amount, or $13,500; and 3) Authorize the\nCity Administrator and/or his designee to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAgreement with Big Ben Engineering\nProposal

3.a. Streetscape Design Options for the 100 Block of Santa Fe\nAvenue Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Conduct the study session and receive and file this\nreport and proceed with designing and constructing\nthe streetscape improvements for the 100 block of\nSanta Fe Avenue as designed in the adopted\nstreetscape master plan.\nStaff Report\nPowerPoint Presentation