Placentia — 2024-06-18

1.b. City Fiscal Year 2023-24 Registers for June 18, 2024 Check\nRegister Fiscal Impact: $783,743.32 Electronic\nDisbursement Register Fiscal Impact: $1,320,094.03\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF\nCOMPLETION FOR THE OLD TOWN SEWER REPAIRS\nPROJECT, CITY PROJECT NO. 3301 Fiscal Impact: Expense:\n$135,000.00 Original Construction Contract $ 13,500.00\nChange Order No. 1 $148,500.00 Total Construction Cost\nBudgeted: $148,500.00 Fiscal Year 2023-24 CIP Budget\n(799800-6750)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Big Ben Engineering,\nInc. for The Old Town Sewer Repairs Project, City\nProject No. 3301 for the repair of two collapsed sewer\nlines in the Old Town Area, for a grand total amount\nof $148,500; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nContract Change Order No.1\nNOC Big Ben Engineering

1.d. ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF\nCOMPLETION FOR THE PLACENTIA GATEWAY "CHROMATIC\nASCENSION" SCULPTURE AND SITE IMPROVEMENTS, CITY\nPROJECT NO. 1206 Fiscal Impact: Expense: $398,400.00\nOriginal Construction Contract $ 14,316.74 Change Order\nNo. 1 $ 9,017.37 Change Order No. 2 $ 8,982.57 Change\nOrder No. 3 $430,716.68 Total Construction Cost\nBudgeted: $438,240.00 Fiscal Year 2023-24 CIP Project\nBudget (101206-6730)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by M.S. Construction\nManagement Group to construct the Placentia\nGateway “Chromatic Ascension” public art piece and\nsite improvements, City Project No. 1206, for the\ngrand total amount of $430,716.68; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nContract Change Orders 1, 2 &3\nNOC MS Construction

1.e. RESOLUTION ADOPTING FISCAL YEAR 2024-25 PROJECT\nLIST FOR COMPLIANCE WITH SB 1, THE ROAD REPAIR\nAND ACCOUNTABILITY ACT OF 2017 Fiscal Impact:\nProjected Revenue: $1,359,908 FY 2024-25 Budget (SB\n1/RMRA Fund)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Resolution No. R-2024-41, a Resolution of\nthe City Council of the City of Placentia, California,\nadopting the List of Projects for Fiscal Year 2024-25\nfunded by SB 1, The Road Repair and Accountability\nAct 2017; and\n2) Authorize Staff to submit the project list and all\nnecessary documentation to the California\nTransportation Commission to satisfy SB1 funding\nrequirements.\nStaff Report\nReso R-2024-41\nProject Area Map

1.f. SETTING OF THE ANNUAL SPECIAL TAX RATE FOR FISCAL\nYEAR 2024-25 FOR COMMUNITY FACILITIES DISTRICT NO.\n2024-01 (OLD TOWN MAINTENANCE SERVICES) Fiscal\nImpact: Revenue: $1,063 Recouped through Assessments\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2024-40, a Resolution of the City\nCouncil of the City of Placentia, California, setting the\nlevy of an annual special tax for Community Facilities\nDistrict No. 2024-01 (Old Town Maintenance\nServices); and\n2) Authorize inclusion of the Annual Special Tax for\nCommunity Facilities District No. 2024-01 (Old Town\nMaintenance Services) for Fiscal Year 2024-25 on the\nOrange County Secured Property Tax Roll.\nStaff Report\nReso R-2024-40\nFY 2024-25 Administration Report

1.g. AMENDMENT NO. 1 TO AGREEMENT WITH AMTECH INC.\nFOR ELEVATOR MAINTENANCE SERVICES Fiscal Impact:\nExpense: $75,431.50 Agreement Amendment Budget:\n$17,487.50 FY 2023-24 Operating Budget (103654-6290)\n$12,944.00 FY 2024-25 & 2025-26 Operating Budget\n(103654-6290) $45,000.00 FY 2024-25 & 2025-26\nOperating Budget (103654-6130)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Maintenance\nServices Agreement with Amtech for elevator\nmaintenance services to increase the contract amount\nby $75,431.50 for a revised cumulative contract not-\nto-exceed amount of $88,247.50 for the remaining\ncontract term; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No.1 with Amtech

1.h. AMENDMENT NO. 2 TO AGREEMENT WITH BRENNAN FIRE\nAND SECURITY, INC. FOR FIRE AND SECURITY ALARM\nMONITORING AND ANNUAL TESTING SERVICES Fiscal\nImpact: Expense: $11,200 Annual Contract Amount\nBudget: $11,200 FY 2024-25 (103654-6127)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Maintenance\nServices Agreement with Brennan for fire and security\nalarm monitoring and annual testing services to\namend the scope of work to update the location list,\nextend the contract term by one month and increase\nthe cumulative contract not-to-exceed amount by\n$19,853.09 or a revised cumulative contract amount\nof $65,985.09 for the entire contract term; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No.2 with Brennan

1.i. AWARD OF PROFESSIONAL SERVICES MASTER\nAGREEMENT WITH ORACLE AMERICA INC FOR ORACLE\nNETSUITE FOR GOVERNMENT Fiscal Impact: Expense: FY\n2024-25 $ 67,542 Annual Costs $169,154 One-time\nImplementation Cost $236,696 Total Cost Budgeted: FY\n2024-25 $300,000\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve an initial five (5) year Professional Services\nMaster Agreement with Oracle America, Inc. for\nNetSuite for Government for an approximate cost of\n$236,696 for year one (1), and an annual subscription\ncost of $67,542 for years two (2) to five (5); and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nOrdering Document-Implementation\nOrdering Document-Subscription\nNASPO Addendum\nDGS Authorization

1.j. PROFESSIONAL SERVICES AGREEMENT WITH DTA TO\nCOMPLETE A DEVELOPMENT IMPACT FEE NEXUS STUDY\nUPDATE AND TO CREATE A PUBLIC SAFETY COMMUNITY\nFACILITIES DISTRICT Fiscal Impact: Amount needed for\nAgreement: $126,230 Staff recommended Contingency: $\n+770 Total cost of proposed Agreement: $127,000 General\nPlan Update Fee Funds (749506-6017) $127,000\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with DTA\nto provide professional services to facilitate an update\nof both Citywide Development Impact Fees, Transit-\nOriented Development Impact Fees and to create a\nsuccessor Public Safety Community Facilities District\n(CFD) for the City of Placentia for an amount not to\nexceed $127,700; and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nPSA with DTA and exhibits

1.k. MEASURE M ELIGIBILITY APPLICATION PACKAGE FOR\nFISCAL YEAR 2024-25 Fiscal Impact: Revenue:\n$1,224,338 in estimated Measure M Funds (180000-4092)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize Staff to submit the 7-year Capital\nImprovement Program (CIP) project list utilizing\nMeasure M funding; and\n2) Approve Resolution No. R-2024-44 a Resolution of the\nCity Council of the City of Placentia, California,\nconcerning the status and update of the Pavement\nManagement Plan (PMP) for the Measure M (M2)\nProgram; and\n3) Authorize Staff to submit the Measure M Eligibility\napplication package to OCTA to ensure continued\neligibility for Measure M funding and receipt of Local\nFair Share M2 funds.\nStaff Report\nCIP Project List with Measure M Funding\nReso R-2024-44\nPavement Management Plan

2.a. Public Hearing to Provide for the Annual Levy of Assessment for\nthe City of Placentia Landscape Maintenance District 92-1 for\nFiscal Year 2024-25 Fiscal Impact: Revenue: $457,992\n(Recouped Through Assessments) Expenditures: $440,867\n(Proposed FY 2024-25 Budget LMD 92-1 Fund)\n1) Open the Public Hearing concerning the levy and collection\nof assessments within the Landscape Maintenance District\n92-1; and\n2) Receive the Staff Report, consider all public testimony, ask\nquestions of Staff; and\n3) Close the Public Hearing; and\n4) Adopt Resolution No. R-2024-43, a Resolution of the City\nCouncil of the City of Placentia, California, approving\nEngineer’s Report, confirming diagram and assessment,\nand ordering levy of continued assessments for Fiscal Year\n2024-25 for Placentia Landscape Maintenance District No.\n92-1.\nStaff Report\nReso R-2024-43\nEngineers Report & Assessment\nAssessment Roll

2.b. Public Hearing to Provide for the Annual Levy of Assessment for\nthe City of Placentia Street Lighting District 81-1 for Fiscal Year\n2024-25 Fiscal Impact: Revenue: $136,244 (SLD-81-1\nAssessments) $143,756 (Proposed Transfer in From General\nFund) Expenditures: $280,000 (Proposed FY 24-25 Budget SLD\n81-1 Fund)\n1) Open the Public Hearing concerning the Levy and\nCollection of Assessments within the Placentia Street\nLighting District 81-1; and\n2) Receive The Staff Report, Consider All Public Testimony,\nAsk Questions of Staff; And\n3) Close The Public Hearing.\n4) Adopt Resolution No. R-2024-42, a Resolution of City\nCouncil of the City of Placentia, California, approving\nEngineer’s Report, confirming diagram and assessment,\nand ordering levy of continued assessments for Fiscal Year\n2024-25 for Placentia Street Lighting District No. 81-1.\nStaff Report\nReso R-2024-42\nEngineers Report & Assessment\nAssessment Roll

3.a. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH\nTHE SALVATION ARMY OC FOR THE OPERATION OF A\nYEAR-ROUND NAVIGATION CENTER/EMERGENCY SHELTER\nLOCATED AT 731 S. MELROSE STREET Fiscal Impact:\nExpense: Year 1 $2,522,646 Placentia Navigation Center\nFund Year 2 $2,379,646 Placentia Navigation Center Fund\nYear 3 $2,379,646 Placentia Navigation Center Fund\nRevenue: Years 1-3 $7,281,938 North Service Planning\nArea Cities MOU\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve an initial three (3) year Professional Services\nAgreement with Salvation Army OC for the operation\nand management services of the Placentia Navigation\nCenter located at 731 S. Melrose Street, for an\napproximate cost of $2,600,000 for year one (1), and\nan approximate annual amount of $2,400,000 for\nyears two (2) and three (3), with an option to extend\nfor two (2) additional one-year extension terms; and\n2) Authorize the City Administrator to approve eligible\ncontract term extensions for two (2) additional one-\nyear terms at an amount that shall be based upon the\nincrease from the previous year of the annual\nconsumer price index (CPI) for the Los Angeles-Long\nBeach-Anaheim Region, up to a maximum of 3%. not\nto exceed five (5) years, based upon contractor\nperformance and at the discretion of the City; and\n3) Adopt Resolution No. R-2024-45, Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2024-\n25 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator and/or his designee\nto meet and confer with Salvation Army to finalize the\nManagement, Operations, and Public Safety Plan of\nthe Placentia Navigation Center; and\n5) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPSA with Salvation Army\nReso R-2024-45\nPresentation

3.b. PLACENTIA PUBLIC SAFETY COMMUNICATIONS CENTER\n2023 ANNUAL REPORT Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil: Receive and file a copy of the completed 2023\nAnnual Report\nStaff Report\nPPSCC 2023 Annual Report\nPPSCC 2023 Annual Report Presentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.