Rancho Palos Verdes — 2023-06-20

CLOSED SESSION REPORT:

CITY MANAGER REPORT:\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nA closed session will be held, pursuant to Government Code § 54956.9 (d)(2)\nor (d)(3) & (e)(1), because there is a significant exposure to litigation in one (1)\ncase and where the facts and circumstances giving rise to such litigation are\nbelieved to be unknown to the putative plaintiff(s)

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nA closed session will be held, pursuant to Government Code §54956.9(d)(1),\nto confer with legal counsel regarding pending litigation to which the City is a\nparty. The title of such litigation is as follows: City of Rancho Palos Verdes, et\nal. v. Bonta, et al., Los Angeles Superior Court Case No. 22STCP02369

B. Registers of Demands (Mata)\nRecommendation: 1) Adopt Resolution No. 2023-__, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,\nALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS\nFROM WHICH THE SAME ARE TO BE PAID(Check run date 05/26/2023);\nand, 1) Adopt Resolution No. 2023-__, A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM\nWHICH THE SAME ARE TO BE PAID (Check run date 06/09/2023).\nRegister of Demands (Check Run 05/26/2023)\nRegister of Demands (Check Run 06/09/2023)

C. Consideration and possible action regarding a claim against the City by Amit\nSrivastava. (Sisson)\nRecommendation: Reject the claim and direct Staff to notify the claimant,\nAmit Srivastava.\nAgenda Report

D. Consideration and possible action to participate in the Los Angeles Urban\nCounty Program for funding the Community Development Block Grant\nProgram for fiscal year 2024-2026. (Awwad)\nRecommendation: 1) Adopt Resolution No. 2023-___, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES\nAPPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY\nPROGRAM FOR FISCAL YEARS 2024-2026; and, 2) Authorize the Public\nWorks Director to execute a Cooperation Agreement with the Los Angeles\nCounty Development Authority (LACDA) for Community Development Block\nGrant (CDBG) funding for fiscal years 2024-2026, subject to approval as to\nform by the City Attorney.\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385\nAgenda Report

E. Consideration and possible action to accept Gifts for Parks donations. (Hirsch)\nRecommendation: Accept Gifts for Parks donations and direct Staff to\nprepare donor letters of appreciation for the Mayor’s signature.\nAgenda Report

F. Consideration and possible action to approve projects proposed to be funded\nby Senate Bill No. 1, the Road Repair and Accountability Act of 2017, for\nFiscal Year 2023-24. (Cloke)\nRecommendation: Adopt Resolution No. 2023-___, A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING\nTHE ROADWAY ASSET MANAGEMENT PROGRAM – RESIDENTIAL\nSTREETS AND THE CITYWIDE STREET SWEEPING PROJECTS TO\nRECEIVE FUNDING FOR FISCAL YEAR 2023-24 FROM SENATE BILL NO.\n1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.\nAgenda Report

G. Consideration and possible action to approve ongoing professional service\nagreements, amendments, and blanket purchase orders for Fiscal Year 2023-\n24 that exceed $25,000. (Loya)\nRecommendation: 1) Approve the renewal of ongoing professional service\nagreements; 2) Approve blanket purchase orders for FY 2023-24 that exceed\n$25,000 for various City Departments; 3) Authorize the Mayor to execute six\namendments to existing professional services agreements approved to form\nby the City Attorney; and, 4) Authorize the Mayor to execute two professional\nservices agreements for ongoing services approved to form by the City\nAttorney.\nAgenda Report

H. Consideration and possible action to establish the City’s appropriation limit for\nFiscal Year 2023-24. (Ramos)\nRecommendation: Adopt Resolution No. 2023-__, A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES\nESTABLISHING THE FISCAL YEAR 2023-2024 APPROPRIATION LIMIT AT\n$37,516,080 FOR THE CITY OF RANCHO PALOS VERDES.\nAgenda Report

I. Consideration and possible action to review the first biannual 2023 Border\nIssues report. (Barnes)\nRecommendation: Receive and file the first biannual report on the status of\nBorder Issues for 2023.\nAgenda Report\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385

J. Consideration and possible action to award a professional services agreement\nto Infinity Technologies for geographic information systems (GIS) support\nservices. (Garrett)\nRecommendation: 1) Approve a professional services agreement (PSA) with\nInfinity Technologies for GIS support services for a two-year term with an\noptional one-year extension to be exercised at the discretion of the Contract\nOfficer not to extend beyond June 30, 2025, at an annual cost of $75,000 and\na total not-to-exceed contract sum of $225,000; and, 2) Authorize the Mayor\nand City Clerk to execute the PSA in a form approved by the City Attorney.\nAgenda Report

K. Consideration and possible action to approve Amendment No. 2 to the\nProfessional Services Agreement with Environmental Sciences Associates to\ncomplete the City’s 2021-2029 Housing Element Update. (Bobbett)\nRecommendation: 1) Approve Amendment No. 2 to the Professional Services\nAgreement (PSA) with Environmental Sciences Associates (ESA) (Attachment\nA) to increase the agreement amount by $20,000 consisting of $14,000 and a\ncontingency of $6,000 for a new contract sum of $288,089.48, extend the term\nto December 29, 2023, and augment the scope of work to complete the City’s\n2021-2029 Housing Element Update in response to the comments received by\nCalifornia Department of Housing and Community Development (HCD); and,\n2) Authorize the Mayor and City Clerk to execute Amendment No. 2 to the\nProfessional Services Agreement with Environmental Sciences Associates in a\nform approved by the City Attorney.\nAgenda Report

L. Consideration and possible action to award a professional services agreement\nto Acorn Technology Services for managed Information Technology (IT)\nservices. (Buchwald)\nRecommendation: 1) Award a professional services agreement (PSA) to\nAcorn Technology Services to provide managed IT services at an annual cost\nof $204,600 and not to exceed $900,000 for a period of four years, including\none optional one-year extension, and, 2) Authorize the Mayor and City Clerk to\nexecute the PSA, in a form acceptable to the City Attorney.\nAgenda Report

M. Consideration and possible action to approve compensation changes for\ncompetitive, confidential and management, and part-time employees. (DeZiel)\nRecommendation: Adopt Resolution No. 2023-__, A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, STATE OF\nCALIFORNIA, AMENDING, RESTATING, AND SUPERSEDING\nRESOLUTION NO. 2022-67 THAT CONFIRMS AND ADOPTS THE CITY-\nWIDE SALARY AND HOURLY COMPENSATION SCHEDULE FOR ALL CITY\nEMPLOYEES (FULL TIME AND PART TIME), EXCEPT THE CITY\nMANAGER, EFFECTIVE JULY 1, 2023.\nAgenda Report\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385

N. Consideration and possible action to approve the successor Memorandum of\nUnderstanding (MOU) between the City of Rancho Palos Verdes and the\nRancho Palos Verdes Employees Association (RPVEA) for the period of July\n1, 2022 through June 30, 2025. (DeZiel)\nRecommendation: Adopt Resolution No. 2023-__, A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ACCEPTING,\nAPPROVING AND ADOPTING THE MEMORANDUM OF UNDERSTANDING\nBETWEEN THE CITY OF RANCHO PALOS VERDES AND THE RANCHO\nPALOS VERDES EMPLOYEES ASSOCIATION FOR THE PERIOD OF JULY\n1, 2022 THROUGH JUNE 30, 2025\nAgenda Report

O. Consideration and possible action to approve the City’s Investment Policy for\nFiscal Year 2023-24. (Loya)\nRecommendation: 1) Review the recommended revisions to the City’s FY\n2023-24 Investment Policy, including recommendations by the Finance\nAdvisory Committee (FAC); and, 2) If deemed acceptable, approve the FY\n2023-24 Investment Policy applicable to the City of Rancho Palos Verdes,\nRancho Palos Verdes Successor Agency to the Redevelopment Agency, and\nRancho Palos Verdes Improvement Authority.\nAgenda Report

P. Consideration and possible action to award professional services agreements\nand amendments for various Public Works services. (Awwad)\nRecommendation: 1) Award a professional services agreement to All City\nManagement Services, Inc. for school crossing guard and related services in\nthe amount of up to $129,865 plus a 15% contingency for Fiscal Year 2023-24\nand two optional one-year extensions; 2) Award a professional services\nagreement to Rigg Consulting Inc. for civil engineering services in the amount\nof up to $300,000 plus a 15% contingency of for a five-year term; 3) Approve\nAmendment No. 1 to the professional services agreement with Ocean Blue\nEnvironmental Services Inc. for environmental cleanup and related services,\nincreasing the compensation by up to $390,000 plus a 15% contingency, and\nextending the term by two years; 4) Affirm a budget transfer of $68,302 from\nvarious unspent budget accounts to fund additional environmental cleanup\nservices by Ocean Blue Environment Services Inc. in FY 2022-23; 5) Approve\nAmendment No. 1 to the professional services agreement with Valley\nMaintenance Corporation for janitorial and custodial services, increasing the\ncompensation by up to $300,000 plus a 15% contingency, and extending the\nterm by three years; 6) Approve Amendment No. 1 to the professional services\nagreement with Harris & Associates, Inc. for Landscape and Lighting\nMaintenance District administration, increasing the compensation by up to\n$15,805 for a total of up to $25,905 plus a 15% contingency, and extending\nthe term by one year; 7) Affirm retroactive contract authorization to the\nprofessional services agreement with Harris & Associates for work performed\non the FY 2021-22 Engineer's Report in the amount of $5,125; 8) Award a\nprofessional services agreement to Hardy & Harper Inc. for public works\nmaintenance and related services in the amount of up to $2,167,651 plus a\n15% contingency for a five-year term; 9) Award a professional services\nagreement with Interwest Consulting Group, Inc. for right-of-way permitting,\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385\nreview, and related services in the amount of up to $308,880 plus a 15%\ncontingency for a one-year term;10) Award a professional services agreement\nto Sunbeam Consulting for right-of-way permitting, review, inspection, and\nother services in the amount of up to $3,159,456 plus a 15% contingency for a\nfive-year term; 11) Award a professional services agreement to MSW\nConsultants for solid waste management consulting and related services in the\namount of up to $379,090 plus a 15% contingency for a three-year term with\nan optional three-year extension; 12) Award a professional services\nagreement to Yunex, LLC for streetlight maintenance and related services in\nthe amount of up to $195,000 plus a 15% contingency for a three-year term\nwith an optional three-year extension; 13) Award a professional services\nagreement to Sweeping Corp of America (SCA) of California, LLC, for street\nsweeping and related services in the amount of up to $1,434,791 plus a 15%\ncontingency for a three-year term with an optional three-year extension; 14)\nAward a professional services agreement to Yunex, LLC for traffic signal\nmaintenance and related services in the amount of up to $420,000 plus a 15%\ncontingency for a three-year term with an optional three-year extension; 15)\nApprove Amendment No. 1 to the professional services agreement with\nGeosyntec Consultants, Inc., for stormwater quality monitoring, reporting, and\nrelated services, increasing the compensation by up to $172,526 for a total of\nup to $1,142,209 plus a 15% contingency; 16) Affirm a budget transfer of\n$101,876 from various unspent budget accounts to fund additional stormwater\nquality services in FY 2022-23; and, 17) Authorize the Mayor and City Clerk to\nexecute the agreements and amendments in a form approved by the City\nAttorney.\nAgenda Report

MAYOR’S ANNOUNCEMENTS:\nRECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:\nAPPROVAL OF AGENDA:

1. Consideration and possible action to approve setting the Citywide\nLandscaping and Lighting Maintenance District levy to zero for Fiscal Year\n2023-24. (Hevener) (15 mins)\nRecommendation: Continue the public hearing to the July 18, 2023, City\nCouncil meeting to allow for the required public notice to be timely published in\na local newspaper.\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385\nAgenda Report

2. Consideration and possible action to recover nuisance abatement costs on\nproperty located at 3510 Coolheights Drive (CMUNI2021-0003). (Monroy) (15\nmins)\nRecommendation: 1) Adopt Resolution No. 2023-__, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES\nCONFIRMING THE REPORT OF NUISANCE ABATEMENT COSTS AND\nAUTHORIZING A SPECIAL ASSESSMENT, IN THE FORM OF A LIEN IN THE\nAMOUNT OF $4,285.50, TO RECOVER ABATEMENT COSTS ON\nPROPERTY LOCATED AT 3510 COOLHEIGHTS DRIVE (APN 7558-014-027)\n(CASE NO. CMUNI2021-0003); and, 2) Direct Staff to submit to the Los\nAngeles County Auditor/Controller for collection in the next applicable tax roll\nyear the confirmed Nuisance Abatement Costs in the amount of $4,285.50 and\nto direct the City Attorney and the Finance Director to prepare and cause to be\nrecorded in the Office of the Los Angeles County Recorder appropriate notices\nof liens which document the amount of Nuisance Abatement Costs assessed\nfor the property located at 3510 Coolheights Drive (APN 7558-014-027).\nAgenda Report

3. Consideration and possible action to adopt the Fiscal Year 2023-2024 Budget\nfor all City’s funds, the Five-Year Capital Improvement Program, and\nImprovement Authorities. (Ramos/Loya) (15 mins)\nRecommendation: 1) Conduct a public hearing on the FY 2023-24 Budget of\nall City’s funds, the Five-Year Capital Improvement Program, and\nImprovement Authorities; 2) Adopt Resolution No. 2023-___, A RESOLUTION\nOF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES\nAPPROVING A BUDGET APPROPRIATION AND ADOPTING THE\nOPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR\n2023-24; and, 3) Adopt Resolution No. IA 2023-___, A RESOLUTION OF THE\nRANCHO PALOS VERDES JOINT POWERS IMPROVEMENT AUTHORITY\nADOPTING THE OPERATING BUDGET FOR FISCAL YEAR 2023-2024.\nAgenda Report

4. Consideration and possible action to receive the 2024 Financial Model. (Loya)\n(15 mins)\nRecommendation: Receive and file the 2024 Financial Model.\nAgenda Report

5. Consideration and possible action to accept the Los Angeles County Sheriff’s\nDepartment Service Level Authorization for Fiscal Year 2023-24. (Hunter) (15\nmins)\n6/16/23, 12:07 PM rpv.granicus.com/GeneratedAgendaViewer.php?view_id=5&event_id=2385\nRecommendation: 1) Authorize the City Manager to sign the Los Angeles\nCounty Sheriff's Department Service Level Authorization for FY 2023-24 at a\ntotal City annual cost of $7,864,680.23; and, 2) Direct Staff to work with the\nPublic Safety Subcommittee and Regional Contract Law Committee within the\nfirst quarter of FY 2023-24 to identify cost-saving opportunities within the 575\nService Level Authorization and return to the City Council in October 2023.\nAgenda Report

6. Consideration and possible action to receive a quarterly status report on Fiscal\nYear 2022-23 City Council Goals and to approve FY 2023-24 City Council\nGoals. (Bañales) (30 mins)\nRecommendation: 1) Receive and file a fourth-quarter status report on the\nFY 2022-23 City Council Goals; and, 2) Approve the FY 2022-23 City Council\nGoals.\nAgenda Report