Rolling Hills Estate — 2023-01-24

1. CALL MEETING TO ORDER

10. CITY ATTORNEY ITEMS

11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS\nThis item provides the opportunity for Members of the City Council to provide information and reports to\nother Members of the City Council and the public on any issues or activities of Council Committees, ad\nhoc committees, regional or state-wide governmental associations, special districts, joint powers\nauthorities and the various committees on which Members of the City Council might serve or have an\ninterest, which are not otherwise agendized.

12. MAYOR AND COUNCIL ITEMS\nThis item provides the opportunity for Members of the City Council to request information on currently\npending projects and/or issues of public concern, direct that an item be agendized for future consideration\nand/or make announcements of interest to the public.

13. CLOSED SESSION\nIf you would like to address the City Council regarding an item on the Closed Session agenda, please\ncontact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported\nin Open Session.

2. SALUTE TO THE FLAG

4. CEREMONIAL ITEMS

6. PUBLIC COMMENT / PUBLIC PRESENTATIONS\nThis is the appropriate time for members of the public to make comments regarding items not listed on this\nagenda. If you would like to address the City Council, please complete a speaker sheet and give to the\nCity Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not\non the agenda.\n1/24/2023\nCity Council Regular Meeting Agenda January 24, 2023

7. PUBLIC HEARINGS

8. NEW BUSINESS

9. OLD BUSINESS

A. REQUEST TO ATTEND SOUTHERN CALIFORNIA ASSOCIATION OF\nGOVERNMENTS' (SCAG) ANNUAL REGIONAL CONFERENCE AND\nGENERAL ASSEMBLY BUSINESS MEETING MAY 4-5, 2023\nAttachments: General Assembly Flyer\n1/24/2023\nCity Council Regular Meeting Agenda January 24, 2023

B. COMMISSION & COMMITTEE APPOINTMENTS\nMemorandum from Lauren Pettit, City Clerk\nRecommendation: That the City Council reappoint the current Commission and\nCommittee members and make appointments to fill the vacancies on the Planning\nCommission and Environmental Advisory Committee from the recently interviewed\ncandidates.\nAttachments: Staff Report

C. 2023 COMMITTEE ASSIGNMENTS\nMemorandum from Lauren Pettit, City Clerk\nRecommendation: That the City Council review and discuss the proposed\nCouncil/Committee assignments and approve as presented.\nAttachments: Staff Report

D. 2023 POLICY DEVELOPMENT - SUGGESTED ITEMS FOR DISCUSSION\nMemorandum from Greg Grammer, City Manager\nRecommendation: That the City Council review the items and make any additions or\ndeletions, and confirm date of the meeting.\nAttachments: Staff Report

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION\nGovernment Code Section 54957\nTitle: City Manager (Quarterly Evaluation)

B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nGovernment Code Section 54956.9(d)(4)\nInitiation of litigation: one potential case

A. RECOGNITION OF OUTGOING COMMISSIONERS

B. EMPLOYEE SERVICE RECOGNITION\n1/24/2023\nCity Council Regular Meeting Agenda January 24, 2023

A. READING OF ORDINANCES AND RESOLUTIONS\nReading in full of all ordinances and resolutions presented for consideration to the\nCity Council will be waived and all such ordinances and resolutions will be read by\ntitle only.

C. DEMANDS AND WARRANTS OF DECEMBER 2022 & JANUARY 2023\nRecommendation: Approve warrants 65796 through 65878 in the amount of\n$1,980,495.13 and Supplemental Warrants 120522 through 120622; 010123\nthrough 010623; in the amount of $336,148.61 for a grand total amount of\n$2,316,643.74 with proper audit.\nAttachments: Demands & Warrants

D. SCHEDULE OF INVESTMENTS REPORT OF NOVEMBER 2022\nRecommendation: Receive and file.\nAttachments: Staff Report

E. REVENUE AND EXPENDITURE REPORT OF NOVEMBER 2022\nRecommendation: Receive and file.\nAttachments: Staff Report

F. SCHEDULE OF INVESTMENTS REPORT DECEMBER 2022\nRecommendation: Receive and file.\nAttachments: Staff Report

G. REVENUE AND EXPENDITURE REPORT OF DECEMBER 2022\nRecommendation: Receive and file.\nAttachments: Staff Report\n1/24/2023\nCity Council Regular Meeting Agenda January 24, 2023

J. BUDGET AMENDMENTS FISCAL YEAR 2022-2023\nRecommendation: That the City Council approve the Budget Amendments for Fiscal\nYear 2022-2023.\nAttachments: Staff Report

K. ADOPTION OF RESOLUTION TO AUTHORIZE THE CONTINUED USE OF\nTELECONFERENCE ACCESSIBILITY PROCEDURES TO CONDUCT\nPUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361\nMemorandum from Lauren Pettit, City Clerk\nRecommendation: That the City Council Adopt Resolution 2539 to authorize the City\nManager to continue to implement and utilize teleconference accessibility procedures\nto conduct public meetings pursuant to Assembly Bill 361.\nAttachments: Staff Report + Resolution No. 2539

A. PLANNING APPLICATION NO. 220499\nAMENDMENT AND RESTATEMENT OF CHAPTER 17.56 OF THE\nROLLING HILLS ESTATES MUNICIPAL CODE PERTAINING TO\nACCESSORY DWELLING UNITS\nLOCATION: CITYWIDE\nMemorandum from Jeannie Naughton, Community Development Director\nRecommendation: That the City Council 1.) Open the Public Hearing; 2.) Take public\ntestimony; 3.) Discuss the issues; 4.) Find that the proposed Urgency Ordinance No.\n745 is exempt from the provisions of CEQA; and 5.) Adopt Urgency Ordinance\nNo.745 (which will require a 4/5ths vote).\nAttachments: Staff Report + Ordinance No. 745

B. PLANNING APPLICATION NO. 230002\nAMENDMENTS TO THE SAFETY ELEMENT AND HOUSING ELEMENT\nOF THE ROLLING HILLS ESTATES 2040 GENERAL PLAN\nLOCATION: CITYWIDE\nMemorandum from Jeannie Naughton, Community Development Director\nRecommendation: That the City Council 1.) Open the Public Hearing; 2.) Take public\ntestimony; 3.) Discuss the issues; 4.) Find that the proposed Resolution No. 2538 is\nexempt from the provisions of CEQA; and 5.) Adopt Resolution No. 2538, making\nfindings related to and adopting General Plan Amendment No. 230002 to the Safety\nElement and General Plan Amendment No. 230004 to the 2021-2029 Housing\nElement of the Rolling Hills Estates 2040 General Plan.\nAttachments: Staff Report + Resolution No. 2538

A. PEPPER TREE FOUNDATION ANNUAL BOARD OF DIRECTORS\nMEETING\nMemorandum from Rosa Pinuelas, Community Services Supervisor\nRecommendation: That the Rolling Hills Estates Pepper Tree Foundation Board of\nDirectors receive and file this staff report.\nAttachments: Staff Report\n** RECONVENE CITY COUNCIL MEETING **\n1/24/2023\nCity Council Regular Meeting Agenda January 24, 2023

B. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR\nENDED JUNE 30, 2022\nMemorandum from Michael Whitehead, Administrative Services Director\nRecommendation: That the City Council of the City of Rolling Hills Estates receive\nand file Annual Comprehensive Financial Report (ACFR) for fiscal year ended June\n30, 2022.\nAttachments: Staff Report\nAnnual Comprehensive Financial Report (ACFR) June 30, 2022\n2022 Final GAGAS Report\n2022 Final GANN Limit Report\n2022 Final SAS114 Letter

C. PROPOSAL FOR PROFESSIONAL BUILDING AND SAFETY SERVICES\nRELATED TO THE IMPLEMENTATION OF AN ONLINE SOLAR\nPERMITTING PLATFORM AS PART OF THE CALAPP GRANT AWARD\nMemorandum from Jeannie Naughton, Community Development Director\nRecommendation: That the City Council approve Task Order #2022-10 - Proposal\nfrom Willdan Engineering to provide professional services for the related to the\nimplementation of an online solar permitting platform, as part of the CalAPP grant\naward, in a not-to-exceed amount of $35,000.\nAttachments: Staff Report

D. ADOPTION OF FY 2022-23 PUBLICLY AVAILABLE PAY SCHEDULE\nMemorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain,\nAdministrative Aide\nRecommendation: It is recommended that the City Council approve a Publicly\nAvailable Pay Schedule for the 2022-23 fiscal year in accordance with California\nPublic Employees' Retirement System (CalPERS) regulations.\nAttachments: Staff Report\n1/24/2023\nCity Council Regular Meeting Agenda January 24, 2023

A. AWARD OF CONTRACTS FOR ROCKBLUFF PARK\nMemorandum from Alexa Davis, Assistant City Manager and Mike Goldsmith,\nMaintenance Superintendent\nRecommendation: That the City Council 1) approve a contract, as to form by the City\nAttorney, in the amount of $29,370 with Ace Fence Company for the installation of\nrailing along the ramp at Rockbluff Park; 2) approve a contract, as to form by the\nCity Attorney, in the amount of $16,120 with Dave Bang Associates for the\ncompleted pathway; 3) authorize a fiscal year budget adjustment in the total amount\nof $148,304.80 using Park Facilities Fees toward this project ($137,254.80\npreviously authorized, but unspent in the 2021-22 fiscal year; $11,050 for additional\nscope of work to complete project).\nAttachments: Staff Report