S Pasadena — 2023-05-17

10. MONTHLY INVESTMENT REPORTS FOR MARCH 2023\nRecommendation\nIt is recommended that the City Council receive and file the Monthly Investment Reports for March\n2023.

11. PURCHASE AND REPLACEMENT OF CARBON MEDIA FROM CALGON CARBON\nCORPORATION FOR THE WILSON WELLHEAD TREATMENT SYSTEM FOR A TOTAL NOT-\nTO EXCEED AMOUNT OF $500,000\nRecommendation\nIt is recommended that the City Council authorize the sole source purchase and replacement of\ncarbon media from Calgon Carbon Corporation (Calgon) for a total not-to-exceed amount of\n$500,000 for the Wilson Water Reservoir Wellhead Treatment System, including $283,200 for\nmaterial, $203,386 for freight and field services, and a $13,414 contingency for price fluctuations,\nanalysis, and acceptance testing required by the landfill.

12. AUTHORIZE CITY MANAGER TO EXECUTE A THIRD CONTRACT AMENDMENT WITH\nEUROFINS EATON ANALYTICAL, LLC FOR LABORATORY TESTING AND ANALYSIS OF\nPOTABLE WATER SAMPLES\nRecommendation\nIt is recommended that the City Council authorize the City Manager to execute a third contract\namendment with Eurofins Eaton Analytical, LLC (Eurofins) to increase the contract value by\n$65,000 and extend the agreement for laboratory testing and analysis of potable water samples\nprofessional services until September 30, 2023.

13. INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING CHAPTER 2\n(ADMINISTRATION), ARTICLE II (OFFICERS AND EMPLOYEES GENERALLY) OF THE\nSOUTH PASADENA MUNICIPAL CODE ADDING SECTION 2.12 (ELECTRONIC\nSUBMISSION OF DISCLOSURE STATEMENTS)\nRecommendation\nIt is recommended that the City Council:\n1. Direct the City Clerk’s Division to provide proper notice of the adoption of the ordinance; and\n2. Introduce for first reading, by title only, the following ordinance:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA,\nCALIFORNIA, AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE II (OFFICERS\nAND EMPLOYEES GENERALLY) OF THE SOUTH PASADENA MUNICIPAL CODE\nADDING SECTION 2.12 (ELECTRONIC SUBMISSION OF DISCLOSURE STATEMENTS)

14. APPROVE A PROFESSIONAL SERVICES CONTRACT WITH RANGWALA ASSOCIATES TO\nCOMPLETE THE GENERAL PLAN UPDATE AND DOWNTOWN SPECIFIC PLAN IN AN\nAMOUNT NOT-TO-EXCEED $150,900\nRecommendation\nIt is recommended that the City Council:\n1. Allocate and appropriate $150,900 from General Fund balance reserves, Account 101-0000-\n0000-3200-000 to fund the Community Development Department Professional Services\nappropriations in Account Number 101-7010-7011-8170-000; and\n2. Authorize the City Manager to execute a Professional Services Agreement (PSA).

15. RECEIVE AND FILE THE 2022 HOUSING ELEMENT ANNUAL PROGRESS REPORT\nRecommendation\nIt is recommended that the City Council receive and file the 2022 Housing Element Annual\nHousing Report

16. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR APRIL 26, 2023, APRIL 29, 2023,\nAND MAY 3, 2023\nRecommendation\nIt is recommended that the City Council:\n1. Approve the minutes for the April 26, 2023, Special Joint City Council Meeting with the Mobility\nand Transportation Infrastructure Commission; and\n2. Approve the minutes for the April 29, 2023, Special Joint City Council Meeting with the\nPlanning Commission; and\n3. Approve the minutes for the May 3, 2023, Regular City Council Meeting; and\n4. Approve the minutes for the May 3, 2023, Special Joint City Council Meeting with the Library\nBoard of Trustees.

17. AMENDMENT TO AGREEMENT WITH ACORN TECHNOLOGY SERVICES FOR\nINFORMATION TECHNOLOGY SUPPORT SERVICES TO INCREASE ANNUAL AMOUNT BY\n$37,108 FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $306,808\nRecommendation\nIt is recommended to authorize the City Manager or designee to execute an amendment to the\nagreement with Acorn Technology and increase the amount by $37,108 annually, for a total\namount not to exceed $306,808 annually, for the continued services and management of the\nCity’s information technology infrastructure.

18. ADOPTION OF A RESOLUTION APPROVING THE FISCAL YEAR 2023-24 ENGINEER’S\nREPORT DECLARING THE CITY’S INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND\nCOLLECTION OF ASSESSMENTS AND SETTING A DATE AND TIME FOR A PUBLIC\nHEARING FOR THE FY 2023-24 LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, APPROVING THE FISCAL\nYEAR 2023-24 ENGINEER’S REPORT DECLARING THE CITY’S\nINTENTION TO PROVIDE FOR AN ANNUAL LEVY AND\nCOLLECTION OF ASSESSMENTS AND SETTING A DATE AND\nTIME FOR A PUBLIC HEARING FOR THE LIGHTING AND\nLANDSCAPING MAINTENANCE DISTRICT, PURSUANT TO THE\nPROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND\nHIGHWAYS CODE OF THE STATE OF CALIFORNIA\nRecommendation\nIt is recommended that the City Council:\n1. Adopt the attached resolution approving the Fiscal Year (FY) 2023-24 Engineer’s Report\ncollection of assessments; and\n2. Schedule the Public Hearing for the FY 2023-24 Lighting and Landscaping Maintenance\nDistrict (LLMD) for June 21, 2023, at 7:00 p.m. in the Council Chambers.

19. ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABLISHING A 45-DAY\nMORATORIUM ON NO-FAULT JUST CAUSE TERMINATIONS OF TENANCY\nRecommendation\nIt is recommended that the City Council:\n1. Adopt an Interim Urgency Ordinance to establish a 45-day moratorium on no-fault just cause\nterminations of tenancy; and\n2. Direct staff to study the issue of terminations of tenancy for substantial remodels and develop\nan ordinance to be adopted prior to the expiration of the moratorium.\nACTION/DISCUSSION

21. APPROVAL OF FISCAL YEAR 2022-23 BUDGET POLICY\nRecommendation\nIt is recommended that the City Council approve the City’s Fiscal Year 2022-23 Budget Policy.

22. SALARY ADJUSTMENTS FOR FY 2023\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, ADOPTING NEW JOB DESCRIPTIONS\nAND SALARY RANGES FOR HR ANALYST AND SENIOR HR\nANALYST, RECLASSIFICATION OF THE SENIOR MANAGEMENT\nANALYST AS PART OF UNREPRESENTED MANAGEMENT AND\nADJUSTING FOUR CLASSIFICATIONS SALARY RANGES\nRecommendation\nIt is recommended that the City Council:\n1. Adopt a resolution adopting salary schedule changes for twelve classifications;\n2. Approve usage of State and Local Fiscal Recovery Funds from account 206-3010-3041-8020-\n000 in the amount of $13,403 to transfer to the General Fund to cover the salary adjustments;\nand\n3. Appropriate $4,005 to account 101-8030-8031-7000-000 for Community Services Department\nSalaries, $28 to account 101-4010-4011-7000-000 for Police Department Salaries, $605 to\naccount 101-6010-6011-7000-000 for Public Works Department Salaries, $1,781 to account\n101-3010-3011-7000-000 for Finance Department Salaries, $5,508 to account 101-8010-\n8011-7000-000 for Library Department Salaries, $1,010 to Management Services Department\nSalaries, and $466 to account 500-6010-6710-7000-000 Water Department Salaries.

23. RECEIVE UPDATE AND PROVIDE DIRECTION ON NEXT STEPS FOR THE UPDATE OF THE\nCITY’S EXCLUSIVE REFUSE SERVICE AGREEMENT RELATED TO THE IMPLEMENTATION\nOF SB 1383 REQUIREMENTS\nRecommendation\nIt is recommended that the City Council receive a staff presentation and provide direction on next\nsteps for the update of the City’s Exclusive Refuse Service Agreement related to the\nimplementation of SB 1383 requirements.

26. CITY MANAGER COMMUNICATIONS

3. PRESENTATION OF THE FESTIVAL OF BALLOONS POSTER WINNERS

4. PRESENTATION OF A PROCLAMATION DECLARING MAY 2023 AS “MILITARY\nAPPRECIATION MONTH”

5. PRESENTATION OF A PROCLAMATION DECLARING MAY 21 – 27, 2023 AS “PUBLIC\nWORKS WEEK”

6. MERCHANT MINUTE – THE MAYA SALON\nAzelle Santa Ana

7. PRESENTATION BY HDL ON REVENUE PROJECTIONS\nCHANGES TO THE AGENDA

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $226,379.58; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $653,727.46; ONLINE PAYMENTS IN THE AMOUNT OF\n$78,529.44; PAYROLL IN THE AMOUNT OF $761,799.15\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.