S Pasadena — 2023-07-19

10. JULY 2022 – MAY 2023 BUDGET UPDATE\nRecommendation\nStaff recommends that the City Council receive and file the July 2022 -May 2023 Budget Update\nReport.

12. APPROVAL OF THE REVISED 2023 CITY COUNCIL MEETING SCHEDULE\nRecommendation\nIt is recommended that the City Council approve the revised City Council meeting schedule for\nthe 2023 calendar year.

13. APPROVAL OF A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT FOR VIDEO PRODUCTION SERVICES WITH STUDIO SPECTRUM, INC. FOR\nA NEW TOTAL NOT-TO-EXCEED AMOUNT OF $90,000 ANNUALLY.\nRecommendation\nIt is recommended that the City Council approve the Second Amendment to the Professional\nServices Agreement with Studio Spectrum, Inc., to increase the contract amount by $4,000 for a\ntotal amount not to exceed $90,000 annually and authorize the City Manager to execute the\nSecond Amendment.

14. ADOPT A RESOLUTION APPROVING A PURCHASE ORDER WITH DELL MARKETING, LP.,\nIN THE AMOUNT NOT-TO-EXCEED OF $75,000 FOR THE FIRST PHASE OF THE THREE-\nYEAR WORKSTATION REPLACEMENT PROGRAM, UTILIZING THE NASPO VALUEPOINT\nCOOPERATIVE PURCHASING PROGRAM\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, APPROVING A\nPURCHASE ORDER WITH DELL MARKETING, L.P., IN THE\nAMOUNT NOT TO EXCEED OF $75,000 FOR THE FIRST\nPHASE OF THE THREE-YEAR WORKSTATION\nREPLACEMENT PROGRAM, UTILIZING THE NASPO\nVALUEPOINT COOPERATIVE PURCHASING PROGRAM\nRecommendation\nIt is recommended that the City Council adopt a resolution approving a purchase order with Dell\nMarketing, LP. in the amount not to exceed $75,000, authorizing the use of the NASPO\nValuePoint Cooperative Purchasing Program for the purchase and authorizing the City Manager\nto effectuate the purchase.

15. APPROVAL OF A FIVE-YEAR AGREEMENT WITH SIRSIDYNIX FOR INTEGRATED LIBRARY\nSYSTEM SOFTWARE AND SERVICES FOR A TOTAL OF $240,255.07, WITH OPTIONS TO\nEXTEND.\nRecommendation\nIt is recommended that the City Council approve a Master Agreement ("Agreement") with\nSirsiDynix to license Integrated Library System (ILS) software products and to provide related\nspecialized professional services for an initial term of five (5) years in the amount of $240,255.07.

16. APPROVAL OF THE THIRD AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH CITY\nMANAGER ARMINE CHAPARYAN\nRecommendation\nIt is recommended that the City Council approve the Third Amendment to the Employment\nAgreement and authorize the Mayor to sign the amendment.

17. APPROVE THE MEMORANDUM OF AGREEMENT WITH PARTICIPATING AGENCIES\nREGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING THE\nCOORDINATED INTEGRATED MONITORING PROGRAM FOR THE UPPER LOS ANGELES\nRIVER WATERSHED MANAGEMENT AREA\nRecommendation\nIt is recommended that the City Council approve the Memorandum of Agreement with\nparticipating agencies regarding the administration and cost sharing for implementing the\nCoordinated Integrated Monitoring Program for the Upper Los Angeles River (ULAR) Watershed\nManagement Area and authorize the City Manager to execute the agreement.

18. RESOLUTION AUTHORIZING THE APPROVAL OF PLANS, DESIGNS AND\nSPECIFICATIONS WITH WORKING DETAILS FOR PUBLIC WORKS PROJECTS\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, AUTHORIZING THE\nAPPROVAL OF PLANS, DESIGNS AND SPECIFICATIONS\nAND WORKING DETAILS FOR PUBLIC WORKS PROJECTS\nRecommendation\nIt is recommended that the City Council adopt the Resolution authorizing the approval of plans,\ndesigns and specifications and working details for public works projects.

19. APPROVAL OF AN AGREEMENT FOR LEGAL SERVICES WITH COLANTUONO,\nHIGHSMITH & WHATLEY, PC IN AN AMOUNT NOT TO EXCEED $15,000 FOR SERVICES\nRELATED TO THE CITY ATTORNEY TRANSITION\nRecommendation\nIt is recommended that the City Council approve the Agreement for Legal Services and authorize\nthe City Manager to execute the Agreement.

20. APPROVAL OF AGREEMENT WITH MAVERICK NETWORKS INC., FOR THE\nINSTALLATION OF THE VOICE OVER INTERNET PROTOCOL (VOIP) SOFTWARE\nTELEPHONE SYSTEM RINGCENTRAL, FOR A FIVE-YEAR TERM\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Professional Services Statement of Work for Professional Services with Maverick\nNetworks Inc., for the installation and implementation of the Voice Over Internet Protocol (VoIP)\nsoftware telephone system RingCentral, in the amount not to exceed of $40,000;\n2. Authorize the use of the OMNIA Partners Purchasing Program pursuant to South Pasadena\nMunicipal Code Section 2. 99-29(21) for the purchase of the Ring Central software telephone\nsystem finding that the purchase meets the requirements set forth therein;\n3. Approve the agreement with RingCentral in the amount not to exceed, $216,015, for a five-\nyear term; and\n4. Authorize the City Manager to execute the agreements and any other documents to effectuate\nthe purchase.

21. APPROVE THE THIRD AMENDMENT TO THE CONTRACT WITH RIGHT OF WAY, INC. TO\nEXTEND THE CONTRACT TERM TO JANUARY 31, 2024 AND INCREASE THE TOTAL NOT\nTO EXCEED AMOUNT TO $115,000\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Third Amendment to the contract with Right of Way, Inc. to extend the term to\nJanuary 31, 2024 and increase the maximum compensation by $15,000, for a new not to\nexceed amount of $115,000; and\n2. Appropriate $15,000 from Measure M Fund 236 into Public Works Measure M Contract\nServices Account No. 236-6010-6011-8180-000 for the rental of the K­rail equipment; and\n3. Authorize the City Manager to execute the amendment.

22. APPROVAL OF A TASK ORDER WITH AGA ENGINEERS, INC. FOR A TRAFFIC SAFETY\nASSESSMENT OF MARENGO AVENUE\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Task Order with AGA Engineers, Inc. for a traffic safety assessment in the\namount of $43,900; and\n2. Authorize the expenditure from the City's Public Works Measure R Professional Services\nAccount No. 233-6010-6011-8170-000; and\n3. Authorize the City Manager to execute the Task Order and any related documents.

23. ADOPT A RESOLUTION TO APPROVE PARTICIPATION IN THE LOS ANGELES URBAN\nCOUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, APPROVING\nPARTICIPATION IN THE LOS ANGELES URBAN COUNTY\nPROGRAM\nRecommendation\nIt is recommended that the City Council:\n1. Adopt a Resolution to approve participation in the Los Angeles Urban County Community\nDevelopment Block Grant (CDBG) Program;\n2. Approve the Cooperation Agreement with the Los Angeles County Development Authority\n(LACDA); and\n3. Authorize the Mayor or City Manager to execute the agreement.

24. APPROVE A FIRST AMENDMENT TO THE AGREEMENT WITH RAFTELIS FINANCIAL\nCONSULTANTS, INC. FOR THE POLICE DEPARTMENT ASSESSMENT AND ALLOCATE\nAND APPROPRIATE FUNDS IN THE AMOUNT OF $10,000\nRecommendation\nIt is recommended that the City Council:\n1. Allocate and appropriate $10,000 from the General Fund Account 101-0000- 0000-3200-000\nto the Police Department Contract Services Account number 101-4010-4011-8180-000; and\n2. Approve the First Amendment to the Professional Services Agreement with Raftelis Finance\nConsultants, Inc. and\n3. Authorize the City Manager to execute the amendment.

25. APPROVAL OF AN AGREEMENT WITH GRANICUS, LLC FOR THE WEBSITE SYSTEM AND\nDESIGN PROJECT, INCLUDING LICENSES AND MAINTENANCE IN THE AMOUNT OF\n$39,867.26\nRecommendation\nStaff recommends that the City Council approve the agreement with Granicus, LLC for Website\nRedesign services, and associated licensing and maintenance for a term of five (5) years, in the\namount of $39,867.26 with the option to extend for one additional year.

26. PUBLIC HEARING TO CONFIRM CHARGES ASSESSED BY THE COUNTY OF LOS\nANGELES DEPARTMENT OF AGRICULTURAL COMMISSIONER WEIGHTS AND\nMEASURES FOR THE ABATEMENT OF HAZARDOUS VEGETATION ON RESPECTIVE\nPARCELS OF UNIMPROVED PRIVATE PROPERTIES CONSTITUTING A FIRE HAZARD\nRecommendation\nIt is recommended that the City Council, after holding a Public Hearing to allow property owners\nwith pending weed abatement charges the opportunity to object or receive an explanation of\npending charges, confirm the charges set forth in the 2023 Los Angeles County Report on the\nCost of Weed Abatement.\nACTION/DISCUSSION

28. REVIEW OF THE HUNTINGTON DRIVE AND MARENGO AVENUE INTERSECTION SECOND\nCROSSING GUARD PILOT PROGRAM AND APPROVAL OF A CONTRACT WITH ALL CITY\nMANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES IN AN AMOUNT NOT-\nTO-EXCEED $330,008.40 FOR FISCAL YEAR 2023-2024\nRecommendation\nIt is recommended that the City Council:\n1. Approve the continuation of a second crossing guard at Huntington Drive and Marengo\nAvenue;\n2. Approve the contract with All City Management Services, Inc. for crossing guard services in\nan amount not to exceed $330,008.40 for Fiscal Year 2023-2024 and authorize the City\nManager to execute the contract; and\n3. Approve the transfer of $101,366.40 from General Fund reserves to the Account No. 101-\n4010-4011-8180 (Police Department-Contract Services) to fund the vendor's quoted "split\nshift" difference in cost for the crossing guard contract for FY 2023-2024.

29. APPROVAL OF A TASK ORDER WITH TOOLE DESIGN GROUP, LLC FOR\nTRANSPORTATION PLANNING SERVICES AS IT RELATES TO THE FREMONT AVENUE,\nHUNTINGTON DRIVE, AND FAIR OAKS AVENUE CORRIDORS\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Task Order with Toole Design Group, LLC, to conduct a comprehensive\ncommunity transportation planning charrette design process in the amount of four hundred\nand thirty thousand, and four hundred seventy-three dollars. ($430,473.00);\n2. Appropriate $300,000.00 from the City's Measure M Local Return Fund 236 into Public\nWorks Measure M Professional Services Account No. 236-6010-6011- 8170-000, and\nappropriate $130,473.00 from City's Measure R Local Return Fund 233 into Public Works\nMeasure R Professional Services Account No. 233-6010- 6011-8170-000 for a total\nauthorized expenditure of $430,473.00 for this work; and\n3. Authorize the City Manager to execute the Task Order and any related documents.

3. MERCHANT MINUTE – GROCERY OUTLET

30. RESIDENTIAL SLOW STREETS INSTALLATION\nRecommendation\nIt is recommended that the City Council review the Slow Streets Program as presented in the\nreport and authorize City Staff to move forward with the installation of temporary Slow Streets\nProgram equipment along the pre-selected residential streets, Hermosa Street, Grand Avenue,\nand Oak Street.\nINFORMATIONAL REPORTS

31. FISCAL YEAR 2023 ECONOMIC DEVELOPMENT STRATEGY\nRecommendation\nIt is recommended that the City Council receive and file the City's Fiscal Year 2023 Economic\nDevelopment Strategy.

34. CITY MANAGER COMMUNICATIONS

4. PRESENTATION OF A PROCLAMATION DECLARING THE MONTH OF JULY AS “PARK\nAND RECREATION MONTH” IN THE CITY OF SOUTH PASADENA

5. PRESENTATION OF AN UPDATE FROM THE SOUTH COAST AIR QUALITY\nMANAGEMENT DISTRICT BY GOVERNING BOARD VICE CHAIR MICHAEL CACCIOTTI

6. INSURANCE OVERVIEW PRESENTATION\nCHANGES TO THE AGENDA

8. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $335,218.27; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $3,117,683.60; ONLINE PAYMENTS IN THE AMOUNT OF\n$113,011.52; TRANSFERS IN THE AMOUNT OF $180,000.00; PAYROLL IN THE AMOUNT\nOF $813,134.81\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

9. MONTHLY INVESTMENT REPORTS FOR MAY 2023\nRecommendation\nThe Agenda Report has been prepared and will be provided next week pending review and\napproval.