S Pasadena — 2024-04-17

10. MONTHLY INVESTMENT REPORTS FOR DECEMBER 2023 AND JANUARY 2024\nRecommendation\nIt is recommended that the City Council receive and file the Monthly Investment Reports for\nDecember 2023 and January 2024.

11. CONSIDERATION OF APPROVAL OF THE THIRD AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES, INC., FOR TEMPORARY\nSTAFFING SERVICES, AT A COST OF $90,000, FOR A NEW TOTAL NOT-TO-EXCEED\nAMOUNT OF $434,000\nRecommendation\nIt is recommended that the City Council consider approval of the Third Amendment to the\nProfessional Services Agreement with MV Cheng and Associates, Inc., in the amount of $90,000,\nfor continued temporary staffing services, and for a new total not-to-exceed amount of $434,000.

12. CONSIDERATION OF APPROVAL OF CITY COUNCIL, HOUSING AUTHORITY, JOINT\nFINANCE COMMISSION/CITY COUNCIL MEETING MINUTES FOR FEBRUARY 21, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the Special\nHousing Authority Meeting, Special Joint Meeting with the Finance Commission, and the Regular\nCity Council Meeting that took place on February 21, 2024.

13. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING FINAL MAP NO. 84122\nFOR THE PROJECT LOCATED AT 1020 EL CENTRO STREET\nRecommendation\nIt is recommended that the City Council adopt the Resolution approving Final Map No. 84122 for\n1020 El Centro Street and authorize its recordation with Los Angeles County Recorder’s Office.\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, APPROVING FINAL MAP\nNO. 84122 FOR THE PROJECT LOCATED AT 1020 EL CENTRO\nSTREET

14. CONSIDERATION OF APPROVING THE FIRST AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH ARROYO BACKGROUND INVESTIGATIONS FOR\nADDITIONAL FUNDING FOR PAST-DUE INVOICES AND FUTURE BACKGROUND\nINVESTIGATIONS NEEDS, IN A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $69,500 AND\nAMEND THE TERMINATION DATE.\nRecommendation\nIt is recommended that the City Council consider:\n1. Approve the First the City Amendment to the Professional Services Agreement with Arroyo\nBackground Investigations to extend the agreement date to April 2025 and to add additional\nfunding in the amount of $39,500, for a new total not-to­exceed compensation amount of $69,500;\n2. Authorize payments in the amount of $14,500 for past-due invoices and services rendered, and\n$2,500 for services being rendered for current recruits in the background investigation process

15. CONSIDERATION OF AN APPROPRIATION OF $54,450 FOR THE ANNUAL FOURTH OF\nJULY EVENT AND APPROVAL OF A CONTRACT WITH PYRO-SPECTCULARS, INC. IN THE\nAMOUNT OF $35,590 FOR THE FOURTH OF JULY FIREWORKS DISPLAY\nRecommendation\nIt is recommended that the City Council consider:\n1. Appropriation of $54,450 from the General Fund balance to the Community Services Special\nEvents Account No. 101-8030-8031-8264 to fund the costs that occur in Fiscal Year 2023-2024\nfor the annual Fourth of July event; and\n2. Approve the contract with Pyro-Spectaculars, Inc. in the amount of $35,590 for the Fourth of\nJuly Fireworks display.

16. CONSIDERATION OF AN INCENTIVE MANAGEMENT FEE OF $18,563.67 FOR FISCAL YEAR\n2022/2023 BASED ON INCREASES IN THE ANNUAL NET OPERATING INCOME FOR\nDONOVAN BROS. GOLF, LLC\nRecommendation\nIt is recommended that the City Council consider an Incentive Management Fee (Incentive of\n$18,563.67 for Fiscal Year (FY) 2022/2023 based on increases in the annual Net Operating\nIncome (NOI) for Donovan Bros. Golf, LLC (Donovan).\nPUBLIC HEARING

17. PUBLIC HEARING TO ADOPT A RESOLUTION APPROVING THE COMMUNITY\nDEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2024/2025 IN THE\nAMOUNT OF $127,365, WITH $19,104 FOR THE SENIOR NUTRITION PROGRAM AND\n$108,261 FOR SIDEWALK REPLACEMENTS AND AMERICANS WITH DISABILITIES (ADA)\nACT RAMP UPGRADES\nRecommendation\nIt is It is recommended that the City Council conduct a public hearing and adopt a resolution to\napprove an allocation of the Community Development Block Grant funds for the Fiscal Year\n2024/2025, in the total amount of $127,365, with $19,104 for the Senior Nutrition Program and\n$108,261 for Sidewalk Replacements and ADA ramp upgrades.\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, AUTHORIZING THE\nALLOCATION OF THE COMMUNITY DEVELOPMENT BLOCK\nGRANT (CDBG) FUNDS FOR THE SENIOR NUTRITION\nPROGRAM AND SIDEWALK REPLACEMENTS AND\nAMERICANS WITH DISABILITIES ACT (ADA) RAMP UPGRADES\nFOR FISCAL YEARS 2024/2025\nACTION/DISCUSSION

18. DISCUSSION AND PROVIDE DIRECTION ON THE CITY’S PARTICIPATION IN THE SAN\nGABRIEL VALLEY CRISIS ASSISTANCE RESPONSE AND ENGAGEMENT (SGV CARE)\nPROGRAM\nRecommendation\nIt is recommended that the City Council discuss and consider providing direction to staff on the\nCity’s participation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV\nCARE) program.

19. APPROVAL OF FISCAL YEAR 2023-24 MID-YEAR BUDGET REPORT AND CAPITAL\nIMPROVEMENT PROGRAM (CIP) CONTINUING APPROPRIATIONS AND RESOLUTION\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Fiscal Year 2023-24 Mid-Year Budget Report and Adjustments;\n2. Approve of Fiscal Year 2023-24 Capital Improvement Program (CIP) Continuing\nAppropriations; and\n2023-2024 Mid-Year Budget Amendments and Adjustments and Capital Improvement Program\nCarryovers.

20. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH NHA ADVISORS, LLC. FOR\nLIVE AND RECORDED TRAINING ON THE FIVE-YEAR DYNAMIC FORECAST MODELING\nTOOL, FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $33,000, AND DISCUSSION AND\nDIRECTION ON THE USE OF THE DYNAMIC FORECAST MODELING TOOL IN\nCONJUNCTION WITH THE CITY’S BUDGET DEVELOPMENT PROCESS FOR FISCAL YEAR\n2024-2025\nRecommendation\nIt is recommended that the City Council:\n1. Approve an Agreement with NHA Advisors, LLC in the additional amount of $3,500 for a live\nand recorded training on the dynamic forecast modeling tool for a new total not-to-exceed\namount of $33,000; and\n2. Provide direction to staff on the use of the dynamic forecast modeling tool as part of the FY\n2024-25 budget development process.

21. CONSIDER OF AN APPROPRIATION OF $130,295 FOR THE ARROYO SECO GOLF COURSE\nCOMPREHENSION PLAN AND AWARD A CONTRACT TO GOLF COURSE, LTD DBA\nFORREST RICHARDSON GOLF COURSE ARCHITECTS FOR THE DEVELOPENT OF THE\nARROYO SECO GOLF COURSE COMPREHENSIVE PLAN\nRecommendation\nIt is recommended that the City Council:\n1. Appropriate $130,295 which includes a 15% contingency for the Arroyo Seco Golf Course\nComprehensive Plan from the Arroyo Seco Golf Course Fund Balance to Professional\nServices Account No 295-8040-8041-8170;\n2. Award of Contract to Golf Course, LTD DBA Forrest Richardson Golf Course Architects for\nthe development of the Arroyo Seco Golf Course Comprehensive Plan in the amount of\n$113,300 with a 15% contingency for a total of $130,295; and\n3. Authorize the City Manager to execute an agreement with Golf Course, LTD, DBA Forrest\nRichardson Golf Course Architects.

22. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR NOVEMBER 16, 2022\nRecommendation\nIt is recommended that the City Council approve the minutes for the November 16, 2022, Regular\nCity Council Meeting.

3. PRESENTATION OF NEW EMPLOYEE AMBER TARDIF, DEPUTY CITY CLERK

4. PRESENTATION OF MERCHANT MINUTE - THE DAILY

5. PROCLAMATION FOR ARBOR DAY

6. PROCLAMATION FOR EARTH DAY

7. PROCLAMATION IN REMEMBRANCE OF THE ARMENIAN GENOCIDE\nCHANGES TO THE AGENDA

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $119,558.47; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $946,943.40; TRANSFERS IN THE AMOUNT OF\n$38,714.09; ONLINE PAYMENTS IN THE AMOUNT OF $117,210.09; VOIDS IN THE AMOUNT\nOF ($50.00); PAYROLL IN THE AMOUNT OF $1,673,546.01\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.