S Pasadena — 2024-12-04

10. CONSIDER AUTHORIZING THE CITY MANAGER TO APPROVE ADDITIONAL\nPAYMENTS UP TO $35,000 TO GRBCON FOR REMAINING CONSTRUCTION\nREPAIR SERVICES RELATED TO SEWER AND STORM DRAIN SYSTEM REPAIRS\nAT FREMONT AVENUE AND HUNTINGTON DRIVE\nRecommendation\nIt is recommended that the City Council authorize the City Manager to approve additional\n3\npayments to GRBCon, Inc. for remaining construction repair services up to an additional\n$35,000.

11. CONSIDER EXECUTION OF A FUND TRANSFER AGREEMENT WITH THE LOS\nANGELES COUNTY FLOOD CONTROL DISTRICT TO RECIEVE SAFE CLEAN\nWATER PROGRAM FUNDING FOR FISCAL YEARS 2024-2025, 2025-2026, 2026-\n2027, AND 2027-2028\nRecommendation\nIt is recommended that the City Council consider authorizing the City Manager to execute\nthe fund Transfer Agreement with the Los Angeles County Flood Control District to\nreceive Safe Clean Water Program Municipal Funds.

12. CONSIDER APPROVAL OF THE FIFTH AMENDMENT TO THE CONTRACT WITH\nRIGHT OF WAY, INC. TO EXTEND THE CONTRACT TERM FOR K-RAIL EQUIPMENT\nRENTAL TO DECEMBER 31, 2025, INCREASE THE TOTAL NOT TO EXCEED\nAMOUNT OF THE CONTRACT TO $167,500, AND APPROPRIATE $65,000 OF\nMEASURE M FUNDING FOR K-RAIL EQUIPMENT, INCLUDING $20,000 FOR THE\nPURCHASE OF NEW K-RAILS\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Fifth Amendment to the contract with Right of Way, Inc. to extend the\nterm to December 31, 2025, and increase the maximum compensation by $45,000,\nfor a new not to exceed amount of $167,500; and\n2. Appropriate $65,000 from Measure M Fund 236 into Public Works Measure M\nContract Services Account No. 236-6010-6011-8180-000 for the rental, removal,\nand purchase of K-rail equipment.

13. CONSIDER APPROVAL OF A TASK ORDER WITH NV5 FOR POCKET PARK\nPROJECT CONSTRUCTION AND INSPECTION MANAGEMENT SERVICES\nRecommendation\nIt is recommended that the City Council approve the Task Order under a Master On-Call\nProfessional Services Agreement with NV5,in the final form approved by the City\nAttorney, to provide project management, construction management, and inspection\nmanagement services for the City’s pocket park projects in the amount of $169,520.00.

14. CONSIDERATION OF APPROVAL OF A MEMORANDUM OF AGREEMENT WITH\nTHE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR THE ACTIVE\nSTREETS MISSION-TO-MISSION 2025 EVENT\nRecommendation\nIt is recommended that the City Council consider approval of a Memorandum of\nAgreement (MOA) between the San Gabriel Valley Council of Governments (SGVCOG)\nand the Cities of Alhambra, San Gabriel, and South Pasadena for the Active Streets\nMission-to-Mission 2025 Event, and commit staff time towards the required in-kind match.\n4\nPUBLIC HEARING

15. CONSIDERATION AND ADOPTION OF A RESOLUTION ESTABLISHING AN\nAFFORDABLE HOUSING IN-LIEU FEE FOR ELIGIBLE PROJECTS SUBJECT TO\nTHE INCLUSIONARY HOUSING ORDINANCE\nRecommendation\nIt is recommended that the City Council:\n1. Review the analysis presented in the attached EPS memo (Attachment 2)\n2. Adopt a Fee Resolution (Attachment 1) to establish an affordable housing in-lieu fee\npursuant to the Inclusionary Housing Ordinance (SPMC Section 36.375)\nACTION/DISCUSSION

16. DISCUSSION AND DIRECTION REGARDING A SPECIAL EVENT FEE TO BE\nCHARGED FOR THE USE OF THE ARROYO SECO GOLF COURSE BY THE SOUTH\nPASADENA EDUCATIONAL FOUNDATION\nRecommendation\nIt is recommended that the City Council discuss and provide direction regarding a special\nevent fee to be charged for the use of the Arroyo Seco Golf Course by the South\nPasadena Educational Foundation.

17. CONSIDER THE TRANSFER OF FUNDS FROM THE STATE AND LOCAL FISCAL RECOVERY\nFUNDS (SLFRF) FOR ELIGIBLE ESSENTIAL GOVERNMENT SERVICES OFFSETTING\nELIGIBLE GOVERNMENT SERVICE EXPENDITURES INCURRED BY THE GENERAL FUND\nFOR FISCAL YEARS 2023-2024 ($3,328,379) AND 2024-2025 ($1,441,863-PRIOR TO\nDECEMBER 31, 2024); APPROVE THE ACCOUNTING AND TRANSFERS NECESSARY TO\nUTILIZE GENERAL FUND SAVINGS AS A RESULT OF THE REVENUE REPLACEMENT\nUNDER SLFRF TO FUND ALREADY APPROVED CAPITAL PROJECTS AND OTHER USES IN\nTHE AMOUNT OF $2,093,888; AND ESTABLISH A SPECIAL PROJECTS FUND TO DEPOSIT\nTHE REMAINING GENERAL FUNDS SAVINGS ($2,676,355) FOR FUTURE USE AS\nAPPROVED BY THE CITY COUNCIL\nRecommendation\nIt is recommended that the City Council consider:\n1. Creating a Special Projects Fund 116 for General Fund savings generated as a\nresult of utilizing State and Local Fiscal Recovery Funds (SLRF); and\n2. Approving the transfer of approximately $3,328,379 from SLRF for eligible essential\ngovernment services under the SLFRF Final Rule for Fiscal Year 2023-2024,\noffsetting eligible government service expenditures incurred by the General Fund;\nand\n3. Approving the transfer of approximately $1,441,863 from SLRF for eligible essential\ngovernment services under the SLFRF Final Rule for Fiscal Year 2024-2025,\noffsetting eligible government service expenditures incurred by the General Fund;\nand\n4. Approving the necessary accounting and transfers to utilize the General Fund\nsavings to fund approved capital projects and other uses in an approximate amount\nof $2,093,888; and\n5\n5. Approving the necessary accounting and transfers to deposit the remaining General\nFund savings into the Special Projects Fund 116 for future use as approved by the\nCity Council, in the approximate amount of $2,676,355.

18. CONSIDERATION OF A SITE LEASE AGREEMENT WITH COAST ENERGY\nOPERATING, LLC TO DEVELOP A SOLAR CARPORT AND BATTERY BACKUP\nSYSTEM AT THE HOPE STREET AND MOUND AVENUE CITY-OWNED PARKING\nLOT\nRecommendation\nIt is recommended that the City Council authorize the City Manager to enter into a Solar\nand Storage Site Lease Agreement with Coast Energy Operating, LLC (Coast Energy),\nthrough the Clean Power Alliance (CPA) Power Ready Program, in the form finalized and\napproved by the City Manager and City Attorney to develop a solar carport and battery\nbackup system at the Hope Street and Mound Avenue City-owned parking lot.

3. PRESENTATION BY THE SOUTH PASADENA TOURNAMENT OF ROSES OF\nRAFFLE TICKETS

4. MERCHANT MINUTE - SUGARMYNT GALLERY\nCHANGES TO THE AGENDA

6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $143,862.31; GENERAL CITY WARRANTS IN THE AMOUNT OF $303,521.18;\nONLINE PAYMENTS IN THE AMOUNT OF $143,473.62; VOIDS IN THE AMOUNT OF\n$0; PAYROLL IN THE AMOUNT OF $1,136,417.29\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

7. CONSIDERATION OF APPROVAL OF THE REGULAR CITY COUNCIL MEETING\nMINUTES FOR NOVEMBER 20, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the\nRegular City Council Meeting for November 20, 2024.

8. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL INC., FOR\nMUNICIPAL STAFFING SERVICES IN AN AMOUNT NOT-TO-EXCEED $81,000, FOR\nA NEW TOTAL-NOT-TO-EXCEED AMOUNT OF $111,000.\nRecommendation\nIt is recommended that the City Council consider approval of an Amendment to the\nProfessional Services Agreement with Robert Half International, Inc., for continued\nmunicipal staffing services, in the amount of $81,000, and for a new total not -to-exceed\namount of $111,000.

9. RECEIVE AND FILE LIBRARY SPECIAL TAX FISCAL YEAR 2023-2024 ANNUAL\nREPORT\nRecommendation\nIt is recommended that the City Council receive and file a report on the Fiscal Year 2023-\n2024 Library Special Tax as required by the State of California Local Agency Special Tax\nand Bond Accountability Act.