San Bernardino — 2024-03-04

A) Closed Session p.673\nRecommendation:\nCONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure\nto litigation (Pursuant to Government Code Section 54956.9(d)(2)):\nNotice of Claim, Steve Carrigan, dated November 28, 2023, Claim No. GHC 0065668\nCLOSED SESSION REPORT

1. Presentation of the 2023­24 Mr. and Miss Cardinal City San Bernardino High School\nCourt p.15\nCONSENT CALENDAR

10. Amendment No. 1 to Agreement with RHA Landscape Architects – Planners Inc. for\nSeccombe Lake Park Design Services (Ward 1) p.239\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino,\nCalifornia:\n1. Approve Amendment No. 1 to the Agreement with RHA Landscape Architects\n– Planners Inc. in the amount of $26,000 for Nicholson Neighborhood Park\nImprovements (Project); and\n2. Authorize project contingencies in the total amount of $27,000 for design of\nthe Project; and\n3. Authorize the City Manager or designee to execute all documents with RHA\nLandscape Architects – Planners Inc.; and\n4. Authorize the City Manager or designee to expend the contingency fund, if\nnecessary, to complete the project.\n5. Renew the term of the agreement to September 21, 2024.\n6. If necessary, authorize the City Manager to renew the term of the agreement for\nup to two additional one­year terms.

11. Amendment No. 1 to Agreement with IDS Group Inc. for Speicher Memorial Park\nDesign Services (Ward 2) p.330\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California:\n1. Approve Amendment No. 1 to the Agreement with IDS Group Inc. in the\namount of $209,179 for Speicher Memorial Park Improvements (Project); and\n2. Authorize the project contingencies in the total amount of $39,000 for design of\nthe Project; and\n3. Authorize the City Manager or designee to execute all documents with IDS\nGroup, Inc.; and\n4. Authorize the City Manager or designee to expend the contingency fund, if\nnecessary, to complete the project.

12. Arrowhead Grove Phase IV Affordable Housing Project Conditional Funding\nCommitment (Ward 2) p.406\nRecommendation:\nIt is Recommended that the Mayor and City Council of San Bernardino, California\n1. Adopt Resolution No. 2024­036 of the Mayor and City Council of the CIty of San\nBernardino, California, approving a Conditional Funding Commitment for Arrowhead\nGrove Phase IV, and affordable housing project; and\n2. Authorize the City Manager, or designee, to take any further actions and execute any\nfurther agreements or documents as necessary including minor and substantive\nchanges.

13. Approve Professional Agreement for Motel Voucher Program (All Wards) p.444\nRecommendation:\nIt is Recommended that the Mayor and City Council of San Bernardino, California\n1. Approve the Professional Service Agreement with Anand Patel (Pa­An, Inc.,\nNamaste Sitiye Inc., and SB Hotel North LLC) for the provision of motel rooms\nranging from 55 rooms (minimum) to 121 rooms (maximum) for a total amount\nnot to exceed $2,751,840 and for a term beginning March 11, 2024, through\nMarch 10, 2025; and\n2. Reallocate unspent Permanent Local Housing Allocation (PLHA) funds to the\nMotel Voucher Program in the amount of $327,591; and\n3. Authorize the City Manager or designee to take any further actions and execute\nany further agreements or documents as necessary to effectuate the\nimplementation of the Motel Voucher Program.

14. Accept 2022 Homeland Security Grant (All Wards) p.602\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California\nAdopt Resolution No 2024­042:\n1. Authorizing the acceptance of the 2022 Homeland Security Grant Program\nfunds and\n2. Amending the Fiscal Year 2023/24 Adopted Budget revenue and expenditures\nby $38,521

15. Round Two American Rescue Plan Act­Funded Small Business Grant Program (All\nWards) p.638\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California\napprove the remaining $425,000 for small business grants of $2,500 and $5,000.

16. Amendment No. 4 to the Lease Agreement with Vanir Tower Building Inc. (Ward 1)\nRecommendation: p.663\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nauthorize the City Manager to execute Amendment No. 4 to the Lease Agreement with Vanir\nTower Building, Inc., for 290 North D Street, San Bernardino, California; increasing the rental\nspace to include Suite 101B, extending the Lease Agreement through June 30, 2026, and\nauthorizing the Director of Finance and Management Services to amend the FY 2023/24\nOperating Budget in the amount of $139,736 to support the costs associated with\nincreasing the rental space with Vanir Tower Building, Inc.\nCLOSED SESSION

2. Review of Administrative Budget Transfers (All Wards) p.16\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nreview and file all listed administrative budget transfers from July 1, 2023 through December\n31, 2023.

3. Approving Job Classifications and Amending the City­wide Salary Schedule p.19\nRecommendation:\nIt is recommended that the Mayor and City Council adopt Resolution No. 2024­037 of the\n1. Amending the Director of Animal Services (U) salary.\n2. Amending the Shelter Veterinarian salary;\n3. Establishing the Homeless Solutions Manager job classification;

4. Establishing the Homeless Services Assistant job classification;

5. Authorizing the City Manager or their designee to add two (2) FTE for Fiscal\nYear 2023/24;

6. Amending the City­Wide Salary Schedule for full time, part­time, temporary, and\nseasonal positions\n4. TPX Wide Area Network (WAN) Relocation from 300N “D” Street Basement to 201B\nN “E” Street p.36\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California\nauthorize the City Manager to approve the Service Agreement with TPX to relocate the Wide\nArea Network (WAN) Circuits from 300 N ”D” Street basement to 201B N ”E” Street 3rd floor\ncomputer room in preparation for the City Hall Building Renovation Project.\n5. California Library Connect Grant Award Recognition (Ward 1) p.72\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\n1. Adopt Resolution No. 2024­039 of the Mayor and City Council of the City of San\nBernardino, California, authorizing the Director of Finance & Management\nServices to amend and appropriate the $19,709.06 California Library Connect\nGrant Award in both revenues and expenditures to the Fiscal Year 2023­2024\nOperating Budget; and\n2. Approve the purchase of a new Juniper MX204 router or equivalent from CENIC,\nas described in the grant application.\n6. Application and Acceptance of Lunch at the Library Grant Award (All Wards) p.98\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nadopt Resolution No. 2024­038 of the Mayor and City Council of the City of San Bernardino,\nCalifornia authorizing the Director of Finance & Management Services to amend and\nappropriate $8,900 in both revenues and expenditures to the Fiscal Year 2023 – 2024\nOperating Budget.

7. Budget Amendment FY 24, Recreation and Community Services for the\nSponsorship of the 2024 Lunar New Year ($38,450.00) in Revenue and Expense\nbudget allocations p.172\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nadopt Resolution No. 2024­040 authorizing the Director of Finance to amend the FY2023/24\nthe budget in revenue and expenditures by $38,450 for the sponsorship payments received\nto support the Lunar New Year Event.

8. Budget Amendment FY 24, Recreation and Community Services for the CSUSB\nReservation payment and NCAA invoice payment ($92,780) in Revenue and Expense\nbudget allocations p.184\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nadopt Resolution No. 2024­041 authorizing the Director of Finance and Administrative\nServices to approve the revenue and expense budget allocations of $92,780 respectively for\nthe payment of the California State University San Bernardino (CSUSB) field and facility\nreservation for Fiscalini Field 2018­2023 seasons ($87,500) and the 2023 season NCAA\nWorld Series Tournament ($5,280).

9. Agreement with FileOnQ Incorporated, and Issue a Purchase Order (All Wards) p.209\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nauthorize:\n1. The City Manager or designee to execute a Professional Services Agreement\nwith FileOnQ Incorporated.\n2. The Director of Finance and Management Services to issue a purchase order to\nFileOnQ Incorporated in an amount not to exceed $253,153.84.