San Bernardino — 2024-11-06

A) CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to\nGovernment Code Section 54956.9(a) and (d)(1):\ni) Ortiz Enterprises, Incorporated v. City of San Bernardino, San Bernardino Superior\nCourt Case No. CIVSB240279

B) PUBLIC EMPLOYEE APPOINTMENT (Pursuant to Government Code Section 54957)\nTitle: City Manager

C) CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section\n54957.6) Agency designated representatives: Mayor or other Mayor and Council designee\nUnrepresented employee: City Manager\n5:00 P.M.\nINVOCATION AND PLEDGE OF ALLEGIANCE\nCLOSED SESSION REPORT\nPUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA\nCITY MANAGER UPDATE\nCONSENT CALENDAR

1. Adopting and Amending the Conflict of Interest Code Pursuant to the Political\nReform Act of 1974 Pg. 12\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino California\nadopt Resolution No. 2024­214, approving and adopting the amended Conflict of Interest\nCode pursuant to the Political Reform Act of 1974.

10. Approve Final Tract Map No. 20376 for 9 Townhouse Residential Units at the\nNorthwest Corner of E. Pacific Street and N. Garden Drive (Ward 2) Pg. 370\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino,\nCalifornia, adopt Resolution No. 2024­218:\n1. Approving Final Tract Map No. 20376 (Subdivision 20­06) involving the\nsubdivision a parcel (APN 0147­231­07) containing approximately 0.77 acres\nand the development and establishment of a townhouse development\ncomprised of nine (9) detached residential units, located at the northwest corner\nof E. Pacific Street and N. Garden Drive;\n2. Accepting the public dedications as set forth on said map; and\n3. Authorizing execution of the standard form of agreement for the subdivision\nimprovements.

11. Amendment No. 1 to Agreement with Environmental Project Services, Inc. for\nCitywide Sidewalk Repairs and Maintenance (All Wards) Pg. 465\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino,\nCalifornia:\n1. Authorize the City Manager to execute Amendment No. 1 to Maintenance\nServices Agreement with Environmental Project Services, Inc. for Concrete\nMaintenance Services; and\n2. Authorize the Director of Finance and Management Services to issue a change\npurchase order in not to exceed amount of $2,000,000.

12. Five­Year Capital Project Needs Analysis for FY 2025/26 to FY 2029/2030 for Measure\nI Expenditures (All Wards) Pg. 500\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nadopt Resolution No. 2024­219 approving the Five­Year Capital Project Needs Analysis (FY\n2025/2026 through FY 2029/30) for Measure I Expenditure.

13. Annexation of the Spring Trails Specific Plan Project and the 26­Acre Totally\nSurrounded Island (Ward 5) Pg.515\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino,\nCalifornia adopt:\n1. Resolution No. 2024­220 of the Mayor and City Council of the City of San\nBernardino, California, making application to the Local Agency Formation\nCommission for San Bernardino County (LAFCO) for Reorganization to\ninclude Annexation to the City of San Bernardino and Detachment from\nCounty Service Area 70, generally northerly of Meyers Road and Easterly\nof Martin Ranch Road (known as the Spring Trails Specific Plan Project);\nand\n2. Resolution No. 2024­221 of the Mayor and City Council of the City of San\nBernardino, California, making an application to the Local Agency\nFormation Commission of San Bernardino County (LAFCO) for\nReorganization to include Annexation to the City of San Bernardino and\nDetachment from County Service Area 70, generally northerly of Meyers\nRoad and Easterly of Martin Ranch Road (known as the 26­Acre Totally\nSurrounded Island); and\n3. Direct the City Manager to transmit the Resolutions to the Director of the\nLocal Agency Formation Commission.\nDISCUSSION

14. Confirm Appointment and Approve Employment Agreement for the Position of City\nManager Pg. 968\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\napprove and authorize the Mayor to execute an employment agreement for the position of\nCity Manager with Rochelle Clayton, with an effective date of October 2, 2024, as decided by\nthe City Council and reported in public on the same date.\nMAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS

2. Approval of Various Mayor and City Council Meeting Minutes Pg. 68\nRecommendation:\nIt is recommended that the City Council approve the minutes for the following meeting\ndates:\n1. June 7, 2023 Regular Meeting of the Mayor and City Council\n2. June 26, 2023 Special Meeting of the Mayor and City Council

3. July 19, 2023, Regular Meeting of the mayor and City Council

4. July 3, 2024, Regular Meeting of the Mayor and City Council

5. July 17, 2024, Regular Meeting of the Mayor and City Council

6. August 7, 2024, Regular Meeting of the Mayor and City Council

7. August 21, 2024, Regular Meeting of the Mayor and City Council

8. September 4, 2024, Regular Meeting of the Mayor and City Council\n3. Resolution Declaring Intent to Annex Territory: Community Facilities District No.\n2019­1 (Maintenance Services): Annexation No. 48, Tax Zone No. 48 (Piedmont Mobile\nHome Estates) (Ward 4) Pg. 170\nRecommendation:\nIt is recommended that the Mayor and City Council of San Bernardino, California, adopt\nResolution No. 2024­215 of the Mayor and City Council of San Bernardino, California,\ndeclaring its intention to annex territory into Community Facilities District No. 2019­1\n(Maintenance Services) of the City of San Bernardino, adopting a map of the area to be\nproposed (Annexation No. 48) and authorizing the levy of a special taxes therein.\n4. Resolution Declaring Intent to Annex Territory: Community Facilities District No.\n2019­1 (Maintenance Services): Annexation No. 47, Tax Zone No. 47 (Dutch Bros\nCoffee) (Ward 3) Pg. 203\nRecommendation:\nIt is recommended that the Mayor and City Council of San Bernardino, California, adopt\nResolution No. 2024­216 of the Mayor and City Council of San Bernardino, California,\ndeclaring its intention to annex territory into Community Facilities District No. 2019­1\n(Maintenance Services) of the City of San Bernardino, adopting a map of the area to be\nproposed (Annexation No. 47) and authorizing the levy of a special taxes therein.\n5. Review of Administrative Budget Transfers from April 1, 2024 through June 30, 2024. Pg.\n243\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nreview and file all listed administrative budget transfers from April 1, 2024 through June 30,\n2024.\n6. Review of Administrative Budget Transfers from July 1, 2024 through September 30,\n2024 (All Wards) Pg. 252\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nreview and file all listed administrative budget transfers from July 1, 2024, through September\n30, 2024.\n7. Request for Approval to Renew Trend Micro Vision One Subscription and add\nTipping Point a Threat Protection System (TPS). Pg. 260\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California\napprove the renewal of the Trend Micro Vision One Subscription and the addition of\nTippingPoint a Threat Protection System (TPS) to our cybersecurity measures for a 3­year\nterm not to exceed $584,681.14.\n8. Library Literacy Program Grant Funding (All Wards) Pg. 277\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino, California,\nadopt Resolution No. 2024­217, approving:\n1. Accepting grant funding of $50,000 from the California Department of Education\n(CDE) and a “block grant” of $73,200 for Adult and Family Literacy Services from\nthe California State Library’s California Library Literacy Services (CLLS)\nProgram.\n2. Authorizing the Interim Director of Finance and Management Services to amend\nthe FY 2024/25 Operating Budget for the Literacy program including adjusting\nthe CDE budget to account for any differences in the estimated grant funding\nversus the actual grant funding received and appropriating $73,200 of grant\nfunding in both revenues and expenditures for the California Adult and Family\nLiteracy Programs.

9. Award of the Professional Services Agreement to T&G Global, LLC dba St. Nick’s, in\nthe amount of $192,000 over two years, for the Tree, Lighting and Decorations for\nHoliday Events. (All Wards) Pg. 327\nRecommendation:\nIt is recommended that the Mayor and City Council of the City of San Bernardino,\nCalifornia:\n1. Authorize the City Manager or their designee to execute a Professional\nServices Agreement with T&G Global, LLC dba St. Nick’s, for Tree Rental,\nTree Lighting, and Decorations for Court Street Square Park and Parking\nlots for the Miracle on Court Street Holiday Event for a 2­year rental term;\nand\n2. Authorize City Manager or their designee to conduct all negotiations,\nsignings, and submittals of necessary documents; and\n3. Authorize the Director of Finance and Management Services to issue a\npurchase order of $96,000 annually for FY 24/25 & 25/26.