San Clemente — 2023-02-21

CLOSED SESSION (5:00 P.M.)

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nExisting litigation pursuant to Government Code section 54956.9(d)(1)\nNumber of Cases: 2\nCase Name: City of San Clemente v. Foothill/Eastern Transportation Corridor Agency,\net al.\nRiverside Superior Court Consolidated Case No.: RIC 1800232\nCA Court of Appeal Case No.: E078045 (Fourth Appellate District, Division 2)\nCase Name: City of San Clemente v. Emergency Shelter Coalition, et al.\nOrange County Superior Court Case Number: 2020-01153535-CU-EI-CXC

B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nInitiation of litigation pursuant to Government Code section 54956.9(d)(4)\nNumber of Cases: 1

C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nSignificant exposure to litigation pursuant to Government Code section 54956.9(d)(2)\nNumber of Cases: 1

A. January Update on the Homeless Issue

B. PierPride - Bird Netting Donation\nPresentation by Amber Gregg, representing PierPride, concerning an update on\nPierPride events and achievements and presentation of funds for bird deterrent\nnetting under the pier.\nPage 2 of 8\nCity Council Regular Meeting Agenda February 21, 2023

A. Commissions and Committees

B. City Manager

C. City Attorney

D. Council Members

E. Council Subcommittee Updates

C. Warrant Register\n(1) APPROVE WIRE TRANSFER NOS.\n2791 THROUGH 2795 AND WARRANT NOS.\n586127 THROUGH 586286, PAID ON\n2-3-23, IN THE AMOUNT OF $1,939,361.95\n(2) APPROVE WIRE TRANSFER NOS.\n2796 THROUGH 2801 AND WARRANT NOS.\n586287 THROUGH 586400, PAID ON\n2-10-23, IN THE AMOUNT OF $3,268,767.36\nTOTAL WARRANT REGISTER $5,208,129.31\nPayroll Register\nWARRANT NOS. 895 THROUGH 896,\nAUTOMATIC DEPOSIT ADVISES 83786\nTHROUGH 84046, FOR THE PERIOD\n1-23-23 THROUGH 2-5-23, PAID\nON 2-10-23, IN THE AMOUNT OF $429,059.72\nTOTAL PAYROLL REGISTER $429,059.72

D. CONTRACT AMENDMENT - SENIOR MOBILITY PROGRAM\nStaff Recommendation\nApprove, and authorize the Mayor to execute, Amendment No. 1 to Contract\nNo.C18-37, by and between the City of San Clemente and California Yellow\nCab. This amendment extends the term of the contract for two years, to expire\nAugust 21, 2023.

E. CONTRACT AMENDMENT AND SUPPLEMENTAL BUDGET\nAPPROPRIATION FOR TREE MAINTENANCE\nStaff Recommendation\n1. Approve a supplemental budget appropriation in the amount of $50,000 to\nthe Maintenance of Trees Account No. 001-633-43426.\n2. Approve, and authorize the City Manager to execute, Amendment No. 1 to\nContract C21-10, by and between the City of San Clemente and West Coast\nArborists, Inc. This amendment increases the contract amount from\n$1,305,000 to $1,355,000 (an increase of $50,000).\nPage 4 of 8\nCity Council Regular Meeting Agenda February 21, 2023

F. NOTICE OF COMPLETION - WATER RECLAMATION PLANT (WRP)/SLUICE\nGATE REPLACEMENT\nStaff Recommendation\n1. Accept the WRP/Sluice Gate Replacement, from the contractor, Innovative\nConstruction Solutions, CIP Project 26212.\n2. Authorize the Public Works Director/City Engineer to execute and record, the\nNotice of Completion for the WRP/Sluice Gate Replacement.\n3. Authorize the City Clerk to release the payment bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nInnovative Construction Solutions.

G. APPROVAL OF AN ADDITIONAL SERVICES AGREEMENT - AUTOMATIC\nLICENSE PLATE READERS AND SERVICES\nStaff Recommendation\nApprove, and authorize the City Manager to execute, an Additional Services\nAgreement (Contract No. C22-37), by and between the City of San Clemente\nand Flock Group, Inc., providing automatic license plate readers and services, in\nthe amount of $219,700.

H. CONTRACT AWARD - WATER & WATER RECLAMATION ELECTRICAL\nINFRASTRUCTURE ARC FLASH STUDY\nStaff Recommendation\nApprove, and authorize the Utilities Director to execute, Contract No. C23-09, by\nand between the City of San Clemente and Electrical Safety Specialists, LLC.,\nproviding for a Water & Water Reclamation Infrastructure Arc Flash Study, in an\namount not to exceed $54,802.\nPage 5 of 8\nCity Council Regular Meeting Agenda February 21, 2023

I. NOTICE OF COMPLETION - CITYWIDE CATCH BASINS REHABILITATION\nStaff Recommendation\n1. Accept the Citywide Catch Basins Rehabilitation, from the contractor,\nCheloletty Engineering, CIP Project No. 21001.\n2. Authorize the Public Works Director/City Engineer to execute and record, the\nNotice of Completion for the Citywide Catch Basins Rehabilitation.\n3. Authorize the City Clerk to release the Payment Bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nCheloletty Engineering.

J. PURCHASE OF POLICE SERVICES FLEET VEHICLE TO REPLACE FLEET\nVEHICLE NUMBERS 2010 & 2072\nStaff Recommendation\n1. Approve the purchase of a 2024 Chevrolet Express van from Winner\nChevrolet from the Fleet Replacement Reserve for replacement of Fleet\nvehicle numbers 2010 & 2072.\n2. Authorize a supplemental appropriation in the amount of $12,605 to the Fleet\nAutomotive Equipment Account No. 065-824-45600 from the Fleet\nReplacement Fund balance.

K. CONTRACT AMENDMENT - MAINTENANCE SERVICES AGREEMENT WITH\nED STEWART AND ASSOCIATES FOR INSPECTION AND CLEANUP OF\nABANDONED PROPERTY AND REFUSE\nStaff Recommendation\nApprove, and authorize the City Manager to execute, Amendment No. 1 to\nContract No. AC-1126, by and between the City of San Clemente and Ed\nStewart and Associates, Inc.