San Clemente — 2024-06-04

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nExisting litigation pursuant to Government Code section 54956.9(d)(1)\nNumber of Cases: 1\n1. Case Name: Harbor View Estates Homeowners Association v. City of San\nClemente, Orange County Superior Court Case No. 30-2024-01371169\n-CU-WM-CXC.

B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nDiscussion concerning real property transactions in compliance with Government Code\nsection 54956.8 regarding:\n1. Property: 100 Avenida Presidio, San Clemente, Assessor Parcel Number (APN):\n690-012-01 and 690-012-02\nCity Negotiators: Andy Hall, City Manager\nNegotiating Parties: West Development Ventures, LLC\nUnder Negotiations: Price and terms\n2. Property: 1100 North El Camino Real, San Clemente, Assessor Parcel Number\n(APN): 988-393-01 and 692-393-01\nCity Negotiators: Andy Hall, City Manager\nNegotiating Parties: Novella Royale\nUnder Negotiations: Price and terms

C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nSignificant exposure to litigation pursuant to Government Code section 54956.9(a)(d)\n(2)\nNumber of Cases: 1\n1. Facts and Circumstances per Government Code section 54956.9(e)(1): Facts and\ncircumstances that might result in litigation against the City that the City believes\nare not yet known to a potential plaintiff or plaintiffs.\nBUSINESS MEETING (6:00 P.M.)

A. City Council Minutes\nStaff Recommendation:\n(1) APPROVE THE SPECIAL AND REGULAR CITY COUNCIL MEETING\nMINUTES OF MAY 21, 2024.

B. Commission/Committee Minutes\nStaff Recommendation:\nReceive and file the following:\n(1) PUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF\nAPRIL 23, 2024.\n(2) HUMAN AFFAIRS COMMITTEE REGULAR MEETING MINUTES OF\nMAY 14, 2024.\n(3) ZONING ADMINISTRATOR REGULAR MEETING MINUTES OF MAY\n23, 2024.

C. Warrant Register\nAPPROVE WIRE TRANSFER NOS.\n3042 THROUGH 3047 AND WARRANT NOS.\n596155 THROUGH 596359, PAID ON\n5-3-24, IN THE AMOUNT OF $1,217,585.34\nAPPROVE WIRE TRANSFER NOS.\n3048 THROUGH 3049 AND WARRANT NOS.\n596360 THROUGH 596470, PAID ON\n5-10-24, IN THE AMOUNT OF $4,274,487.90\nTOTAL WARRANT REGISTER $5,492,073.24\nPayroll Register\nWARRANT NO. 932, AUTOMATIC DEPOSIT\nADVISES 93671 THROUGH 94009,\nFOR THE PERIOD 4-15-24 THROUGH 4-28-24,\nPAID ON 5-3-24, IN THE AMOUNT OF $493,573.25\nTOTAL PAYROLL REGISTER $493,573.25\nD. CONTRACT AWARD - UPDATE OF THE CITY’S LOCAL HAZARD\nMITIGATION PLAN (LHMP), AND APPROVING AN APPROPRIATION IN THE\nAMOUNT OF $98,750\nStaff Recommendation\nAdopt Resolution No. 24-80, which will:\n1. Award the Professional Services Agreement, provided as Attachment 2 of\nthe Administrative Report dated June 4, 2024, for the Local Hazard\nMitigation Plan Update to Michael Baker International.\n2. Authorize an appropriation, not to exceed $98,750, to Account No. 001-441-\n43695-000-00000 for Fiscal Year 2023-24.\n3. Approve, and authorize the City Manager to execute, Contract No. C24-27,\nby and between the City of San Clemente and Michael Baker International,\nproviding for the Local Hazard Mitigation Plan Update, in an amount not to\nexceed $98,750.

E. CONTRACT AMENDMENT - FLEET MAINTENANCE SERVICES\nStaff Recommendation\nAdopt Resolution 24-81 which will:\n1. Approve, and authorize the City Manager to execute, Amendment No. 1 to\nContract No. C14-22, by and between the City of San Clemente and First\nVehicle Services, formally exercising the five (5)-year extension option,\nwith an annual cost for FY 2023-24 of $570,000 with future years adjusted\nby the consumer price index per the terms of the Agreement.\n2. Approve, and authorize the City Manager to exercise future options with\npricing not to exceed the annual consumer price index (CPI) adjustment.

F. CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY TO ENTER\nINTO A REGIONAL CONTRACT BETWEEN THE SOUTH ORANGE COUNTY\nWASTEWATER AUTHORITY (SOCWA), POLYDYNE, INC., AND SOCWA\nENTITIES FOR SUPPLY OF POLYMER TO THE WATER RECLAMATION\nPLANT FOR WASTEWATER TREATMENT AND FINDING THE PROJECT\nCATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 24-82, which will:\n1. Find the project categorically exempt from the California Environmental\nQuality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR Section\n15301) and Class 7 (Actions by Regulatory Agencies for Protection of\nNatural Resources, 14 CCR section 15307) of the State CEQA\nGuidelines.\n2. Approve, and authorize the City Manager to execute, Contract No. C24-\n28, a regional contract, by and between the City of San Clemente and the\nSouth Orange County Wastewater Authority (SOCWA), Polydyne, Inc.,\nand the South Orange County Wastewater Authority (SOCWA) entities for\na one-year term for the supply of Polymer to the City’s Water Reclamation\nPlant (WRP), in an amount not to exceed $230,000.\n3. Authorize the Public Works Director/City Engineer to approve up to four\none-year renewals to the contract for amounts not to exceed the approved\nbudget amounts for this chemical in each appropriate fiscal year.

G. NOTICE OF COMPLETION - MARINE SAFETY HEADQUARTERS (HQ)\nBUILDING CONCRETE REPAIRS\nStaff Recommendation\nAdopt Resolution No. 24-83, which will:\n1. Accept the Marine Safety Headquarters Building Concrete Repairs, CIP\nProject No. 24805, from the contractor, Harbor Coating & Restoration.\n2. Authorize the Public Works Director/City Engineer to execute and record\nthe Notice of Completion for the Marine Safety Headquarters Building\nConcrete Repairs.\n3. Authorize the City Clerk to release the payment bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nHarbor Coating & Restoration.

H. NOTICE OF COMPLETION - CITY HALL COUNCIL CHAMBERS TENANT\nIMPROVEMENT\nStaff Recommendation\nAdopt Resolution No. 24-84, which will:\n1. Accept the City Hall Council Chambers Tenant Improvements, Project No.\n12563, from the contractor, Thomco Construction, Inc.\n2. Authorize the Public Works Director/City Engineer to execute and record\nthe Notice of Completion for the City Hall Council Chambers Tenant\nImprovements.\n3. Authorize the City Clerk to release the payment bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nThomco Construction, Inc.

I. ESTABLISHING APPROPRIATIONS LIMIT (GANN) FOR FISCAL YEAR (FY)\n2024-25\nStaff Recommendation\nAdopt Resolution No. 24-85 entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,\nESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE\nXIIIB OF THE CALIFORNIA CONSTITUTION

J. CONSIDERATION OF A RESOLUTION TO DESIGNATE FISCAL YEAR (FY)\n2024-2025 STREET REHABILITATION PROJECTS PURSUANT TO SENATE\nBILL 1 (SB1) THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017\nAND FINDING THE PROJECTS EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 24-86 entitled A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF SAN CLEMENTE ADOPTING A LIST OF PROJECTS FOR\nFISCAL YEAR 2024-2025 FUNDED BY SENATE BILL 1 (SB 1): THE ROAD\nREPAIR AND ACCOUNTABILITY ACT OF 2017 AND FINDING THE\nPROJECTS CATEGORICALLY EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS 1 (EXISTING\nFACILITIES, 14 CCR SECTION 15301), AND CLASS 2 (REPLACEMENT OR\nRECONSTRUCTION, 14 CCR SECTION 15302) OF THE STATE CEQA\nGUIDELINES.

K. CONSIDERATION OF A RESOLUTION FOR RENEWED MEASURE M2\nANNUAL FUNDING ELIGIBILITY - FISCAL YEAR 2024-2025\nStaff Recommendation\nAdopt Resolution No. 24-87, which will:\n1. Approve and adopt the 2024 Measure M2 Seven-Year Capital Improvement\nProgram for Fiscal Years 2024-25 through 2030-2031.\n2. Authorize and direct the Public Works Director/City Engineer to submit\nMeasure M2 funding eligibility requirements on behalf of the City of San\nClemente to the Orange County Transportation Authority and take all actions\nnecessary and proper to obtain Measure M2 funding for Fiscal Year 2024-\n2025.

A. CONSIDERATION OF A RESOLUTION TO APPROVE A COOPERATIVE\nSERVICES AGREEMENT WITH THE COUNTY OF ORANGE FOR\nUNMANNED AVIATION SYSTEMS (DRONE) SERVICES TO INSPECT OPEN\nSPACE AREAS FOR FIRE HAZARDS AND SLOPE MONITORING\nStaff Recommendation\nAdopt Resolution No. 24-79, which will:\n1. Determine the project is Categorically Exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to CEQA Guidelines Section\n15307 (Class 7: Actions By Regulatory Agencies For Protection Of Natural\nResources).\n2. Approve the Cooperative Services Agreement with the County of Orange\nfor Unmanned Aviation Systems (Drone) Services to inspect open spaces.\n3. Approve, and authorize the City Manager to execute, Contract No. C24-\n26, by and between the City of San Clemente and the County of Orange,\nproviding for Unmanned Aviation Systems (Drone) Services to inspect\nopen spaces, for a term of three years, in the amount of $150,000, not to\nexceed $50,000 per year.

A. PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE BUDGET FOR\nFISCAL YEAR 2024-25 AND FISCAL YEAR 2025-26\nPublic Hearing to consider adopting the City of San Clemente proposed\nbudget for FY 2024-25 and FY 2025-26.\nStaff Recommendation\n1. Adopt Resolution No. 24-78 entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,\nADOPTING AND APPROVING THE BUDGET AT THE FUND LEVEL\nFOR THE CITY OF SAN CLEMENTE MUNICIPAL BUDGET FOR FISCAL\nYEARS 2024-25 AND 2025-26 AND THE COMMITMENT OF FUND\nBALANCE.\n2. Direct the City Manager to prepare an Agenda Report addressing the\nEmergency Services position with recommendations to best meet the\nservice needs related to this position.\n3. Direct the City Manager to prepare an Agenda Report in conjunction with\nthe City Treasurer for the consideration of participation in a Section 115\nTrust for the funding of future pension contributions.

A. Commissions and Committees

B. Council Subcommittee Updates

C. City Attorney

D. City Manager

A. Presentation of Proclamation Proclaiming May through August 2024 as\nDrowning Prevention Awareness Season and Orange County Fire\nAuthority Quarterly Size Up Presentation\nPresentation of Proclamation presented to Orange County Fire Authority\nDivision Chief Maule proclaiming May through August 2024 as Drowning\nPrevention and Awareness Season and Orange County Fire Authority Quarterly\nSize Up presentation by Division Chief Maule.

B. Stars, Stripes and Slip & Slides 4th of July Event\nPresentation by Beaches, Parks and Recreation Director Wylie concerning the\n4th of July Stars, Stripes & Slip and Slides event.