San Clemente — 2025-02-04

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nExisting litigation pursuant to Government Code Section 54956.9(d)(1)\nNumber of Cases: 1\nCase Name: City of San Clemente v. Alfie Shahid, et al., Orange County\nSuperior Court Case No. 30-2024-01381591-CU-MC-CJC.

B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nWhether to initiate litigation pursuant to Government Code section 54956.9(d)(4)\nNumber of Cases: 1\nCase Name: City of Huntington Beach, et al. v. The State of California, et al.\nUnited States District Court for the Central District of California, Case No.:\n8:25-cv-00026\n(Agendized by Mayor Knoblock, with the support of Councilmember Loeffler and\nCouncilmember Cabral at the January 14, 2025 Adjourned Regular meeting.)\nBUSINESS MEETING (5:30 P.M.)

A. City Council Minutes\nStaff Recommendation:\n(1) APPROVE THE CITY COUNCIL SPECIAL MEETING MINUTES OF\nJANUARY 14, 2025.\n(2) APPROVE THE CITY COUNCIL ADJOURNED REGULAR MEETING\nMINUTES OF JANUARY 14, 2025.

B. Commission/Committee Minutes\nStaff Recommendation:\nReceive and file the following:\n(1) COASTAL ADVISORY COMMITTEE REGULAR MEETING MINUTES\nOF SEPTEMBER 19, 2024.\n(2) INVESTMENT ADVISORY COMMITTEE SPECIAL MEETING MINUTES\nOF NOVEMBER 4, 2024.\n(3) HUMAN AFFAIRS COMMITTEE REGULAR MEETING OF NOVEMBER\n12, 2024.\n(4) PLANNING COMMISSION REGULAR STUDY SESSION MINUTES OF\nNOVEMBER 20, 2024.\n(5) COASTAL ADVISORY COMMITTEE REGULAR MEETING MINUTES\nOF NOVEMBER 21, 2024.\n(6) PUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF\nNOVEMBER 26, 2024.\n(7) PUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF\nDECEMBER 17, 2024.\n(8) PLANNING COMMISSION REGULAR STUDY SESSION MINUTES OF\nDECEMBER 18, 2024.\n(9) PLANNING COMMISSION REGULAR MEETING MINUTES OF\nDECEMBER 18, 2024.

C. Warrant Register\n(1) APPROVE WIRE TRANSFER NOS.\n3174 THROUGH 3181 AND WARRANT NOS.\n601860 THROUGH 601937, PAID ON\n1-10-25, IN THE AMOUNT OF $3,580,124.89\n(2) APPROVE WARRANT NOS.\n601938 THROUGH 602123, PAID ON\n1-17-25, IN THE AMOUNT OF $1,548,477.76\n(3) APPROVE WIRE TRANSFER NOS.\n3182 THROUGH 3185 AND WARRANT NOS.\n602124 THROUGH 602238, PAID ON\n1-24-25, IN THE AMOUNT OF $1,863,689.49\n(4) APPROVE WARRANT NOS.\n602239 THROUGH 602362, PAID ON\n1-31-25, IN THE AMOUNT OF $1,578,015.63\nTOTAL WARRANT REGISTER $8,570,307.77\nPayroll Register\nAPPROVE WARRANT NO. 965 AND\nAUTOMATIC DEPOSIT ADVISES 100041\nTHROUGH 100314, FOR THE PERIOD\n12-23-24 THROUGH 1-5-25, PAID\nON 1-10-25, IN THE AMOUNT OF $511,365.70\nAPPROVE WARRANT NOS. 966 THROUGH 967\nAND AUTOMATIC DEPOSIT ADVISES 100315\nTHROUGH 100629, FOR THE PERIOD\n1-6-25 THROUGH 1-19-25, PAID\nON 1-24-25, IN THE AMOUNT OF $515,970.29\nTOTAL PAYROLL REGISTER $1,027,335.99

D. NOTICES OF COMPLETION FOR THE SAN GORGONIO PARK\nPLAYGROUND EQUIPMENT REPLACEMENT AND STEED MEMORIAL\nPARK PLAYGROUND EQUIPMENT REPLACEMENT\nStaff Recommendation\nAdopt Resolution No. 25-14, which will:\n1. Accept the Steed Memorial Park Playground Equipment Replacement, CIP\nNo. 12107, and San Gorgonio Park Playground Equipment Replacement,\nCIP No. 11148, from the contractor, Kompan California, Inc.\n2. Authorize the Public Works Director/City Engineer to execute and record the\nNotice of Completion for the Steed Memorial Park Playground Equipment\nReplacement and San Gorgonio Park Playground Equipment Replacement.\n3. Authorize the City Clerk to release the payment bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nKompan California, Inc.\n4. Authorize the City Clerk to release the performance bond for this project\nupon receipt of a warranty bond in a form acceptable to the Public Works\nDirector/City Engineer in the amount of 25% of the total construction cost.

E. CONTRACT AWARD - TAX AND FEE CONSULTING SERVICES AND A\nRESOLUTION DESIGNATING PERSONS AUTHORIZED TO OBTAIN SALES\nTAX INFORMATION\nStaff Recommendation\nAdopt Resolution Nos. 25-15 and 25-16, which will:\n1. Approve, and authorize the City Manager to execute, Contract No. C25-\n07, by and between the City of San Clemente and HdL Coren & Cone,\nproviding for Property Tax Services, in an amount not to exceed\n$105,000, excluding the annual CPI escalator and contingent fees, for a\ncontract term of five-years and authorize the City Manager to approve two\nadditional one-year extension options.\n2. Approve, and authorize the City Manager to execute, Contract No. C25-\n08, by and between the City of San Clemente and Hinderliter, de Llamas\nand Associates, providing for Sales and Use Tax, Transient Occupancy\nTax Services, Business License and Transient Occupancy Tax Software\nServices in an amount not to exceed $521,535, excluding annual CPI\nescalator and contingent fees, for a contract term of five-years and\nauthorize the City Manager to approve two additional one-year extension\noptions.\n3. Approve a 19% project contingency.\n4. Authorize City staff and Hinderliter, de Llamas & Associates to have\naccess to sales or use tax records and documents pursuant to California\nRevenue & Taxation Code Section 7056(b).

A. BILLING FOR 2024 WEED ABATEMENT PROGRAM\nPublic Hearing to consider all objections or protests, if any, to the costs of\nthe abatement of weeds, rubbish, refuse and dirt upon streets, sidewalks,\nparkways and private property within the City of San Clemente and to the\nassignment of these costs to the properties on which the abatement was\ncompleted.\nStaff Recommendation\nAdopt Resolution No. 25-13, which will:\n1. Waive the City’s notification costs for the compliant property owners.\n2. Approve the Weed Abatement Report.\n3. Authorize the Weed Abatement Contract Administrator to bill the amounts\nindicated in the report to the appropriate property owners.\nB. APPEAL HEARING - DETERMINATION OF AN APPEAL OF A DENIAL OF AN\nEXTENSION OF A SPECIAL EVENT PERMIT FOR THE 2025 CHRIST\nLUTHERAN CHURCH NORTH BEACH CHURCH SERVICES\nPublic Hearing to consider an appeal of the denial of a Special Event\nPermit application submitted by Christ Lutheran Church for weekly church\nservices to be held on North Beach. Per San Clemente Municipal Code §\n12.34.100, the applicant has the right to appeal a decision or conditions of\nan application. The City Council will review the reason for denial and the\nsubsequent appeal, consider public input, and take appropriate action .\nStaff Recommendation\nConduct the appeal hearing, review the denial and appeal request and make\na determination on the special event permit application to either:\n1. Deny the appeal on the grounds that the application for 52 days of special\nevent use exceeds the 30-day maximum under San Clemente Municipal\nCode Chapter 12.34.\nOR\n2. Grant the appeal and determine that an exception to San Clemente\nMunicipal Code Chapter 12.34 is warranted based on specific findings that\nare made in the record and give staff specific directions to issue the\nspecial event permit on specified terms and conditions that are stated in\nthe record.

A. Commissions and Committees

B. Council Subcommittee Updates

C. City Attorney

D. City Manager

A. Friends of the San Clemente Beaches, Parks and Recreation Foundation\nPresentation of Pump Track Donation\nPresentation by the Friends of San Clemente Beaches, Parks and Recreation\nFoundation of a donation of $100,000 for the pump track at Richard T. Steed\nMemorial Park.

B. Presentation of Commendations for Lifesaving Rescue at T-Street Beach\non December 25, 2024\nPresentation of Commendations in recognition of heroic lifesaving efforts\nperformed at T-Street Beach on December 25, 2024.