San Clemente — 2025-08-05

10A. CONSIDERATION OF IN-HOUSE OPERATIONS FOR SAN CLEMENTE\nMUNICIPAL GOLF COURSE PRO SHOP SERVICES\nStaff Recommendation\nDirect staff to develop and return with a comprehensive proposal for\ntransitioning the San Clemente Municipal Golf Course Pro Shop operations to\nan in-house model upon expiration of the current contract on December 31,\n2026.

10B. CONSIDERATION OF JOINING THE ASSOCIATION OF CALIFORNIA CITIES,\nORANGE COUNTY DIVISION (ACC-OC)\nStaff Recommendation\n1. Staff recommends the City Council direct the City Manager to take all\nnecessary actions to submit an ACC-OC membership application and\npayment of $12,209.25 for the annual dues, and approve the supplemental\nappropriation for Account No. 001-203-44110.\n2. Staff further recommends that the City Council appoint the Mayor or another\nmember of the City Council as the official ACC-OC representative.

11A.\nCity Council Minutes\nStaff Recommendation:

11B.\n(1)\nAPPROVE THE ADJOURNED REGULAR CITY COUNCIL MEETING\nMINUTES OF JUNE 17, 2025.\n(2)\nAPPROVE THE SPECIAL AND REGULAR CITY COUNCIL MEETING\nMINUTES OF JUNE 17, 2025.\nCommission/Committee Minutes\nStaff Recommendation:\nReceive and file the following:\n(1)\nGOLF COURSE COMMITTEE REGULAR MEETING MINUTES OF\nFEBRUARY 6, 2025.\n(2)\nBEACHES, PARKS AND RECREATION COMMISSION REGULAR\nMEETING MINUTES OF APRIL 8, 2025.\n(3)\nINVESTMENT\nADVISORY COMMITTEE\nMINUTES OF APRIL 28, 2025.\n(4)\nARTS AND CULTURE COMMITTEE REGULAR MEETING MINUTES OF\nMAY 19, 2025.\n(5)\nPUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF\nMAY 27, 2025.\n(6)\nINVESTMENT ADVISORY COMMITTEE SPECIAL MEETING MINUTES\nOF MAY 27, 2025.\n(7)\nPLANNING COMMISSION REGULAR MEETING MINUTES OF JUNE\n18, 2025.\n(8)\nPUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF\nJUNE 24, 2025.\n(9)\nDESIGN REVIEW SUBCOMMITTEE REGULAR MEETING MINUTES\nOF JUNE 25, 2025.\nREGULAR\nMEETING

11C.\nWarrant Register\n(1)\n(2)\n(3)\n(4)\n(5)\n(6)\nAPPROVE HANDWRITE NOS.\n605410 THROUGH 605416, WIRE\nTRANSFER NOS. 3256 THROUGH\n3261 AND WARRANT NOS. 605271\nTHROUGH 605409, PAID ON 6-20-25,\nIN THE AMOUNT OF\n$4,784,658.64\nAPPROVE WIRE TRANSFER NOS.\n3262 THROUGH 3267 AND WARRANT NOS.\n605417 THROUGH 605576, PAID ON\n6-27-25, IN THE AMOUNT OF\n$2,566,875.67\nAPPROVE WARRANT NOS.\n605577 THROUGH 605764, PAID ON\n7-3-25, IN THE AMOUNT OF\n$1,030,305.43\nAPPROVE HANDWRITE NO. 605860,\nWIRE TRANSFER NOS. 3268\nTHROUGH 3275 AND WARRANT NOS.\n605765 THROUGH 605859, PAID ON\n7-11-25, IN THE AMOUNT OF\n$5,602,647.78\nAPPROVE WIRE TRANSFER NOS.\n3276 THROUGH 3279 AND WARRANT NOS.\n605861 THROUGH 606001, PAID ON\n7-18-25, IN THE AMOUNT OF\n$6,779,623.20\nAPPROVE WIRE TRANSFER NOS.\n3280 THROUGH 3285 AND WARRANT NOS.\n606002 THROUGH 606201, PAID ON\n7-25-25, IN THE AMOUNT OF\n$2,489,674.74\nTOTAL WARRANT REGISTER\n$23,253,785.46\nPayroll Register

11D.\nAPPROVE AUTOMATIC DEPOSIT\nADVISES 103704 THROUGH 104067,\nFOR THE PERIOD 5-26-25 THROUGH\n6-8-25, PAID ON 6-13-25,\nIN THE AMOUNT OF\n$550,558.50\nAPPROVE AUTOMATIC DEPOSIT\nADVISES 104068 THROUGH 104468,\nFOR THE PERIOD 6-9-25 THROUGH\n6-22-25, PAID ON 6-27-25,\nIN THE AMOUNT OF\n$654,610.15\nAPPROVE AUTOMATIC DEPOSIT\nADVISES 104469 THROUGH 104860,\nFOR THE PERIOD 6-23-25 THROUGH\n7-6-25, PAID ON 7-11-25,\nIN THE AMOUNT OF\n$658,580.88\nAPPROVE AUTOMATIC DEPOSIT\nADVISES 104861 THROUGH 105241,\nFOR THE PERIOD 7-7-25 THROUGH\n7-20-25, PAID ON 7-25-25,\nIN THE AMOUNT OF\n$646,660.41\nTOTAL PAYROLL REGISTER\n$2,510,409.94\nADOPT ORDINANCE NO. 1793 (SECOND READING) - AMENDING\nSECTIONS 3.40.050 AND 3.40.080 OF SAN CLEMENTE MUNICIPAL CODE\nTITLE 3 REVENUE AND FINANCE RELATING TO PURCHASING\nPROCEDURES\nStaff Recommendation\nAdopt Ordinance No. 1793 entitled AN ORDINANCE OF THE CITY COUNCIL\nOF THE CITY OF SAN CLEMENTE, CALIFORNIA, AMENDING SAN\nCLEMENTE MUNICIPAL CODE TITLE 3 REVENUE AND FINANCE, CHAPTER\n3.40, SECTIONS 3.40.050 AND 3.40.080 RELATING TO PURCHASING\nPROCEDURES.

11E.\nCONSIDERATION OF A RESOLUTION ACCEPTING AN UPDATED GRANT\nAMOUNT FROM CALIFORNIA COASTAL COMMISSION, AUTHORIZING A\nRELATED SUPPLEMENTAL APPROPRIATION, AUTHORIZING THE CITY\nMANAGER TO EXECUTE A RELATED CONTRACT AMENDMENT WITH\nCETO CONSULTING, LLC AND FINDING THE PROJECT CATEGORICALLY\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-107, which will:\n1. Determine that project is categorically exempt from the California\nEnvironmental Quality Act (CEQA) under Class 6 of the state CEQA\nGuidelines, Section 15306 (14 CCR § 15306, Information Collection).\n2. Accept a grant from the Coastal Commission in the amount of $59,000.\n3. Approve an additional supplemental appropriation of $9,000 to be reflected\nin the following revenue and expenditure accounts:\na. 001-000-33446 $9,000 (Revenue)\nb. 001-433-43695 $9,000 (Expenditure)\n4. Approve and authorize the City Manager to execute, Amendment No. 1 to\nContract No. AC-1315, by and between the City of San Clemente and CETO,\nproviding for professional services to capture and analyze data for the City’s\nLocal Coastal Program, with a total contact amount not to exceed $59,000.

11F.\nCITY’S FISCAL YEAR 2025 THIRD QUARTER FINANCIAL REPORT\nStaff Recommendation\nReceive and file the City’s Third Quarter Financial Report dated August 5, 2025,\nand on file with the City Clerk.

11G.\nCONSIDERATION OF A RESOLUTION APPROVING\nAGREEMENT DOCUMENTS FOR SALTY TURF, LLC\nINTEREST SBA LOAN LEASEHOLD\nStaff Recommendation\nAdopt Resolution No. 25-108 entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,\nAUTHORIZING EXECUTION OF A TRI-PARTY AGREEMENT,\nCOLLATERAL ASSIGNMENT OF LEASE, AND MEMORANDUM OF\nAGREEMENT IN CONNECTION WITH AN SBA LOAN FOR SALTY\nTURF, LLC.

11H. \nCONSIDERATION OF A RESOLUTION APPROVING THE PURCHASE OF\nWATER METERS FOR FISCAL YEAR 2025- 26 FROM FERGUSON\nWATERWORKS AND METRON-FARNIER AS SOLE SOURCE VENDORS IN\nA CUMULATIVE AMOUNT NOT TO EXCEED $122,140, AND FINDING THE\nPROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-109, which will:\n1. Find the project categorically exempt from the California Environmental\nQuality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section\n15301) of the state CEQA Guidelines.\n2. Approve the purchase of water meters from Ferguson Waterworks as a sole\nsource vendor based on the Fixed price quote, provided as Attachment 2 of\nthe Administrative Report dated August 5, 2025, and on file with the City\nClerk.\n3. Approve the purchase of water meters from Metron-Farnier as a sole source\nvendor based on the fixed price quote, provided as Attachment 3 of the\nAdministrative Report dated August 5, 2025, and on file with the City Clerk.\n4. Approve the expenditure for water meter purchases for Fiscal Year 2025-26\nfor a total amount not to exceed $122,140.

11I.\nCONSIDERATION OF A RESOLUTION APPROVING SUPPLEMENTAL\nAPPROPRIATIONS FOR GOLF COURSE MAINTENANCE EQUIPMENT,\nLANDSCAPE IMPROVEMENTS, AND FACILITY REPAIRS, APPROVING\nSUCH PROJECTS AND FINDING THE PROJECTS CATEGORICALLY\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-110, which will:\n1. Find the projects categorically exempt from the California Environmental\nQuality Act (CEQA) under CEQA Guidelines Section 15302 (Class 2,\nReplacement or Reconstruction, 14 CCR §15302).\n2. Approve a supplemental appropriation of $74,071 from the Golf Depreciation\nReserve Fund Balance to the Golf Depreciation Reserve Machinery &\nEquipment Account No. 056-666-45500-000-00000 to fund the replacement\nof maintenance machinery and equipment and approve such projects .\n3. Approve a supplemental appropriation of $56,000 from the Golf Fund\nOperating Unassigned Fund Balance to Golf Course Maintenance Other\nContractual Services Account No. 056-661-43890-000-00000 to fund\nlandscape improvements, golf course bathroom repairs, and HVAC\nreplacement at the maintenance shop and approve such projects.\n4. Approve a supplemental appropriation of $35,000 from the Golf Depreciation\nReserve Fund Balance to the Golf Depreciation Reserve Tenant\nImprovements Account No. 056-666-45330-000-00000 for the replacement\nof the water heater serving the snack bar and restrooms, and the\nreplacement of kitchen flooring in the clubhouse restaurant and approve\nsuch projects.

11J. \nREPEAL RESOLUTION 25-86 AND ADOPT RESOLUTION 25-111 TO\nSELECT PUBLIC AGENCY RETIREMENT SERVICES (PARS) AS THE CITY’S\nSECTION 115 PENSION INVESTMENT TRUST ADMINISTRATOR,\nIMPLEMENT AN INVESTMENT STRATEGY ACCORDING TO THE\nRECOMMENDATIONS OF THE INVESTMENT ADVISORY COMMITTEE,\nAPPROVE AND AUTHORIZE EXECUTION OF RELATED AGREEMENTS,\nAND FUNDING THE TRUST\nStaff Recommendation\nRepeal Resolution No. 25-86 and Adopt Resolution 25-111, which would:\n1. Appoint the City Treasurer, as the City’s Plan Administrator for the Section\n115 Trust.\n2. Adopt the PARS Public Agencies Post-Employment Benefits Trust dated\nNovember 5, 2014.\n3. Appoint the Public Agency Retirement Services (PARS) to serve as the Trust\nAdminister of the City’s Section 115 Pension Investment Trust Fund.\n4. Approve the Investment Advisory Committee recommendation to select the\nCapital Appreciation portfolio within the Tactical Management investment\nstrategy.\n5. Approve the PARS agreement documents, provided as attachments to the\nAdministrative Report dated August 5, 2025, and on file with the City Clerk.\n6. Authorize the City Treasurer to execute the agreements between the City of\nSan Clemente, Public Agency Retirement Services (PARS) and US Bank,\nspecifically the:\na. PARS Agreement for Administrative Services\nb. PARS Adoption Agreement\nc. PARS Trustee Investment Management Fee Schedule\nd. US Bank Authorized Signers Form\ne. US Bank Investment Strategy Selection and Disclosure Form\n7. Authorize the preliminarily funding of the 115 Trust in the amount of $1.18\nmillion from General Fund account number 001-203-48630.

15A.\nCity Attorney

15B.\nCity Manager

8A.\nPUBLIC HEARING - SETTING VOLUNTARY DONATION FEES FOR THE\nC.A.R.E. (CELEBRATE, ACKNOWLEDGE, REMEMBER, ENHANCE)\nPROGRAM SUPPORTING PUBLIC SPACE AMENITIES AT PARKS,\nBEACHES, TRAILS, SIDEWALKS, AND THE MUNICIPAL GOLF COURSE,\nAPPROVING THE PROGRAM AND RELATED POLICY AND FINDING THE\nACTIONS\nCATEGORICALLY\nEXEMPT\nFROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nPublic Hearing to consider two proposed voluntary fees related to the\ndonation of amenities in City parks and at the San Clemente Municipal\nGolf Course through the City’s C.A.R.E. (Celebrate, Acknowledge,\nRemember, Enhance) program.\nThe City is proposing the following voluntary donation opportunities:\n1. Adjustment of Existing Fees: An increase in the voluntary donation\namounts for benches and picnic tables in City parks under the\nC.A.R.E. program. This proposed change reflects increased costs\nassociated with materials, installation, and ongoing maintenance.\n2. New Golf Course Donation Opportunity: The establishment of a new\nvoluntary donation opportunity within the C.A.R.E. program, allowing\nindividuals and organizations to contribute benches, tables, and other\napproved amenities along the San Clemente Municipal Golf Course.\nThese fees are strictly voluntary and are not required of any individual or\norganization. They are intended to provide an opportunity to residents\nand community members who wish to contribute to the enhancement and\nbeautification of San Clemente’s parks and recreation infrastructure.\nStaff Recommendation\n1. Open the public hearing, receive testimony and comment and close the\npublic hearing.\n2. After conducting the public hearing, Adopt Resolution No. 25-106, which will:\na. Determine that the projects are categorically exempt under the California\nEnvironmental Quality Act (CEQA) Guidelines Section 15301 (Existing\nFacilities) and Section 15311 (Accessory Structures).\nb. Increase the C.A.R.E. Program donation amount to $7,000 for benches\nand picnic tables placed in City parks, beaches, trails, and other public\nspaces.\nc. Establish a new voluntary donation opportunity through the C.A.R.E.\nProgram for the San Clemente Municipal Golf Course and set the\ndonation amount for benches at $3,500 and for drinking fountains/water\nrefill stations at $8,250.\nd. Adopt Policy No. 702-8, entitled C.A.R.E. Public Amenity Donation\nProgram.