San Gabriel — 2023-04-18

A. AUTOMATED EXTERNAL DEFIBRILLATOR (AED) PRESENTATION

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – MARCH 2023\nIn accordance with the City of San Gabriel’s 2022-2023 Adopted Investment\nPolicy (Resolution No. 22-30) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The Cash and Investment\nReport is presented to receive and file in accordance with the City’s adopted\n2022-23 Investment Policy. There is no fiscal impact related to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for March 2023.

D. ADOPT RESOLUTION NO. 23-19 AND APPROVE THE UPDATED CITY\nCOUNCIL EXPENSE AND REIMBURSEMENT POLICY IN COMPLIANCE WITH\nTHE REQUIREMENTS OF ASSEMBLY BILL 1234\nIn 2005, the state adopted a series of ethic bills, one of which was Assembly Bill\n(AB) 1234. The City maintains and updates a policy to comply with AB 1234.\nCity staff has reviewed the policy and recommends that the City Council\napprove the updated City Council Expense and Reimbursement Policy and\nadopt Resolution No. 23-19, which satisfies the requirements of Assembly Bill\n1234. There is no fiscal impact associated with the adoption of an updated\ntravel expense policy. Funds for travel to conferences and meetings are\nreviewed and adopted along with the annual budget.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-19 updating\nthe City Council Expense Reimbursement Policy, which satisfies the\nrequirements of AB 1234.

E. COMMISSIONER REMOVAL FOR NON-ATTENDANCE\nThe City’s Rules of Order for City Meetings provide for declaring a commission\nseat vacant after a specified number of unexcused absences. The City Council\nis requested to make this declaration for a Design Review Commission seat.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council declare the Design Review Commission\nseat currently held by Charles Myers vacant, effective immediately, and direct\nstaff to include this unscheduled vacancy in the commission seats to be filled\nat a special meeting later this month.

F. PURCHASE OF REPLACEMENT FIRE STATION 52 ROLL UP DOOR IN THE\nAMOUNT OF $25,194\nThe front-roll up door at Fire Station 52 is in need of replacement. The existing\ndoor was installed in 2008 and has had consistent failures due to inadequate\ndesign and construction. Repeated failures have led to ongoing expensive\nrepairs, and on several occasions, the inability of Engine 52 to respond to calls\nfor service due to door malfunctions. The cost for this project based upon the\nrecommended quotation is $25,194.13. Balances in existing Fire Department\nand Public Works Building Maintenance allocations are sufficient to pay for this\nproject without an augmentation request.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council accept the proposal from Vortex\nIndustries, LLC (Vortex) and authorize the City Manager to issue a purchase\norder in the amount of $25,194.13 for the replacement of the front roll up door\nat Fire Station 52. Staff believes that the proposal from Vortex best meets the\nneeds of the department. In addition, Vortex comes recommended from\nexperiences in other local agencies.

G. RESOLUTION NO. 23-22 APPROVING THE SIDE LETTER OF AGREEMENT\nWITH THE SAN GABRIEL POLICE OFFICERS’ ASSOCIATION\nRepresentatives of the City and San Gabriel Police Officers’ Association (POA)\nhave agreed to amend the standing Memorandum of Understanding (MOU) to\nclarify the vacation leave accrual rate credit provided to lateral hires,\nincorporate the requirements of State Assembly Bill 1949 (AB 1949) into the\nbereavement leave provision, and establish a new special pay assignment for\nRecruitment & Training Officer (RTO). The new RTO special assignment will\nprovide a $300 monthly stipend to the unit employee assigned to lead the\nRecruitment & Training Bureau and have a total annualized cost impact of\n$3,600.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-22, which\napproves the Side Letter of Agreement amending the standing Memorandum\nof Understanding between the City and Police Officer’s Association,\nappropriates $1,800 in General Fund for Police Officer salaries, and authorizes\nthe City’s negotiators to execute the Side Letter of Agreement.

H. RESOLUTION NO. 23-23 AMENDING THE AUTHORIZED SALARY FOR\nPOLICE CHIEF AND CONTRACT FOR CITY MANAGER\nWith the current vacancy in the Police Chief’s position, staff conducted a salary\nsurvey for Police Chief among the City’s comparative agencies and identified a\nneed to adjust the salary for the position at this time. Staff also recommends\nmaking a commensurate adjustment to the City Manager’s salary due to its\ndirect supervisory role to the Police Chief and to prevent salary inversion\nbetween the two positions. If approved, Resolution No. 23-23 will be effective\nApril 22, 2023. Increasing the maximum monthly salary for Police Chief to\n$20,000 per month and the monthly salary for the City Manager to $20,422 per\nmonth will have a total annualized cost impact of $50,480, of which $24,901 is\nattributable to the Police Chief’s salary increase and $25,579 is attributable to\nthe City Manager's salary increase. For Fiscal Year 2022-23, the cost impact of\nboth increases will be $7,245, of which $2,461 is attributable to the Police\nChief’s salary increase and $4,784 is attributable to the City Manager’s salary\nincrease. A General Fund appropriation of $7,245 is needed to cover the\nincreased cost to executive management salaries for the FY 2022-23 period.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-23, which\namends the authorized salary schedule for Police Chief and contract for City\nManager, and appropriates $7,245 in General Funds for executive management\nsalaries.

A. PROPOSED CITY FEE SCHEDULE ADJUSTMENTS FOR FISCAL YEAR 2023-\n2024\nThe citywide fee schedule establishes user fees and charges for various\ndepartment related services. User fees and regulatory fees charged by the City\nmay not exceed the estimated reasonable cost to provide the service or\nregulate the activity. Fees for the use of public property are considered rents.\nRents are set at the discretion of the City and are not limited by cost recovery.\nPer City Council Resolution No. 21-21, a comprehensive fee study shall be done\nat least once every five years and fees shall be automatically increased by the\nconsumer price index for the Los Angeles Metro area. For the General Fund, an\nestimate based on the fiscal year 2023-24 forecasted revenues, a 5.8% increase\nwill generate about an additional $350,000.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council provide staff direction for the fee\nincreases to implement for the fiscal year that begins on July 1, 2023, which will\nbe brought back for City Council action in June.

B. DISCOVER SAN GABRIEL DISCUSSION AND AWARD OF CONTRACT IN THE\nAMOUNT OF $72,622 TO WE THE CREATIVE\nThe City of San Gabriel currently produces two publications, Grapevine Guide\nand Grapevine Newsletter, that are released four times a year for a total of eight\npublications a year. During the October 18, 2022 City Council meeting the\nCouncil approved the merge of the two publications and the release of a\nrequest for proposals for graphic design services for the new Discover San\nGabriel Publication. The first-year costs of the proposed agreement is $41,086,\nincluding an initial design fee of $9,550. Each subsequent year of the contract\nwill be $31,536.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to sign the\nAgreement with We The Creative and act as the agent of the City on all matters\nconcerning this project. Additionally, staff recommends the City Council\napprove the release of a Request for Proposal (RFP) for printing services for\nDiscover San Gabriel and the mailing of the publication to all residences within\nSan Gabriel with additional front-counter copies.

C. ORDINANCE NO. 688 AMENDING CHAPTER 130 OF THE SAN GABRIEL\nMUNICIPAL CODE, REGARDING GENERAL OFFENSES, TO ALLOW LOCAL\nPROSECUTION OF CERTAIN MISDEMEANORS – INTRODUCTION AND\nFIRST READING\nOn March 7, 2023, the City Council discussed a draft ordinance that would\nmodify the San Gabriel Municipal Code to add certain misdemeanor crimes that\ncould be prosecuted locally by the City Attorney’s office. The ordinance is the\nresult of those discussions and is introduced for City Council consideration. The\nestimate is to prosecute the crimes considered in the draft ordinance is\n$250,000 per year. Funds will be included in the upcoming fiscal year budget\nto cover the added prosecution costs by the City Attorney’s office. Should\n$250,000 prove not to be sufficient, staff will return with a request for a budget\nincrease or alternatives to reduce the cost.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Ordinance No. 688 at\nintroduction and first reading, waive future reading, and schedule the second\nreading and adoption for the next regular City Council meeting.\nCity Council Alternatives\nThe City Council has the following alternatives to the staff recommendation:\n1. Discuss the proposed ordinance and direct staff to make changes.\nShould this occur, staff will bring the ordinance back to a future meeting\nfor consideration of adoption.\n2. Decide not to prosecute additional crimes locally and not adopt the\nproposed ordinance.\n3. Some other option that the City Council decides during the discussion.