San Gabriel — 2024-04-16

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. RESOLUTION NO. 24-14 ADDING THE POSITION OF ASSISTANT TO THE\nCITY MANAGER TO THE AUTHORIZED POSITION CLASSIFICATION AND\nSALARY SCHEDULE AND RECLASSIFYING THE POSITION OF\nMANAGEMENT ANALYST-PUBLIC INFORMATION OFFICER TO ASSISTANT\nTO THE CITY MANAGER IN ADMINISTRATION\nIn January 2024, the Management Analyst-Public Information Officer (PIO) position\nwithin Administration was vacated. Since that time, staff has assessed the operational\nneeds to the department and determined that the Management Analyst-PIO position\nshould be reclassified to Assistant to the City Manager to cover a greater range of\nadministrative duties and functions. If approved by Council, a classification\nspecification and salary range for Assistant to the City Manager will be added to the\nCity’s Authorized Position Classification and Salary Schedule, and the Management\nAnalyst-PIO position in Administration will be reclassified to Assistant to the City\nManager. The annualized cost impact for reclassifying the Management Analyst-PIO\nposition to Assistant to the City Manager in Administration is $37,076.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 24-14, which\napproves the classification specification and base salary range for Assistant to\nthe City Manager, adds the Assistant to the City Manager position classification\nand base salary range to the Authorized Position Classification and Salary\nSchedule, and reclassifies the Management Analyst-PIO to Assistant to the City\nManager in Administration.

D. AUTHORIZE ACCEPTANCE OF SELECTIVE TRAFFIC ENFORCEMENT\nPROGRAM (STEP) GRANT IN THE AMOUNT OF $140,000 [RESOLUTION\nNO. 24-17]\nThe Police Department has received a renewed grant from the Office of Traffic\nSafety (OTS) to participate in the Selective Traffic Enforcement Program (STEP)\nfor Federal Fiscal Year 2023-2024. The grant will reimburse the City for overtime\ncosts incurred while participating in this campaign, and for the purchase of\nrelated equipment for training up to $140,000.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 24-17 approving\nand accepting the requirements of the Office of Traffic Safety Grant Agreement\noutlined in the report.

E. POLICE DEPARTMENT PURCHASE OF THREE FRONTLINE VEHICLES IN THE\nAMOUNT OF $181,859.46 AND ONE UNMARKED DETECTIVE BUREAU\nVEHICLE IN THE AMOUNT OF $59,168.08 [RESOLUTION NO. 24-19]\nThree 2017-2018 Ford Explorer Interceptors frontline patrol vehicles are past\ntheir useful life as they all have over 100,000 miles and are exhibiting significant\nmechanical issues. An unmarked police unit is also requested for use in the\nDetective Bureau. The frontline police units have been budgeted for\nreplacement in Fiscal Year 2023-2024. The unmarked police unit has been\nbudgeted for replacement in Fiscal Year 2023-2024 utilizing Air Quality\nManagement District (AQMD) funding. This police unit qualifies as a “Clean Air\nVehicle” since Staff opted to purchase the hybrid variant of the 2025 Ford\nExplorer Interceptor.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the Police Chief to purchase\nthe vehicles as listed in the quotations for an amount not to exceed $241,027.54\nand to adopt Resolution No. 24-19, increasing appropriations in the Special\nProjects Fund (Fleet Maintenance) by $984.93 and Air Quality Management\nDistrict by $9,168.08.

F. THEATRE FEE REDUCTION REQUEST BY SAN GABRIEL MISSION HIGH\nSCHOOL\nSan Gabriel Mission High School has requested a partial waiver of theatre rental\nfees for their upcoming graduation ceremony, scheduled for Thursday, May 30,\n2024. The request is for a $3,043 fee reduction, to reduce their total rental cost\nto $5,000. The current rental subsidy account has sufficient funds to cover\n$1,100 in rental fee reduction.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve staff’s recommendation to\ngrant a partial waiver of the San Gabriel Mission Playhouse rental fee in the\namount of $1,100 for the May 30th event day.

G. COLLECTION AGREEMENT WITH PROFESSIONAL CREDIT TO PERFORM\nACCOUNTS RECEIVABLE COLLECTION SERVICES FOR DELINQUENT\nCUSTOMER ACCOUNTS\nFrom time to time, the City needs collection services to help collect money\nowed to the City. Previously, the City had an agreement with Account Recovery\nServices to provide collection services for delinquent receivable accounts.\nAccount Recovery Services underwent a change in ownership, and all active\ncollection accounts were transferred to FCR Collection Services, operating\nunder the name FedChex. With the unexpected change, staff took the\nopportunity to perform an assessment of the collection service providers to\ndetermine if the City was receiving the best overall value available. The\nproposed agreement with Professional Credit includes an 18% collection fee.\nThis fee would only apply to the delinquent accounts that the City requested\ncollection services for and is contingent upon the collection of a portion or the\nentire outstanding amount. The City is not charged a fee when funds are not\ncollected.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto a Professional Services Agreement with Professional Credit to perform\naccounts receivable collection services for delinquent customer accounts.

A. ORDINANCE NO. 706 AMENDMENT TO UPDATE THE SAN GABRIEL\nMUNICIPAL CODE RELATING TO NEW STATE LAW FOR ACCESSORY\nDWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS (ZTA24-\n001) – INTRODUCTION AND FIRST READING\nThe California Legislature adopted Senate Bill 897 (“SB 897”) and Assembly Bill\n2221 (“AB 2221”) in 2022, amending existing State law pertaining to Accessory\nDwelling Units (ADU) and Junior Accessory Dwelling Units (JADU). The new bills\ntook effect on January 1, 2023. An ADU ordinance that is not in full compliance\nwith the amended State Law became invalid at the time the laws took effect.\nCalifornia Environmental Quality Act (CEQA) Determination: The proposed\namendments were reviewed for compliance with the California Environmental\nQuality Act (CEQA). Pursuant to Section 15061(b)(3) of the CEQA Guidelines, the\namendment to a Zoning Ordinance is not considered a project as defined in\nSection 15378 and can be seen with certainty that it will not have a significant\neffect on the environment. The proposed amendment to the Zoning Ordinance\nqualifies for this CEQA exemption as there is no possibility that the ordinance will\nhave a significant effect on the environment as it amends the City’s Municipal\nCode to demonstrate compliance with State ADU Law.\nRecommended Action:\nStaff recommends that the City Council:\n1. Conduct the public hearing and discuss the proposed Ordinance No. 706.\n2. Waive full reading and introduce Ordinance No. 706 by title only:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL,\nCALIFORNIA, AMENDING CHAPTER 153 (ZONING CODE) OF THE SAN\nGABRIEL MUNICIPAL CODE RELATING TO ACCESSORY DWELLING\nUNITS AND JUNIOR ACCESSORY DWELLING UNITS.\n3. Waive future reading of the Ordinance and schedule the second reading and\nadoption of the Ordinance for the next regular City Council meeting. The\nOrdinance would then become effective 30 days after the adoption.\nAlternative Option for Consideration:\nProvide comments and direct staff to return at a later date with revisions to the\namendment for the City Council’s review and approval.

A. CONSIDERATION OF ADOPTION OF ORDINANCE NO. 707 DELETING TITLE\nIII, CHAPTER 33, SECTIONS 33.50-3.57 FROM THE SAN GABRIEL\nMUNICIPAL CODE TO DISSOLVE THE HUMAN EQUITY, ACCESS AND\nRELATIONS (HEAR) COMMISSION AND POTENTIAL APPOINTMENT OF\nTWO COUNCILMEMBERS TO A HUMAN RELATIONS SUBCOMMITTEE\nThe Human Equity, Access, and Relations (HEAR) Commission was established\nby the City Council on October 20, 2020 through Ordinance No. 670. Since then,\nthe HEAR Commission has hosted monthly meetings to accomplish the goals\nset forth in their annual workplans to advance the purpose and mission of the\nCommission. At the March 5, 2024 City Council meeting, Council requested that\nthe dissolution of the HEAR Commission be placed on the agenda of a future\nmeeting for consideration. Adopting Ordinance No. 707 would result in the\ndissolution of the Commission. Also under consideration is the creation of a\nnew subcommittee comprised of two Council Members to provide guidance to\nthe full City Council on any future human relations issues in San Gabriel. There\nis no fiscal impact associated with discussing the dissolution of the HEAR\nCommission. Should the City Council adopt the attached ordinance, there will\nbe a small budget savings for the expenses that were approved to support the\nHEAR Commission, as well as a reduction in the staff time involved in\nsupporting a commission.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council determine the preferred course of\naction pertaining to the future of the HEAR Commission. Possible actions are\nas follows and are not mutually-exclusive; for example, the City Council could\nchoose to do items one and two below.\n1. Waive full reading, introduce by title only, and waive future reading of\nOrdinance No. 707 Deleting Title III, Chapter 33, Sections 33.50-3.57 from\nthe San Gabriel Municipal Code to dissolve the HEAR Commission; and\nwaive future reading and schedule the second reading and adoption of the\nOrdinance for the next regular City Council meeting.\n2. Appoint two members of the City Council to an ad hoc subcommittee and\nprovide specific direction on a human relations issue to explore and provide\nrecommendations to the entire City Council.\n3. Appoint two members of the City Council to a standing Brown Act\nsubcommittee to explore human relations issues in San Gabriel. Issues\ncould be assigned at any time in the future to the subcommittee as needed.\n4. Provide new direction to the HEAR Commission that aligns with the needs\nof the City as well as the purpose and scope of the HEAR Commission,\nincluding but not limited to amendments to the 2024 annual workplan,\npurpose, and scope of the Commission.\n5. Do nothing, thereby maintaining full operation of the HEAR Commission in\nits existing capacity.\n6. Other options that the City Council determines appropriate after discussing\nthe item.