San Marino — 2023-05-10

1. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN,\nNATIVE HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH

1. Via Computer for Video Streaming:\nWebsite: https://us02web.zoom.us/j/83316497270\nMeeting ID: 833 1649 7270

10. APPROVAL OF RESOLUTION NO. R­23­14, ADOPTING A LIST OF\nSTREET PROJECTS FOR FISCAL YEAR 2023­24 FUNDED BY SB1, THE\nROAD REPAIR AND ACCOUNTABILITY ACT OF 2017\nRecommendation: Staff recommends the City Council approve Resolution No. R­23­

11. APPROVAL OF AGREEMENT AMENDMENT NO. 2 WITH DUDEK FOR\nPROFESSIONAL DESIGN SERVICES FOR THE LIFT STATION\nIMPROVEMENT PROGRAM IN THE AMOUNT OF $47,100 AND\nEXTENDING THE TERM THROUGH DECEMBER 31, 2023\nRecommendation: Staff recommends the City Council approve Amendment No. 2\nincreasing the compensation amount by $47,100 and extending the term of the\nProfessional Design Services Agreement through December 31, 2023. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to approve Amendment No. 2 to the professional design services agreement\nwith Dudek, increasing the compensation amount by $47,100 and extend the\nagreement through December 31, 2023, for their continued services for the Lift\nStation Improvement Program, and authorize the City Manager to execute the\namendment on behalf of the City.”

12. ACCEPTANCE OF 2018 POLARIS GEM E2 GOLF CART FROM ED\nMNOIAN\nRecommendation: Staff recommends the Council accept the donation of a 2018\nPolaris GEM e2 Golf Cart from Ed Mnoian. If the City Council concurs with Staff’s\nrecommendation, an appropriate motion would be: “I move to accept the donation of\na 2018 Polaris GEM e2 Golf Cart from Ed Mnoian.”\nCLOSED SESSION\nThe City Council will recess to closed session to discuss:

13. PUBLIC EMPLOYMENT\nGOVERNMENT CODE 54957\nTitle: City Manager

14. CONFERENCE WITH LABOR NEGOTIATORS\nGOVERNMENT CODE 54957.6\nCity of San Marino Representative(s): City Attorney Joseph Montes\nHR Director Lizette Guerrero\nAGENDA – MAY 10,Employee:\nUnrepresented 2023 City Manager PAGE 5 of 6

15. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION\nGOVERNMENT CODE 54956.9 (D)(2)

2. PRESENTATION OF PROCLAMATION FOR NATIONAL POLICE WEEK\nNEW BUSINESS

3. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO ADVISORY\nBODIES\nRecommendation: The Council Liaisons for the Design Review Committee recommend\nthe Council appointment of two (2) regular members and one (1) alternate member\nto serve two­year terms, each commencing on June 1, 2023, and one (1) alternate\nmember to complete the term ending May 31, 2024 (commencing immediately) to the\nDesign Review Committee. The Council Liaisons for the Library Board of Trustees\nrecommend the Council appointment of one (1) regular member and two (2) alternate\nmembers to serve three­year terms each commencing on June 1, 2023. If Council\nconcurs, the appropriate motions would be: “I move to appoint Christa Lakon and\nRick Chou as regular members and Suzanne Torgeson as an alternate member of the\nDesign Review Committee to serve terms ending May 31, 2025, and to appoint\nKimberlee Misek as an alternate member of the Design Review Committee to complete\nthe term ending May 31, 2024” and “I move to appoint Steve Domier as a regular\nmember, and Vivi Wahl and Sandy (Chiao) Wu as alternate members of the Library\nBoard of Trustees to serve terms ending May 31, 2026.”

4. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2023\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to receive and file the Cash and Investment Report for the Month of March\n2023.”

5. ADOPTION OF RESOLUTION NO. R­23­15, RESCINDING\nRESOLUTION NO.'S R­21­28 AND R­22­18 TO ELIMINATE THE\nMANDATORY VACCINE MANDATE FOR THE UNREPRESENTED\nEMPLOYEES AND EMPLOYEES REPRESENTED BY THE SMPOA,\nSMFFA, AND MODIFYING THE MOU WITH THE SMCEA\nRecommendation: Staff recommends the Council adopt Resolution No. R­23­15. If\nCouncil agrees with staff’s recommendation, an appropriate motion would be:“I move\nto adopt Resolution No. R­23­15, Rescinding Resolution No.'s R­21­28 and R­22­18 to\nEliminate the Mandatory Vaccine Mandate for the Unrepresented Employees,\nEmployees Represented by the SMPOA and SMFFA, and Modifying the MOU with the\nSMCEA.”

6. APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH CRANE\nARCHITECTURAL GROUP, KELLY SUTHERLIN MCLEOD\nAGENDA – MAY 10, 2023 PAGE 3 of 6\nARCHITECTURE, AND GRIFFIN STRUCTURES; ADDITIONAL\nHAZARDOUS MATERIAL ABATEMENT SERVICES BY VISTA\nENVIRONMENTAL; AND OF A PROFESSIONAL DESIGN SERVICES\nAGREEMENT WITH CSI FULLMER FOR THE SAN MARINO\nCouncil agrees with staff’s recommendation, an appropriate motion would be:“I move\nto adopt Resolution No. R­23­15, Rescinding Resolution No.'s R­21­28 and R­22­18 to\nEliminate the Mandatory Vaccine Mandate for the Unrepresented Employees,\nEmployees Represented by the SMPOA and SMFFA, and Modifying the MOU with the\nSMCEA.”\n6. APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH CRANE\nARCHITECTURAL GROUP, KELLY SUTHERLIN MCLEOD\nARCHITECTURE, AND GRIFFIN STRUCTURES; ADDITIONAL\nHAZARDOUS MATERIAL ABATEMENT SERVICES BY VISTA\nENVIRONMENTAL; AND OF A PROFESSIONAL DESIGN SERVICES\nAGREEMENT WITH CSI FULLMER FOR THE SAN MARINO\nCOMMUNITY CENTER PROJECT\nRecommendation: Staff recommends that the City Council approve the contract\namendments, additional hazardous material abatement services, and award a\nprofessional design services agreement to CSI Fullmer. If the Council concurs, an\nappropriate motion would be: “I move to approve Amendment No. 4 to the\nprofessional design services agreement with Crane Architectural Group and increase\nthe compensation amount in the agreement, as modified by Amendments No. 1, 2,\nand 3, by an additional $15,360; approve Amendment No. 1 to the professional\ndesign services agreement with Kelly Sutherlin McLeod Architecture, Inc., increasing\nthe total compensation amount by $21,480; approve amendment No. 1 to the\nprofessional services agreement with Griffin Structures increasing the total contract\namount by $65,000; authorize the procurement of additional hazardous materials\nabatement services from Vista Environmental in the amount of $39,672; and award a\nprofessional design services agreement in an amount not to exceed $275,000 to CSI\nFullmer for the design and procurement of furniture, fixtures, and equipment for the\nSan Marino Center.”\nCONSENT CALENDAR

7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR APRIL\n2023\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of April 2023. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be: “I move to receive and file\nthe Monthly Disbursements Report for the month of April 2023.”

8. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the April 2023 minutes. If\nthe City Council concurs with staff’s recommendation, an appropriate motion would\nbe: “I move to approve the minutes of the special meeting of April 12, 2023, the\nregular meeting of April 12, 2023, the special meeting of April 19, 2023, the\nadjourned regular meeting of April 21, 2023, the special meeting of April 21, 2023,\nthe special meeting of April 26, 2023, and the adjourned regular meeting of April 28,\n2023.”

9. APPROVAL OF RESOLUTION NO. R­23­10, ADOPTING THE CITY OF\nSAN MARINO 2023 INVESTMENT POLICY\nRecommendation: Staff recommends that the City Council approve the City’s\nInvestment Policy for 2023. If the City Council concurs with staff’s recommendation,\nan appropriate motion would be: “I move to adopt Resolution No. R­23­10, a\nResolution of the City Council of the City of San Marino, California, Adopting the 2023\nInvestment Policy.”

9. APPROVAL OF RESOLUTION NO. R­23­10, ADOPTING THE CITY OF\nSAN MARINO 2023 INVESTMENT POLICY\nRecommendation: Staff recommends that the City Council approve the City’s\nInvestment Policy for 2023. If the City Council concurs with staff’s recommendation,\nan appropriate motion would be: “I move to adopt Resolution No. R­23­10, a\nResolution of the City Council of the City of San Marino, California, Adopting the 2023\nInvestment Policy.”\nAGENDA – MAY 10, 2023 PAGE 4 of 6