San Marino — 2024-10-25

1. APPROVAL OF LENSLOCK BODY-WORN AND VEHICLE MOUNTED\nCAMERAS FOR THE POLICE DEPARTMENT\nRecommendation: Staff recommends the City Council authorize the City Manager to\nexecute a contract with LensLock, Inc. for body-worn cameras and in-car cameras, in\nthe amount not to exceed $294,337.10 for the term ending October 31, 2029. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to authorize the City Manager to execute a contract with LensLock, Inc. for\nbody-worn and in-car cameras, in the amount not to exceed $294,337.10 for the\nterm ending October 31, 2029, and approve a COPS Fund FY 24/25 budget\nappropriation of $1,749.81.”

2. ACCEPT DONATION FROM ROTARY CLUB OF SAN MARINO IN THE\nAMOUNT OF $75,000 FOR THE LACY PARK PLAYGROUND\nREPLACEMENT PROJECT AND INCREASE THE BUDGET FOR THE FIRST\nPHASE OF THE PROJECT TO $325,000, AUTHORIZE THE PARKS AND\nPUBLIC WORKS DIRECTOR/CITY ENGINEER TO FINALIZE THE\nDESIGN TO PROCURE AND INSTALL THE FIRST PHASE OF THE LACY\nPARK PLAYGROUND REPLACEMENT PROJECT AND AUTHORIZE THE\nCITY MANAGER TO EXECUTE THE AGREEMENT WITH THE SELECTED\nVENDOR IN AN AMOUNT NOT TO EXCEED $325,000\nRecommendation: Staff recommends the City Council 1) accept a donation from the\nRotary Club of San Marino in the amount of $75,000 for the Lacy Park Playground\nReplacement Project and increase the budget for the first phase of the project to\n$325,000, 2) authorize the Parks and& Public Works Director/City Engineer to finalize\nthe design to procure and install the first phase of the playground replacement as\ndescribed in the staff report, and 3) authorize the City Manager to execute the\nagreement with the selected vendor in an amount not to exceed $325,000.\n“I move to 1) accept a donation from the Rotary Club of San Marino in the amount of\n$75,000 for the Lacy Park Playground Replacement Project and increase the budget\nfor the first phase of the project to $325,000, 2) authorize the Parks and& Public\nWorks Director/City Engineer to finalize the design to procure and install the first\nphase of the playground replacement, and 3) authorize the City Manager to execute\nthe agreement with the selected vendor in an amount not to exceed $325,000.”\nCONSENT CALENDAR

3. AWARD OF A CONSTRUCTION AGREEMENT TO G2 CONSTRUCTION,\nINC. FOR THE PURCHASE AND INSTALLATION OF CATCH BASIN\nTRASH AND DEBRIS CAPTURE DEVICES IN THE AMOUNT OF\n$100,000\nRecommendation: Staff recommends the City Council approve the procurement and\ninstallation of trash and debris capture devices from G2 Construction, Inc. in the\namount of $100,000.\n“I move to approve the Construction Agreement for the procurement and installation\nof trash and debris capture devices from G2 Construction, Inc. in the amount of\n$100,000.”

4. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 3 OF THE ANNUAL\nSIDEWALK REPLACEMENT PROGRAM\nRecommendation: Staff recommends that the City Council accept Year 3 of the Multi-\nYear Sidewalk Replacement Program as complete and authorize the City Clerk to file\nthe Notice of Completion. If the City Council concurs, an appropriate motion would\nbe:\n“I move to accept Year 3 of the Multi-Year Sidewalk Replacement Program Project\nNo. 23-9272 performed by CJ Concrete Construction, Inc., as complete, and\nauthorize the City Clerk to file the Notice of Completion.”

5. APPROVAL OF FY 2023-2024 BUDGET CARRYOVERS AND FY 2024-\n2025 RE-BUDGETS AND FINAL FY 2023-2024 BUDGET ADJUSTMENTS\nRecommendation: Staff recommends the Council approve the requested FY 2023-\n2024 carryovers, updates to the FY 2024-2025 re-budgets, and the budget\namendments to the funds and accounts as noted in the attachments. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve the requested FY 2023-2024 carryovers, updates to the FY 2024-\n2025 re-budgets, and the budget amendments to the funds and accounts as noted in\nthe attachments of the Staff Report.”

6. RECEIVE AND FILE FINANCIAL REPORT FOR 2ND HALF OF FISCAL\nYEAR 2023-24 (JANUARY 2024 TO JUNE 2024)\nRecommendation: Staff recommends that Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the financial report reflecting the City’s revenues and\nexpenditures as of June 30, 2024.”

7. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES\nRecommendation: Staff recommends that the City Council approve the accompanying\nresolution to commit the balance as of June 30, 2024, as noted in the attachments. If\nthe City Council concurs with staff’s recommendation, an appropriate motion would\nbe:\n“I move to adopt Resolution No. R-24-28 to commit the balance of $321,603 in the\nDonations Fund as of June 30, 2024.”

8. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN\nMARINO POLICE OFFICERS ASSOCIATION AND THE CITY OF SAN\nMARINO CONCERNING THE PROPOSED MODIFICATION TO SECTION\n06.01 AND ADDITION OF SECTION 06.03 TO THE MEMORANDUM OF\nUNDERSTANDING\nRecommendation: Staff recommends that the City Council adopt the Side Letter of\nAgreement between the San Marino Police Officers Association and the City of San\nMarino. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to adopt the Side Letter of Agreement between the San Marino Police\nOfficers Association and the City of San Marino concerning the proposed modification\nto Section 06.01 and addition of Section 06.03 to the Memorandum of\nUnderstanding.”

9. CONFERENCE WITH LABOR NEGOTIATORS\nGOVERNMENT CODE 54957.6\nCity of San Marino Representative: Joe Montes, City Attorney\nUnrepresented Employee: City Manager