San Marino — 2025-01-08

1. APPROVAL OF RESOLUTION NO. R-25-01 ADOPTING THE COMMUNITY\nDEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2025-26\nRecommendation: Staff recommends the City Council conduct a public hearing to\nconsider the use of CDBG funds for the Senior Outreach Program and ADA compliant\nSidewalk Replacement Program in FY 2025-26. If the City Council concurs with staff’s\nrecommendation, the appropriate motion, after the hearing, would be:\n“I move to adopt Resolution No. R-25-01, a Resolution of the City Council of the City\nof San Marino, California adopting the projected use of funds from the Community\nDevelopment Block Grant program for Fiscal Year 2025-26.”\nNEW BUSINESS

10. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the December 2024\nminutes. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to approve the minutes of the regular meeting of December 11, 2024.”

2. AWARD OF FOUR-YEAR MAINTENANCE SERVICES AGREEMENT TO\nPREMIER PIPE, INC. IN A TOTAL AMOUNT NOT TO EXCEED $906,107\nFOR CITYWIDE SEWER SYSTEM CLEANING AND MAINTENANCE\nSERVICES\nRecommendation: Staff recommends that the City Council approve a four-year\nMaintenance Services Agreement in the amount of $906,107 with Premier Pipe, Inc.\nIf the Council concurs, an appropriate motion would be:\n“I move to approve a four-year Maintenance Services Agreement in a total amount of\n$906,107 with Premier Pipe, Inc. for sewer system cleaning and maintenance and\nauthorize the City Manager to execute the Agreement on behalf of the City.”\nCONSENT CALENDAR

3. APPROVAL TO PURCHASE IN-CAR MOBILE DISPATCH RADIOS FOR\nPOLICE VEHICLES\nRecommendation: Staff recommends the City Council to approve the purchase of\nMotorola APX8500 in-car mobile radios, as included in the Fiscal Year 2025 Budget. If\nthe City Council concurs with staff’s recommendation, an appropriate motion would\nbe:\n“I move to approve the purchase of eight Motorola APX8500 in-car mobile radios, and\nappropriate $84,592.20 from the Cops Fund appropriated fund balance into account\n233-30-4150-9470.”

4. AUTHORIZE THE CITY MANAGER TO EXECUTE 5 YEAR LEASE WITH\nCOPYFREE FOR SIX PRINTERS/COPIERS AND TO AMEND THE LEASE\nTO INCLUDE ALL CITY COPIERS AND PRINTERS AS ADDITIONAL\nLEASES EXPIRE\nRecommendation: Staff recommends the council (1) move to approve the\nauthorization of the City Manager to execute a 5-year lease with CopyFree for six\nprinters/copiers and (2) authorize the City Manager to amend the lease to include all\ncity copiers and printers as additional leases expire. If the Council agrees, the\nappropriate motion would be:\n“I move to authorize City Manager to execute 5-year lease with CopyFree for six\nprinters/copiers for $13,855.56 per year and (2) authorize the City Manager to\namend the lease to include all city copiers and printers as additional leases expire in\nan amount not-to-exceed $28,000 annually.”

5. ACCEPTANCE OF BODY WORN CAMERA GRANT FUNDS\nRecommendation: Staff recommend that the City Council accept the grant funds,\nauthorize the City Manager to sign the grant agreement, and approve the budget\nadjustments needed. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to accept the grant funds, authorize the City Manager to sign the grant\nagreement, and approve budget adjustments needed.”

6. APPROVAL OF RESOLUTION R-24-02 TO TRANSFER UNALLOCATED FY\n2025-26 CDBG PROJECT FUNDS TO THE CDBG REVOLVING GRANT\nFUND\nRecommendation: Subject to the approval of the City Council adopting Resolution No.\nR-25-01 to adopt the CDBG project(s) for FY 2025-26 on January 8, 2025, staff\nrecommends the City Council adopt the resolution allowing for the City to transfer\n$55,287 of the FY 2025-26 CDBG allocation to the CDBG revolving grant fund. If the\nCouncil concurs with staff’s recommendation, the appropriate motion would be:\n“I move to adopt Resolution No. R-25-02 authorizing the transfer of the City’s\nunallocated CDBG funds for Fiscal Year 2025-26, totaling $55,287, to the CDBG\nrevolving grant fund.”

7. RECEIVE AND FILE FINANCIAL REPORT FOR FIRST QUARTER (JULY\n2024 THROUGH SEPTEMBER 2024)\nRecommendation: Staff recommends that Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the financial report reflecting the City’s revenues and\nexpenditures as of September 30, 2024.”

8. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER\n2024\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of\nNovember 2024.”

9. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR\nDECEMBER 2024\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of December 2024. If the City Council concurs\nwith staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of\nDecember 2024.”