San Marino — 2026-06-26

1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. R2623\nELEMENT UPDATE\nRecommendation: Staff recommends the City Council conduct a public hearing to\nconsider the approval and adoption of the updated General Plan Safety Element and\nResolution No. R2623. If the City Council concurs, the appropriate motion would\nbe:\n“I move to approve and adopt the updated General Plan Safety Element and\nResolution No. R2623.”\nNEW BUSINESS

10. APPROVAL OF RESOLUTION NO. R2622, ADOPTING A LIST OF\nSTREET PROJECTS FOR FISCAL YEAR 202627 FUNDED BY SB 1,\nTHE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017\nRecommendation: Staff recommend the City Council approve Resolution No. R2622,\nadopting a list of Fiscal Year 202627 SB 1 projects. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to approve Resolution No. R2622 adopting a list of Fiscal Year 202627\nprojects to be funded by SB 1 Road Maintenance and Rehabilitation Account Funds.”

11. REPORT ON EMERGENCY ACTIONS TAKEN TO REPAIR/REMEDIATE\nFIRE STATION 91 AND REQUEST TO EXTEND EMERGENCY\nPROCUREMENT PURSUANT TO PUBLIC CONTRACTS CODE SECTION\n22050 AND SAN MARINO MUNICIPAL CODE SECTION 2.06.05(A)\n(8)\nRecommendation: Staff recommends the City Council receive the report of\nrepair/remediation actions undertaken to date and extend the emergency by a 4/5\nvote to facilitate expeditious restoration of Fire Station 91. If the City Council\nconcurs with staff’s recommendation, an appropriate motion would be:\n"I move to receive and file the report of repair/remediation actions undertaken to\ndate and to extend the emergency action approved in Resolution No. R2608 to\nfacilitate the expeditious restoration of Fire Station 91."

12. SUMMER 2026 PUBLIC TREE REMOVAL LIST\nRecommendation: This is an informational item. Therefore, no action is required by\nCity Council.

13. CASH AND INVESTMENT REPORT FOR THE MONTH OF MAY 2026\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of May\n2026.”

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION\nGOVERNMENT CODE 54956.9 (D)(2)\nThe City Council is meeting with respect to one (1) matter of significant exposure to\nlitigation against the City.

2. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE\nC I T Y A N D T H E H U N T I N G T O N F O R $ 5 0 0 , 0 0 0 A N N U A L\nCONTRIBUTIONS TO THE CITY AND ACCEPTANCE OF A $125,000\nDONATION\nRecommendation: Staff recommends the City Council 1) accept the donation of\n$125,000 for FY 202526; 2) authorize the City Manager to enter into a Memorandum\nof Understanding with the Huntington; and 3) approve the necessary budget\nadjustments. If the Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to accept the donation of $125,000 from the Huntington Library, Art\nMuseum, and Botanical Gardens; authorize the Finance Department to record the\nreceipt of the donation in the Capital Projects Fund; amend the FY 202526 revenue\nbudget to recognize revenue of $125,000 in the Capital Projects Fund (Account\n#3940036010000); and authorize the City Manager to enter into a Memorandum\nof Understanding with the Huntington for a $500,000 donation each year for the next\nthree years.”\nCONSENT CALENDAR

3. APPROVAL OF 5YEAR ANIMAL CARE AND CONTROL SERVICES\nCONTRACT WITH PASADENA HUMANE SOCIETY $553,680\nRecommendation: Staff recommends Council authorize the City Manager to execute a\nfiveyear agreement with Pasadena Humane Society for animal control services. If\nthe City Council concurs with staff’s recommendation, an appropriate motion would\nbe:\n“I move to authorize the City Manager to execute the fiveyear agreement approved\nby the City Attorney with Pasadena Humane Society for animal care/control services\nup to $553,680.”

4. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY\nMANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES $276,494.40\nRecommendation: Staff recommends the Council approve the agreement for crossing\nguard services provided by All City Management Services Inc. If the City Council\nconcurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve the Agreement between the City of San Marino and All City\nManagement Services, Inc. for crossing guard services beginning July 1, 2026, and\nending June 30, 2027.”

5. APPROVAL OF 1) CONTRACT AMENDMENT NO. 5 TO THE\nPROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR\nENGINEERING SERVICES DURING CONSTRUCTION FOR THE LIFT\nSTATION IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH\nJUNE 30, 2026 AND INCREASING TOTAL COMPENSATION BY\n$10,000, 2) CONTRACT AMENDMENT NO. 2 TO THE PROFESSIONAL\nS E R V I C E S A G R E E M E N T W I T H Z & K C O N S U L T A N T S F O R\nCONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE\nLIFT STATION IMPROVEMENT PROJECT, EXTENDING THE TERM\nTHROUGH DECEMBER 31, 2026, 3) INCREASE THE AUTHORIZED\nC O N S T R U C T I O N C O N T I N G E N C Y F O R T H E L I F T S T A T I O N\nIMPROVEMENT PROJECT BY $127,600, BRINGING THE TOTAL\nCONTINGENCY AMOUNT TO $227,600, 4) AUTHORIZE THE PARKS\nAND PUBLIC WORKS DIRECTOR/CITY ENGINEER TO APPROVE\nASSOCIATED PROJECT CHANGE ORDERS WITHIN THE AUTHORIZED\nCONTINGENCY AMOUNT, 5) AUTHORIZE THE CITY MANAGER TO\nEXECUTE THE AMENDMENTS ON BEHALF OF THE CITY, AND 6)\nAPPROPRIATE AN ADDITIONAL $145,231.60 TO ACCOUNT #700\n4446008022 (LIFT STATION IMPROVEMENTS) FROM THE SEWER\nENTERPRISE FUND\nRecommendation: Staff recommends that the City Council 1) approve Amendment\nNo. 5 with Dudek for engineering services during construction for the Lift Station\nImprovement Project, extending the term through December 31, 2026 and increasing\ntotal compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants\nfor construction management and inspection services for the Lift Station\nImprovement Project, extending the term through December 31, 2026, 3) increase\nthe authorized construction contingency for the Lift Station Improvement Project by\n$127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks\nand Public Works Director/City Engineer to approve associated project change orders\nwithin the authorized contingency amount, 5) authorize the City Manager to execute\nthe amendments on behalf of the City, and 6) appropriate an additional $145,231.60\nto account #7004446008022 (Lift Station Improvements) from the Sewer\nEnterprise Fund. If the Council concurs, an appropriate motion would be:\n“I move to 1) approve Amendment No. 5 with Dudek for engineering services during\nconstruction for the Lift Station Improvement Project, extending the term through\nDecember 31, 2026 and increasing total compensation by $10,000, 2) approve\nAmendment No. 2 with Z&K Consultants for construction management and inspection\nservices for the Lift Station Improvement Project, extending the term through\nDecember 31, 2026, and 3) increase the authorized construction contingency for the\nLift Station Improvement Project by $127,600, bringing the total contingency amount\nto $227,600, 4) authorize the Parks and Public Works Director/City Engineer to\napprove associated project change orders within the authorized contingency\namount, 5) authorize the City Manager to execute the amendments on behalf of the\nCity, and 6) appropriate and additional $145,231.60 to account #7004446008022\n(Lift Station Improvements) from the Sewer Enterprise Fund.”

6. APPROVAL OF AMENDMENT NO. 1 TO MAINTENANCE/JANITORIAL\nSERVICES AGREEMENT WITH BASE HILL INC. EXTENDING THE TERM\nTHROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT\nCOMPENSATION BY $119,919\nRecommendation: Staff recommend that the City Council approve Amendment No. 1\nto the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the\nterm of the agreement through June 30, 2027, and increasing the total contract\ncompensation by $119,919. If the City Council concurs with staff’s recommendation,\nan appropriate motion would be:\n“I move to approve Amendment No. 1 to the Maintenance/Janitorial Services\nAgreement with Base Hill Inc., extending the term of through June 30, 2027, and\nincreasing the total contract compensation by $119,919 and authorize the City\nManager to execute the Agreement on behalf of the City, as well as one additional\none year contract extension subject to City Council appropriation and satisfactory\nperformance.”

7. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES\nAGREEMENTS WITH TRANSTECH ENGINEERS, INC. AND HARTZOG &\nCRABILL INC., FOR ONCALL TRAFFIC ENGINEERING SERVICES,\nEXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING\nTHE TOTAL CONTRACT COMPENSATION OF EACH BY $75,000\nRecommendation: Staff recommends that the City Council approve Amendments No.\n2 to the professional services agreements with Transtech Engineers, Inc. and\nHartzog & Crabill, Inc. to exercise one (1) additional oneyear extension of each\nagreement through June 30, 2027 and increase the total nottoexceed\ncompensation of each agreement by $75,000. If the City Council concurs with staff's\nrecommendation, the following motion would be appropriate:\n“I move to approve Amendment No. 2 to the Professional Services Agreements with\nTranstech Engineers, Inc. and Hartzog & Crabill, Inc., extending the term through\nJune 30, 2027, and increasing the total contract compensation of each by $75,000\nand authorize the City Manager to execute the Agreements on behalf of the City, as\nwell as one additional one year contract extension each subject to City Council\nappropriation and satisfactory performance.”

8. POLICE DISPATCH RADIO COMMUNICATIONS REPEATER ANTENNA\nUPGRADE $17,387.98\nRecommendation: Staff recommends the Council approval for procuring and installing\na n e w r e p e a t e r a n t e n n a . I f t h e C i t y C o u n c i l c o n c u r s w i t h s t a f f ’ s\nrecommendation, an appropriate motion would be:\n“I move to approve the purchase and installation of a new replacement repeater\nantenna to be installed at the Huntington Library as approved in the FY202627\nadopted budget.”

9. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT STANDBY\nSERVICE FEE FOR SAN MARINO HIGH SCHOOL'S 2026 GRAD NIGHT\nEVENT\nRecommendation: Staff recommends the Council waive the Special Event Standby\nService fee for San Marino High School’s 2026 Grad Night event. If the City Council\nconcurs with staff’s recommendation, an appropriate motion would be:\n”I move to waive the Special Event Standby Service fee for San Marino High School’s\n2026 Grad Night event.”